Secretary 3 - Provincial Float Pool

4 weeks ago

Winnipeg, Canada Shared Health Full time

**Requisition ID**: 339639

**Position Number**: 20059936

**Posting End Date**: June 28, 2023

**City**: Winnipeg

**Site**: Shared Health

**Work Location**: Winnipeg Shared Health

**Department / Unit**: Provincial Float Pool

**Job Stream**: Non-Clinical

**Union**: CUPE-FS-SHEOMay

**Anticipated Start Date**: 07/06/2023

**FTE**:1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 8.00

**Annual Base Hours**: 1950

**Salary**:$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
The incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Must adhere to the timelines and deadlines for time entry and payroll cutoffs. Processes data entry into the SAP Payroll System from timesheets submitted by sites to which Provincial Float Pool staff are deployed. Follows up with sites to ensure timesheets are audited and are inputted correctly with all required information. Identifies areas for improvement with timekeeping and correction notice process and works with respective areas to incorporate efficiencies. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.

**Experience**:

- Experience with ESP and SAP is required.
- Minimum two years previous related experience, preferably in a health care setting.

**Education (Degree/Diploma/Certificate)**:

- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

**Physical Requirements**:

- Must be able to function in a high volume, high traffic environment.
- Use of visual display terminal for long periods of time.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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