Operations Administrator

2 weeks ago

Toronto, Canada CAST Group of Companies Full time

**CAST GROUP OF COMPANIES**:WHO WE ARE**:
CAST Group of Companies Inc. is the developer of software and hardware for the entertainment sector globally, primarily in the areas of film, television, theater, and for the special event and meeting industries marketed under the Vivien, WYSIWYG and BlackTrax names. CAST has also developed a proprietary hardware/software technology that delivers a 3D/6D positioning and bidirectional high-speed communications solution that revolutionizes the way automated lighting, and robotic devices can be controlled, synced, and choreographed, using real time streaming positional data. Operating and selling globally, with over 90% of our revenues coming from outside of Canada, our products are used in over 100 countries interconnecting technologies to deliver greater effects, more reliability and cost and time savings for TV, film & stage productions, road shows, major events, and venues.

**ABOUT THE ROLE**:
The Operations Administrator has a crucial role in ensuring the smooth running of daily operations at CAST and will predominantly work with the BlackTrax product line. This role acts as the point of contact for internal and external stakeholders; handling inquiries, resolving issues, and ensuring that communication flows effectively across all levels. It will also be involved in projects to improve operational processes.

**RESPONSIBILITIES**:

- Databases: With management, help create and maintain databases related to Operational workflow.
- Administrative: Provide administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication.
- Scheduling and Coordination: Monitor schedules of incoming and outgoing gear, while also flagging important dates where relevant.
- Shipping: Handle shipping paperwork and communication where required.
- Documentation and Record-Keeping: Maintain and update organizational databases. Manage and organize documents, records, and reports, ensuring accuracy and confidentiality.
- Communication: Handle inquiries and requests, as well as provide information as needed.
- Financial Support: Assist in managing budgets, BOMs & tracking expenses.
- Project Assistance: Provide support for various projects, including research, data analysis, and coordination of project activities. Assist in planning and organizing project-related meetings and events.
- Process Improvement: Identify opportunities for process improvement and recommend changes to enhance efficiency and effectiveness.
- Office Management: Oversee office operations, including maintenance of office equipment and supplies. Ensure a safe, clean, and organized work environment.

**QUALIFICATIONS**:

- 2 + years of experience in Operations, Business Administration or a related field.
- High School diploma is a requirement. Post-Secondary education in Business Administration or Operations Management is preferred.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with ERP systems and understanding of data visualization techniques.
- Experience with Zoho Inventory is a big asset
- Eligible to work in Canada

**OUR IDEAL CANDIDATE**:

- Organizational Skills: Strong organizational skills are essential for managing schedules, coordinating activities, and maintaining records.
- Communication Skills: Excellent written and verbal communication skills.
- Problem-Solving Skills: The ability to identify issues, analyze information, and develop solutions.
- Ability to work both independently and with a team.
- Demonstrated high level of initiative and self-direction, flexibility and ability to adapt to change.
- Excellent interpersonal and customer service skills.

**LOCATION**:
CAST is located at 35 Ripley Avenue, Suite 1 on the southwest side of Toronto, ON. You can drive, take the TTC (Queen streetcar to South Kingsway and walk a block, or the subway to Runnymede and a short bus ride), or bike it in the summer.

**EQUAL OPPORTUNITY**:

  • Operations Administrator

    4 weeks ago

    Toronto, Canada Circular Materials Full time

    **Purpose of Position**: **Principal Duties & Responsibilities**: - Work with key stakeholders to provide support to the completion of tasks and activities that drive day-to - day operations. - Attend meetings and document minutes and action items; follows up and close out all actions. - Support scheduling of meetings and associated administration. -...

  • Administrative Operations Assistant

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: Reporting to the Manager, Building Operations, the Administrative Operations Assistant provides administrative and operational support to the Building Operations team. Committed to equity, diversity and inclusion, the Building Operations team is responsible for the effective and efficient operations of facilities maintenance and custodial...

  • Operations Administrative Assistant

    4 weeks ago

    Toronto, Canada HNR Properties Limited Full time

    HNR Properties provides both commercial and residential spaces in Downtown Toronto that are safe, dependable, well-designed, and tailored to the needs of our tenants. HNR Properties is seeking an Operations Administrative Assistant responsible for operational and administrative support across the portfolio. - Work with Operations and Property Management on...

