Administrative Assistant

3 weeks ago

Calgary, Canada KPMG-Canada Full time

**Overview**

You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.

When you join KPMG you'll be one of over 219,000 professionals providing audit, tax, advisory and business enablement services across 147 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there's no limit to the impact you can make. Let's do this.

This highly skilled group of over 600 administration professionals in 33 offices supports the firm's Tax, Audit and Advisory client service staff. Client Administration is focused on the increase of revenue, achieving client service excellence by delivering timely, high quality products, increasing time available for client service staff to focus on driving the business, and encouraging an environment that increases both the staff and client experience. This is achieved by building dynamic, lasting relationships, being sensitive to our client needs and collaborating as part of the client service team.

We are currently seeking an Administrative Assistant for our Audit service line in KPMG Calgary.

**What you will do
- Provide senior level administrative support to partners, senior managers, managers and client service teams.
- Adherence to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Respond independently to basic client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
- Proactive and independent management of partners' calendar and contact database in order to maximize best use of the partners' time.
- Provide proactive billing and collection support and coordination using various KPMG systems.
- Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups using Travelocity.
- Coordinate meetings, conference calls, video conferences, live meetings, and events pertaining to a function or sub-function, etc., organize materials.
- Assist in the proposal process as required, working with the proposal team and proposal coordinator.
- Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

**What you bring to the role
- Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
- Proficiency to quickly learn proprietary software.
- Excellent communication skills.
- Good judgment and analytical skills with a focus on attention to detail.
- Capable of working independently and take ownership of tasks.
- Ability to quickly and smoothly adapt to changing client demands.
- Minimum 2 years administration experience.
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

Learn more about where a career at KPMG can take you.

**Our Values, The KPMG Way**

**Integrity **, we do what is right |
**Excellence **, we never stop learning and improving |
**Courage **, we think and act boldly |
**Together **, we respect each other and draw strength from our differences |
**For Better **, we do what matters

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