Current jobs related to Administrative Assistant - Kelowna - Kelowna & District SHARE Society

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    1 month ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide exceptional support to our branch staff and producers, ensuring the delivery of quality service to our clients.Key Responsibilities:Set up and prepare new claims...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    1 month ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide exceptional support to our branch staff and producers, ensuring the delivery of quality service to our clients.Key Responsibilities:Set up and prepare new claims...

  • Administrative Assistant

    5 months ago

    Kelowna, Canada iA Private Wealth, Kelowna Full time

    Position: Administrative Assistant, iA Private Wealth, Kelowna Branch Status: Full-time Reports to: Investment Advisor **Profile Summary** The Administrative Assistant is responsible for providing administrative support to the Advisor for the purpose of maintaining client relationships and providing excellent customer service. Successful individuals are...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    3 weeks ago

    Kelowna, British Columbia, Canada Xpera Full time

    Job Title: Administrative AssistantAt Xpera, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Claims team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the Claims team,...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Dosa Crepe Cafe Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dosa Crepe Cafe. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the management...

  • Administrative Assistant

    1 month ago

    Kelowna, British Columbia, Canada Dosa Crepe Cafe Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dosa Crepe Cafe. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the management...

  • Administrative Assistant

    2 months ago

    Kelowna, British Columbia, Canada Westcorp Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Westcorp. As an Administrative Assistant, you will provide administrative support to our leadership team and assist with various tasks to ensure the smooth operation of our office.Key Responsibilities:Manage reception duties, including greeting...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Inland Lock Doctor ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Inland Lock Doctor Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Inland Lock Doctor ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Inland Lock Doctor Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...

  • Administrative Assistant

    2 months ago

    Kelowna, British Columbia, Canada Westcorp Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Westcorp. As an Administrative Assistant, you will provide administrative support to our leadership team and assist with various tasks to ensure the smooth operation of our office.Key Responsibilities:Manage reception duties, including greeting...

  • Administrative Assistant

    4 weeks ago

    Kelowna, British Columbia, Canada Fine Working Solutions LTD. Full time

    Job Title: Administrative AssistantFine Working Solutions LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to team...

Administrative Assistant

3 months ago

Kelowna, Canada Kelowna & District SHARE Society Full time

Kelowna & District SHARE Society is an inclusive workplace that has been in operation in the community since 1980. It receives donations from a generous community to give away to those in need and to sell in our thrift store. Proceeds from the thrift store go towards the delivery of our various in-house programs, all of which are focused on addressing the needs of those in our community who are experiencing economic distress.

This position reports to the Executive Assistant. Being that this is one of two positions that covers 6 days a week, the two individuals filling the positions have some flexibility in determining their schedule.

The Administrative Assistant is a central figure in the organization, maintaining the efficient flow of operations. They represent point of contact for clients, customers and staff. Ideally, they will be able to adapt quickly to changing situations and continue smiling

**Administrative Duties**
- Route messages to appropriate department
- Greet visitors and direct them to the person who can help
- Prepare, type, edit and proofread letters, invoices, presentations, brochures, publications and reports
- Keep accurate records
- Coordinate meetings and prepare minutes
- Order and maintain office supplies
- Set up and maintain paper and electronic filing systems
- Set up office procedures and improvements
- Update administrative policies and procedures manuals
- Respond to customer queries through social networks
- Support in daily store operations as needed
- Provide cash relief daily as required

**Dispatch Responsibilities**
- Follow up with all inquiries from the public
- Coordinate all pick ups and deliveries
- Work with the retail team to determine which donations are acceptable and which are not
- Directing and organizing the delivery truck crew

**Marketing Duties**
- Gather, research and prepare communications material for internal and external audiences.
- Work with the team of staff and volunteers to develop content that will increase community engagement

**Required Skills**:

- Attention to detail
- Multitasking
- Strong problem solving and organization skills
- Self-starter who takes initiative
- Proficient with Microsoft Office, Google Sheets, Google Docs
- Computer Fluency
- Excellent oral and written communication skills
- Some Post-Secondary education in a related field or experience in a similar environment;
- Flexible and able to adapt quickly to a continuously changing environment

**Nice to have Skills**
- Proficient using Canva
- Experience working with Wix / Website design
- Customer service and cash experience
- Marketing experience; experience creating Facebook, instagram, twitter posts

**Job Types**: Part-time, Permanent
Part-time hours: 18-24 per week

Pay: $22.00-$24.00 per hour

**Benefits**:

- Store discount

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Weekend availability

Ability to commute/relocate:

- Kelowna, BC V1Y 7E6: reliably commute or plan to relocate before starting work (required)

Work Location: In person