Legislative Services Coordinator

4 months ago

Burnaby, Canada Metro Vancouver Full time

**Department**: Board & Information Services
**Employee Group**: Exempt
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: Corporate Support, Level C2B ($77,171.26 - $90,808.63 annually)

**Our Board & Information Services Department is seeking a Legislative Services Coordinator who will support board and committee meetings. Duties include coordinating and operating technologies to configure, setup, and host in-person and hybrid meetings; coordinating and supporting software related to agenda management and elections; and supporting meeting deliberations and related processes at political meetings by providing procedural advice and taking minutes.**

**You are: technically-proficient, comfortable working with elected officials and other meeting participants, detail
- and process-oriented, and comfortable with a fast-paced procedural and technical environment.**

**The Legislative Services Coordinator reports to the Division Manager, Board Secretariat/Deputy Corporate Officer.**

**This role**:

- Provides information and administrative support to members of political boards and committees.
- Coordinates and operates technologies that support board and committee meetings, including the configuration and setup of virtual meeting room technologies, hosting the virtual meetings and facilitating the participants joining the virtual meetings.
- Providing coordination and support for other board and committee meeting technologies, including agenda management software, election software, voting technologies, among others.
- Prepares for board and committee meetings and addresses administrative items and arrangements such as following up on outstanding items, collecting and formatting reports.
- Conducts research on specified topics and sources supportive materials. Prepares and maintains correspondence, records and administrative reports.
- Records accurate, concise and complete deliberations, decisions, amendments and recommendations from board and committee discussions. Frames motions from complex and sometimes convoluted discussions and facilitates proceedings.
- Provides guidance on procedural rules and authority ensuring compliance with relevant bylaws and legislation including the Procedure Bylaw, Community Charter, Local Government Act, Standing Orders of the Legislative Assembly of BC.
- Informs staff of pertinent actions and direction arising from meetings and writes reports conveying deliberations, amendments or recommendations. Manages meeting material and records; ensures adoption of minutes; and facilitates public access to official records.
- Reviews and authorizes delegation requests to committees and boards ensuring compliance with applicable terms of reference, bylaws and legislation
- Inform the Corporate Officer of extraordinary administrative and political matters and assists with a variety of administrative duties. Provides information, assistance and guidance to internal and external contacts pertaining to departmental operations, policies, decisions of boards and committees and related matters.
- Provides corporate training in Legislative Service topics and assists with the preparation of training materials.
- Provides direction to and coordinates contractual services for minute-taking services as required.
- Keeps current on applicable laws, statutes and acts associated with the scope of responsibilities.
- Performs other related duties as required.

**To be successful, you have**:

- 5 years of recent, related experience supplemented by high school graduation and completion of relevant post-secondary courses in local government, business or legal administration; or an equivalent combination of training and experience.
- A Certificate in Local Government Administration and/or completion of FOIPP courses is an asset.
- Considerable knowledge of administrative practices, procedures and standard protocols. Demonstrated administrative skills and abilities including the ability to accurately transcribe minutes from complex dialogue, prepare and format documents for distribution to the Board and public, and manage multiple competing priorities with tact and professionalism.
- Considerable knowledge of Metro Vancouver’s functions, structure, and broad objectives.
- Considerable knowledge of the applicable sections of relevant bylaws and legislation and of other rules, policies and regulations governing work. Ability to make decisions and provide guidance where the action is clearly prescribed and discernment as to when consultation with a supervisor is required.
- Thorough knowledge of business English, spelling and grammar. Working knowledge of the technical terminology and work of committees supported.
- Ability to work independently under broad direction, including managing day to day priorities and planning for future needs. Ability to use judgment to select and interpret information and handle deviations from standard methods and practices. Ability to identify and eng

  • Legislative Services Coordinator

    1 day ago

    Burnaby, Canada Metro Vancouver Full time

    **Department**: Board & Information Services **Employee Group**:Exempt **Location**: 4515 Central Boulevard, Burnaby **Our Board & Information Services Department is seeking a Legislative Services Coordinator - Freedom of Information and Protection of Privacy (FOIPP) who will provide support in processing access to information requests and contribute to the...

  • Admn o 18r

    4 months ago

    Burnaby, Canada BC Public Service Full time

    Posting Title- ADMN O 18R - Legislation Analyst & Coordinator- Position Classification- Administrative Officer R18- Union- GEU- Work Options- Hybrid- Location- Burnaby, BC V3J 1N3 CA Campbell River, BC V9W 6Y7 CA Cranbrook, BC V1C 7G5 CA Duncan, BC V9L 6B1 CA Kelowna, BC V1Z 2S9 CA Multiple Locations, BC CA (Primary) Nanaimo, BC V9T 6L8 CA Nelson, BC V1L 6K1...

  • Staff Representative, Legislative

    4 weeks ago

    Burnaby, Canada United Steelworkers Union, District 3 Full time

    JOB POSTING - STAFF REPRESENTATIVE, LEGISLATIVE & PUBLIC POLICY District 3 of The United Steelworkers seeks a permanent Staff Representative responsible for legislative and public policy issues in western and northern Canada, including British Columbia, Alberta, Saskatchewan, Manitoba, and the Territories. The successful applicant will be responsible for...

