Secretary 3

2 months ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 341194

**Position Number**: 20006170

**Posting End Date**: July 24, 2023

**City**: Winnipeg

**Site**: Health Sciences Centre

**Work Location**: Health Sciences Centre

**Department / Unit**: Patient Services Medicine Support

**Job Stream**: Non-Clinical

**Union**: CUPE-FS-SHEOMay

**Anticipated Start Date**: 08/16/2023

**FTE**:1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

**Salary**:$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
The incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.

**Experience**:

- Minimum two years previous related experience, preferably in a health care setting.
- Excellent interpersonal, organizational and decision making skills required.
- Must have excellent English communication skills, both oral and written.

**Education (Degree/Diploma/Certificate)**:

- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

**Physical Requirements**:

- Must be able to function in a high volume, high traffic environment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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