Executive Assistant

3 weeks ago

Halifax, Nova Scotia, Canada Irving Shipbuilding Full time

EXECUTIVE ASSISTANT

Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the largest defence procurement project in Canadian history.

We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on these vessels. We are committed to building the best ships, with the best workforce in the best facilities. By joining our team of more than 2,300 shipbuilders, you can enjoy a dynamic, diverse, and family-friendly career with a company dedicated to your success, learning, health, wellness, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: .

Irving Shipbuilding Inc. is seeking an Executive Assistant.

Supporting the Vice President, Supply Chain & Quality and Vice President, Planning and the broader Supply Chain and Planning functions, the Executive Assistant will be a highly attentive, detail-oriented professional with the demonstrated ability to effectively multi-task and manage multiple time-sensitive priorities and support the efficient operation of the team. The Executive Assistant will maintain the integrity and confidentiality of information passing through the Vice President's office.

This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia. The primary language of work is English. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons, and persons of the 2SLGBTQ+ community. ISI encourages applicants to self-identify in the cover letter/resume portion of your application. Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment where all employees feel supported and valued. ISI is committed to working towards a barrier-free workplace and to expanding the accessibility of the workplace to persons with disabilities. Candidates who require accommodation during the selection process are invited to contact

Qualifications:

· Education: Post-secondary certificate or diploma in business administration or relevant field

· Experience: 5-8 years of related experience required.

· Well-developed skills using Microsoft Outlook, SharePoint, Visio, Word, Excel, and PowerPoint, with the ability to learn new software and programs quickly.

· Experience in travel/event organization is an asset.

· Strong attention to detail and organizational skills with a displayed sense of urgency.

· Ability to work both independently and as a member of a high-performing team in an executive office setting.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Key Responsibilities:

· Provide administrative support to the VP, Supply Chain & Quality and VP, Planning and their immediate team including monitoring and responding to incoming communications, managing daily schedule, and coordinating the scheduling and execution of meetings.

· Prepare communications for internal meetings and all hands/town hall meetings and issue departmental correspondence. Includes preparing and editing presentations.

· Act as a primary point of contact between the VP and internal/external stakeholders. Manage, emails, calls and correspondence on behalf of the VP as required.

· Arrange travel when required and track and report on expenses.

· Collect departmental reports for review by the VP, Supply Chain & Quality and VP Planning

What We Offer:
Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:

· A flexible medical, dental, and vision plan

· Employee & Family Assistance Programs

· RRSP matching program

· Health & Wellness reimbursements

· Opportunities to take part in job related training and development.

· Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies

· Relocation costs (if eligible)

Please be advised that some positions within our business have been designated as 'Safety Sensitive' where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.

For further details, please contact Talent Acquisition at

To Apply for this Career Opportunity:
Please complete the online application form. An up-to-date resume of experience and education is required.

All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.

We thank all candidates for their interest, however, only those selected for interviews will be contacted.

To learn more about our products and services, click here.

Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.

Additional Information
  • Posting Date: May 8, 2024

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Power Full time

    Executive Assistant Location CA-NS-Halifax ID Category Administrative Work Type Hybrid Position Type Full-Time Logistics Job Title: Executive Assistant Company, Department: Nova Scotia Power, Executive Office Location: Halifax, Nova Scotia- Hybrid Type of Employment: Regular, Full Time Closing Date: June 17, 2024 Reference Number: ...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada LifeRaft Full time

    We are currently looking for a proactive Executive Assistant to join our experienced team at LifeRaft in Halifax, Nova Scotia, Canada. Developing your career as a hybrid Executive Assistant is a fantastic chance to enhance valuable skills.LifeRaft is in search of a skilled Executive Assistant to manage the daily operations of the CEO's Office efficiently and...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Time + Space Media Full time

    **Executive AssistantABOUT THE ROLEWe are searching for an Executive Assistant to join the Time + Space team. The Executive Assistant will play a key role in supporting the day-to-day operations, communication, and scheduling for our executive leaders. They will have a strong ability to prioritize and multi-task in a dynamic working environment, while...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Navigator - Powered By LifeRaft Full time

    LifeRaft is in search of a seasoned Executive Assistant to efficiently manage the day-to-day operations of the CEO's Office. This role involves providing top-notch administrative support to the CEO, coordinating activities, and serving as a bridge between the CEO and internal/external parties, all while understanding the CEO's priorities thoroughly....