  • Band 3 - Manager, Legislation and Legal Support

    4 months ago

    Burnaby, Canada BC Public Service Full time

    Posting Title- BAND 3 - Manager, Legislation and Legal Support- Position Classification- Band 3- Union- N/A- Work Options- Hybrid- Location- Burnaby, BC V3J 1N3 CA Campbell River, BC V9W 6Y7 CA Creston, BC V0B 1G6 CA Fort Nelson, BC V0C 1R0 CA Fort St John, BC V1J6M7 CA Hope, BC V0X 1L0 CA Kelowna, BC V1Z 2S9 CA Multiple Locations, BC CA (Primary) Nanaimo,...

  • Coordinator, Employee Services

    7 months ago

    Burnaby, Canada PHSA Full time

    **Coordinator, Employee Services** BC Clinical & Support Services Burnaby, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously...

  • Coordinator, Employee Services

    7 months ago

    Burnaby, Canada PHSA Full time

    **Coordinator, Employee Services** BC Clinical & Support Services Burnaby, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously...

  • Coordinator, Employee Services

    7 months ago

    Burnaby, Canada PHSA Full time

    **Coordinator, Employee Services** BC Clinical & Support Services Burnaby, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously...

  • Coordinator, Employee Services

    7 months ago

    Burnaby, Canada PHSA Full time

    **Coordinator, Employee Services** Payroll Burnaby, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety...

  • Coordinator, Employee Services

    2 months ago

    Burnaby, Canada PHSA Full time

    **Coordinator, Employee Services** Payroll Burnaby, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety...

  • Coordinator, Revenue Services

    7 months ago

    Burnaby, Canada PHSA Full time

    **Coordinator, Revenue Services** Accounts Receivable Burnaby, BC The Coordinator, Revenue Services participates in the strategic and operational planning and development of policies and procedures for accounting services throughout BCCSS, and leads and/or participates in the implementation. The Coordinator, Revenue Services is responsible for ensuring...

  • Coordinator, Employee Services

    7 months ago

    Burnaby, Canada PHSA Full time

    **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Service Coordinator

    3 months ago

    Burnaby, Canada Acme Fire & Safety Full time

    **Job description** **Company Overview** Acme Fire & Safety Company Ltd. (“**Acme Fire & Safety**” or the “**Company**”) has been providing commercial customers with life, protection, and safety products and services since 1972. The Company was founded by the Tonolli family and became a Private Equity owned portfolio company in 2018 when Newlook...

  • Service Coordinator

    2 months ago

    Burnaby, Canada Acme Fire & Safety Full time

    **Job description** **Company Overview** Acme Fire & Safety Company Ltd. (“**Acme Fire & Safety**” or the “**Company**”) has been providing commercial customers with life, protection, and safety products and services since 1972. The Company was founded by the Tonolli family and became a Private Equity owned portfolio company in 2018 when Newlook...

  • Coordinator, Housekeeping Services

    2 weeks ago

    Burnaby, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $34.67 - $49.83 / hour Why Fraser Health?: Are you ready to lead a team and ensure a spotless, safe environment in a fast-paced setting? We’re hiring a** Relief Full-Time Coordinator, Housekeeping Services** to join our team at our **Chenchenstway Facility**in **Burnaby, BC**. **Come work with...

  • Program Coordinator

    7 months ago

    Burnaby, Canada St. Leonard's Youth and Family Services Full time

    To be familiar with and adhere to the Procedures and Policies of the agency. To be familiar with and adhere to the practices and procedures. To deliver the program services to consumers in accordance with government standards, acts, regulations and licensing requirements. To adhere to CARF standards and provincial licensing requirements. To set an...

  • Sales & Service Coordinator

    1 month ago

    Burnaby, Canada Hostmost Marine Services Full time

    Currently, we’re looking for a Full-Time Sales & Service Coordinator for our Vancouver, BC depot. Responsibilities include but are not limited to: - Creating quotations, budgets, contracts, and job schedule for clients’ orders - Following up with customers after service attendances with service reports and arranging any follow-ups as required -...

  • Sales & Service Coordinator

    3 months ago

    Burnaby, Canada Hostmost Marine Services Full time

    Currently, we’re looking for a Full-Time Sales & Service Coordinator for our Vancouver, BC depot. Responsibilities include but are not limited to: - Creating quotations, budgets, contracts, and job schedule for clients’ orders - Following up with customers after service attendances with service reports and arranging any follow-ups as required -...

  • Portfolio Resource Coordinator

    6 months ago

    Burnaby, Canada Paladin Security Full time

    Portfolio Resource Coordinator The Portfolio Resource Coordinator (PRC) is responsible for ensuring that their group of sites and employees are supported by providing administrative support, strategically scheduling to reduce overtime, and facilitating training and clearance requirements. **RESPONSIBILITIES**: - Strategically identify open shifts / open...

  • Sales & Service Coordinator

    3 weeks ago

    Burnaby, Canada Hostmost Marine Services Full time

    **Job description** Currently, we’re looking for a Full-Time Sales & Service Coordinator for our Vancouver, BC depot. Responsibilities include but are not limited to: - Creating quotations, budgets, contracts, and job schedule for clients’ orders - Following up with customers after service attendances with service reports and arranging any follow-ups...

  • Sales & Service Coordinator

    2 months ago

    Burnaby, Canada Hostmost Marine Services Full time

    Currently, we’re looking for a Full-Time Sales & Service Coordinator for our Vancouver, BC depot. **Responsibilities include but are not limited to**: - Creating quotations, budgets, contracts, and job schedule for clients’ orders - Following up with customers after service attendances with service reports and arranging any follow-ups as required -...