  • Operations Officer

    7 days ago

    Toronto, Canada iRestify Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Private sector - Urban area - Cleaning service company **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office...

  • Operations Officer

    4 days ago

    Toronto, Canada iRestify Inc Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Work setting**: - Private sector - Urban area - Cleaning service company **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff -...

  • Administrative & Operational Specialist

    4 weeks ago

    Toronto, Canada BMO Financial Group Full time

    100 King Street West Toronto Ontario,M5X 1A1 This is a fantastic hybrid opportunity for a tech savvy Administrative and Operational Specialist with excellent writing skills and a natural collaborative disposition. Experience working within a Legal or Compliance setting is an asset while intermediate to advance Excel, PowerPoint and Jira skills are strongly...

  • Sales Operations Administrator

    4 weeks ago

    Toronto, Canada Kohl & Frisch Limited Full time

    Primary Role of This Position In this role, the Sales Operations Administrator will provide amalgamation of all sales information and programs at an aggregate level to assist the manager in measuring success, to help drive results and achieve sales objectives Major Responsibilities + Compile, prepare high level reports, and provide analysis to Management...

  • operations officer

    4 days ago

    Toronto, Canada iRestify Inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceWork settingPrivate sectorUrban areaCleaning service companyTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are...

  • Junior Operations Administrator

    7 days ago

    Toronto, Canada ONTARIO WHOLESALE ENERGY GAS & ELECTRIC Full time

    **Junior Operations Administrator** Business Overview - ONIT Energy Ltd. We are a boutique Natural Gas and Electricity Supplier/ Retailer that provides Price Stability, Leveraged Index and Structured, Physical products to small and midsize commercial consumers in Ontario. With a combined 65+ years of industry experience, we provide our customers with the...

  • Operations Administrator

    4 days ago

    Toronto, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Operations Manager

    5 days ago

    Toronto, Canada Paramount Concierge Services Ltd Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire and train or arrange for...

  • Operations Administrative Assistant

    6 days ago

    Toronto, Canada One Alliance Group Ltd. Full time

    One Alliance Group LTD. is a leading thermal engineering company. We've been servicing Ontario more than 20 years. We are expanding our services and teams to accommodate ever increasing demand on residential and commercial area. As a part of team expansion plan, below are one of the first job openings: **Operations Administrative...

  • operations officer

    3 weeks ago

    Toronto, Canada Eatertainment Catering Group Inc. Full time

    Education: College/CEGEPExperience: 1 to less than 7 monthsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • Operations Manager

    2 weeks ago

    Toronto, Canada SavvyPro Edu Inc Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Education **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate...

  • operations officer

    3 weeks ago

    Toronto, Canada DALINA LIMITED Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearWork settingUrban areaRelocation costs covered by employerTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...

  • operations officer

    3 weeks ago

    Toronto, Canada DALINA LIMITED Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingUrban areaRelocation costs covered by employerTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of...

  • operations officer

    3 weeks ago

    Toronto, Canada Eatertainment Catering Group Inc. Full time

    Education: Expérience: EducationCollege/CEGEPTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • Administrative Assistant

    6 days ago

    Toronto, Canada The CReATe Fertility Centre Full time

    **Administrative Assistant - Operating Room (OR)** **CReATe Fertility Centre** is proudly headquartered on Bay Street in downtown Toronto, Ontario, we are internationally renowned for our specialized fertility services and ground-breaking research. Committed to providing personalized, comprehensive, cutting-edge care—we provide state-of-the-art laboratory...

  • Financial Operations Administrator

    1 week ago

    Toronto, Canada Equitable Bank Full time

    The WorkMaintains the various corporate Web Business Banking platforms, including updating of user profiles and access rights and implementing new wire transfer templates; Executes manual and web business banking wire payments on a time sensitive basis, and monitors daily payment activity to approved clearing lines to proactively act to facilitate the...

  • Operations Support Administrator

    4 weeks ago

    Toronto, Canada Connect Hearing Full time

    Who we are You enjoy creating and innovating. You never stop striving for better. You take responsibility and you get results. You love being part of a team. Above all, you want your work to matter: Welcome to our world! At Sonova we create sense by bringing sound to life. Our innovative hearing care solutions help millions of people enjoy life’s...