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Irving Shipbuilding Full time

    EXECUTIVE ASSISTANTLocated at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Irving Shipbuilding Full time

    EXECUTIVE ASSISTANTLocated at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as...

  • Executive Assistant to the Executive Director

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180635 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZ Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 2-Jun-24 Nova Scotia Health is the largest provider of health services...

  • Executive Assistant to the Executive Director

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180635 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZ Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 2-Jun-24 Nova Scotia Health is the largest provider of health services...

  • Executive Assistant to the Executive Director

    5 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time $27 - $34

    Req ID: 180635 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZ Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 2-Jun-24Nova Scotia Health is the largest provider of health services...

  • Executive Assistant to the Executive Director

    6 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Click here to apply as an internal applicant. Req ID: 180635Company: Nova Scotia HealthLocation: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Status: Management/Non Union PositionPosting Closing Date: 2-Jun-24 Nova Scotia Health is...

  • Executive Assistant

    3 weeks ago

    Halifax, Nova Scotia, Canada Irving Shipbuilding Full time

    EXECUTIVE ASSISTANT Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition #: 42794Department: JusticeLocation:HALIFAXType of Employment: PermanentUnion Status: Exclusion - Non Union - NSPGClosing Date: 22-May-24 (Applications are accepted until 11:59 PM Atlantic Time)Designation StatusAbout UsThe Legal Services Division of the Department of Justice is the government's law office, responsible for the provision of all...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Emera Inc. Full time

    Job Title: Executive AssistantCompany Department: Emera IncLocation: Halifax, Nova ScotiaEmployment Type: Regular, PermanentClosing Date: July 11th 2023Reference number: 11476***At Emera Inc, you'll be part of an inclusive, respectful workplace where everyone is welcomed and supported.Come build a career as unique as you are: making an impact from Atlantic...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada NSCAD University Full time

    The Executive Assistant, Governance is primarily responsible for coordinating and facilitating the activities of the Board of Governors and Standing Committees to ensure effective and efficient delivery of administrative support to NSCAD's governance bodies. while maintaining and safeguarding the University's official records of governance.The position is...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Public Service Commission, Government of Nova Scotia Full time

    Competition # : 42794 Department: Justice Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 22-May-24 (Applications are accepted until 11:59 PM Atlantic Time) Designation Status Please note that this is a designated position for candidates who identify as either: Indigenous, or African Nova...

  • Executive Assistant I

    5 days ago

    Halifax, Nova Scotia, Canada TD Bank Full time

    Work Location:Halifax, Nova Scotia, CanadaHours:37.5Line of Business:AdministrationPay Details:Department Overview- At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies...

  • Executive Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Swept Full time

    What we doWe are the leading field management software platform for the commercial cleaning industry. We connect SMB cleaning companies with their front-line staff (cleaners) and clients to increase the quality of the cleaning service and the retention of employees and customers.Our industryIn our industry, we are recognized for leading the conversation...

  • Executive Assistant I

    6 days ago

    Halifax, Nova Scotia, Canada TD Bank Full time

    Job Description: Job information Executive Assistant I from the Company TD Bank , this latest Executive Assistant I job vacancy is located in the city Halifax, NS located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Customer Service field...

  • Executive Assistant to The Archbishop

    5 days ago

    Halifax, Nova Scotia, Canada Archdiocese of Halifax-Yarmouth Full time

    Executive Assistant to the ArchbishopCatholic Diocesan Centre, Archdiocese of Halifax - YarmouthHalifax, NSThe Archdiocese of Halifax - Yarmouth is seeking an experienced and reliable full time Executive Assistant to support the Archbishop.Reporting to the Archbishop, the Executive Assistant will provide high-level administrative support by conducting...

  • Executive Admin Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition #: 42814Department: Municipal Affairs and HousingLocation:HALIFAXType of Employment: TermUnion Status: NSGEU - NSPGClosing Date: 31-May-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities...