Administrative Assistant, Administrative Services

2 weeks ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

The **Cumming School of Medicine **is currently seeking a Full-time Regular **Administrative Assistant.**

Reporting to the Manager, Administrative Services, Cumming School of Medicine and working closely with other staff members in the Administrative Support Services Team, this position will provide support to the faculty member(s) of Medicine in the areas of research, clinical or a combination of both research and clinical activities. There is potential for this position to float between offices at Faculty(s)/Administrative Department(s) locations, ensuring visibility and accessibility to clients. Most work is conducted during business hours, though some availability outside of work hours for consultation is probable.

As an Administrative Assistant you will handle constant, multiple, conflicting and shifting priorities while working within the framework of the University of Calgary policies and procedures, as well as regulations of the College of Physicians and Surgeons of Alberta and Alberta College of Family Physicians. While providing the exceptional customer service and administrative skills, you will often be called upon to exercise judgment within these established guidelines.

These roles offer a challenging working environment with high clinical volumes and variety of work with constant interruptions supporting a faculty(s) member within the Cumming School of Medicine.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Organize and coordinate all activities related to the faculty members administrative, research, teaching and clinical requirements
- Deal with shifting priorities ensuring all information is produced within deadlines in a professional, accurate manner
- Liaise with internal university stakeholders and external stakeholders and agencies in a courteous and pleasant manner
- Accountable for keeping computer skills and personal development up-to-date; adding to skills and knowledge through courses that may be available through the University of Calgary, Continuing Education Faculty
- Draft routine correspondence and type, edit and proof-read general correspondence, administrative and teaching material, grant proposals, manuscripts, annual report, and other related documents from handwritten/typed drafts or Dictaphone, using various computer software programs
- Schedule appointments, meetings, seminars, conferences, teaching which may require room bookings, setting up food requirements, preparing agendas, taking and transcribing minutes, preparing and distributing notices
- Clinical activities may include assisting patients by booking appointments, lab tests and referrals, requiring awareness of waiting lists and booking procedures of facilities and clinics and methods of expediting appointments, of medical tests and procedures to answer patient inquiries and to liaise between medical staff, patients and their families and of billing procedures in order to answer questions from the University of Calgary billing staff and private and public insurers

**Qualifications / Requirements**:

- Minimum Grade 12 diploma supplemented with 2-4 years working experience with significant administrative experience
- Strong written and verbal communication skills are a necessity
- Proven ability to work independently
- Strong interpersonal and highly developed organizational skills
- The ability to multi-task and effectively work with all employee groups, dealing with tact and diplomacy in all situations
- Previous experience in a medical/clinical setting, as well as medical terminology would be an asset
- High level of understanding and capability of office administrative practices
- Ability to retain knowledge of a variety of informational resources and requirements
- Intermediate to expert user of the technical systems; including Microsoft Office Suite, PeopleSoft and web navigation
- Experience with electronic medical records in clinical positions would be an asset
- Understanding of University environment would be an asset

**Application Deadline**:April 21, 2023

**Additional Information**

This position is part of the AUPE bargaining unit, and falls under the **_Operational/Administrative Job Family, Phase II_**.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our **Management and Staff Careers website**. For more information visit **Careers in the Cumming School of Medicine**

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

**About the University of Calgary**

The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top f

  • Administrative Assistant

    2 days ago

    Calgary, Alberta, Canada Poad Financial Services Inc. Full time

    Poad Financial Services Inc. provides comprehensive accounting services for both businesses and individuals. If you're looking for professional financial advice to manage your business needs, personal financial planning, retirement savings and more, then you've come to the right place. Our experienced financial advisory team has the strategic insights...

  • Administrative Assistant

    2 weeks ago

    Calgary, Alberta, Canada Annualytix Financial Services Inc. Full time

    Annualytix Financial Services Inc. is a company dedicated to design, develop and implement the Financial Plan for individuals, families and business owners. We provide the best possible custom designed financial solutions for you, your family and your business. We give you the best rate guarantee for qualifying clients. We have the experience to ensure their...

  • Administrative Assistant

    2 days ago

    Calgary, Alberta, Canada Poad Financial Services Inc. Full time

    Poad Financial Services Inc. provides comprehensive accounting services for both businesses and individuals. If you're looking for professional financial advice to manage your business needs, personal financial planning, retirement savings and more, then you've come to the right place. Our experienced financial advisory team has the strategic insights...

  • administrative services manager

    4 weeks ago

    Calgary, Canada Pioneer Insurance Services Ltd Full time

    Education: Bachelor's degreeExperience: 7 months to less than 1 yearTasksCo-ordinate administrative servicesCollect and record administrative and service feesAssist in preparing annual budgetsPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human...

  • administrative services manager

    3 weeks ago

    Calgary, Canada Pioneer Insurance Services Ltd Full time

    Education: Expérience: EducationBachelor's degreeTasksCo-ordinate administrative servicesCollect and record administrative and service feesAssist in preparing annual budgetsPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...

  • Administrative Assistant, Administrative Services Department

    1 month ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description The Cumming School of Medicine is currently seeking a Full-time Regular Adminstrative Assistant.Reporting to the Manager, Administrative Services, Cumming School of Medicine and working closely with other staff members in the Administrative Support Services Team, this position will provide support to the faculty member(s) of Medicine in the...

  • Administrative Assistant, Administrative Services Department

    2 weeks ago

    Calgary, Canada University of Calgary Full time

    Description The Cumming School of Medicine is currently seeking a Full-time Regular Adminstrative Assistant.Reporting to the Manager, Administrative Services, Cumming School of Medicine and working closely with other staff members in the Administrative Support Services Team, this position will provide support to the faculty member(s) of Medicine in the...

  • Administrative Assistant, Administrative Services Department

    2 weeks ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description The Cumming School of Medicine is currently seeking a Full-time Regular Adminstrative Assistant.Reporting to the Manager, Administrative Services, Cumming School of Medicine and working closely with other staff members in the Administrative Support Services Team, this position will provide support to the faculty member(s) of Medicine in the...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada CDI College Full time

    **Position Job Title: Administrative Assistant** **Location: Calgary, BC** **Reports To: Campus Director** ** Salaried** **Work Type: On-site** **Salary Range: $38- $45/annually** *** **About Us** For more than 50 years, CDI College has been one of the leading career training institutions in Canada, thanks to its commitment to quality education and the...

  • Administrative Assistant

    2 days ago

    Calgary, Canada Jennine Kelly HR Consulting Full time

    Our client, **Western Canadian Spill Services Ltd. (WCSS)** is actively looking for an **Administrative Assistant** to join their team. This organization embodies the energy industry's commitment to spill preparedness and environmental protection. WCSS is an environmentally conscious not-for-profit oil spill cooperative owned by western Canada’s energy...

  • Administrator- Financial Grant Administrator

    5 days ago

    Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Here at Cancer Care Alberta, it is our goal to be a leader in cancer prevention, diagnosis, treatment, survivorship and palliative care, all on a foundation of world-class research. We are currently accepting applications for a Financial Grant Administrator to join our Clinical Research Unit (CRU) at the Tom Baker Cancer Centre...

  • Administrative Assistant

    7 days ago

    Calgary, Canada Bath Fitter Full time

    The Administrative Assistant/Inside Sales Representative is responsible for securing sales appointments through accurate and professional representation of our brand and its products according to BATH FITTER procedures and to the customer's satisfaction. **Responsibilities**: - The ISR/ Administration Assistant will follow up with all inbound leads that...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada ECCO Manufacturing Full time

    _Do you have experience providing administrative and customer service support in a high - volume department? _ - Are you experienced in data entry with a strong attention to detail? _ - Have you processed financial transactions in previous roles? _ - We are currently seeking a talented Administrative Assistant to join our team at ECCO _ - Manufacturing in...

  • Administrative Assistant

    1 month ago

    Calgary, Canada Dynamic Risk Full time

    **The Role**: The Administrative Assistant is a key contributor to a work environment that enhances our clients’ and Team Members’ experience. The role requires a friendly, flexible, and experienced administrator with an interest in working in a fast-paced, dynamic environment. Being self-disciplined, self-motivated, and accountable to promptly respond...

  • Administrative Assistant

    5 days ago

    Calgary, Canada Associa Full time

    We are looking for a customer service driven Administrative Assistant to join the C-Era team on a temporary basis, of at least six weeks, with possibility of extension. This is a part-time posting, working 7 hours per day on Mondays, Wednesdays and Fridays. The Administrative Assistant is responsible for providing clerical and administrative support to the...

  • Administrative Assistant

    1 month ago

    Calgary, Canada exp Full time

    **Administrative Assistant** **Calgary At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a...

  • Administrative Assistant

    1 month ago

    Calgary, Canada Alcedio Capital Full time

    **Overview** Alcedio Capital Inc. and its subsidiaries (“Alcedio”) is seeking an Administrative Assistant to provide administrative support to our team of investment bankers and accountants, as well as assist in day-to-day operations of our office. Alcedio is a capital group with three main divisions: Capital Markets, Asset Allocation (Private Equity,...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada KPMG-Canada Full time

    **Overview** You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do. When you join KPMG you'll be one of over 219,000 professionals providing audit, tax, advisory and business enablement services across 147 countries. With the support to do things differently, grow...

  • Administrative Assistant

    7 days ago

    Calgary, Canada Associa Full time

    We are looking for a customer service driven Administrative Assistant to join the C-Era team on a temporary basis, of at least six weeks, with possibility of extension.The Administrative Assistant is responsible for providing clerical and administrative support to the lead Community Manager(s). The Administrative Assistant is the liaison to the lead...

  • Administrative Assistant

    6 days ago

    Calgary, Canada Associa Full time

    We are looking for a customer service driven Administrative Assistant to join the C-Era team on a temporary basis, of at least six weeks, with possibility of extension. This is a part-time posting, working 7 hours per day on Mondays, Wednesdays and Fridays. The Administrative Assistant is responsible for providing clerical and administrative support to the...