Administrative Assistant
7 months ago
The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions.
**Position Responsibilities**
Under the direction of the Executive Director and reporting to other directors on a dotted line, the Administrative Assistant will provide exceptional customer service and a full range of reception duties by promoting a cordial, harmonious, risk-free working atmosphere that is respectful of the contributions of all employees and guests.
The Administrative Assistant will ensure efficient administrative support for the Executive Director, other Directors, and Management team members. The Administrative Assistant will thoroughly know the Agency's supports and services, ensuring the organization's philosophy is reflected in all communications. This position also supports the ongoing administrative activities of the Agency and is expected to initiate solutions to an array of situations while maintaining confidentiality.
The Administrative Assistant provides exceptional customer service to internal and external customers. The Administrative Assistant will thoroughly know the Agency's supports and services, ensuring the organization's philosophy is reflected in all communications.
**Duties & Responsibilities**
- Maintains professional conduct and communicates effectively
- Promptly responding to telephone calls and the main door buzzer
- Ability to communicate in a friendly, professional, and effective manner with a wide variety of stakeholders
- Ordering and maintaining inventory of supplies, contacting suppliers to obtain quotes
- Ability to multi-task and prioritize deadlines to ensure timesheets and schedules are completed within timelines
- Assists with emergency/crisis management when needed
- Negotiate with suppliers for compliance-related inspections
- Work well with multi-disciplinary teams (internal and external)
**Position Accountabilities**
RELATED TO INDIVIDUALS RECEIVING SERVICES AND SUPPORT:
- Provide support as an administrative liaison between the Agency and the Board of Directors.
- Able to communicate in a friendly, effective manner with a wide variety of stakeholders
- Ensures that all interactions with people are being supported and all interactions with persons outside the organization reflect the philosophy of the Agency and promote the goal, vision, and beliefs of the Agency.
- Primary administrative liaison for Children's Respite bookings.
RELATED TO HUMAN RESOURCES
- Promotes a cordial, harmonious, risk-free working atmosphere that is respectful of the contributions of employees;
- Maintains professional conduct and communicates effectively;
- Supports front-line staff in making replacement calls for last minutes absences;
- Supports House Supervisor with occasional administrative work
- Provides services that reflect the Agency's goal, vision, and beliefs while maintaining awareness of Agency policies and procedures in compliance with the same.
HEALTH AND SAFETY
- Maintain a safe working environment as per Policies, "How To's," and the Occupational Health & Safety Act;
- Participates in monthly fire drills by assisting anyone who may require assistance
- Reports any safety issues (Senior Management, Joint Health, and Safety Committee) and takes immediate action where necessary.
RELATED TO COMMUNITY DEVELOPMENT
- Represents the Ottawa Rotary Home (ORH) in a manner that conveys the nature and philosophy of the Agency;
- Promotes the goal, vision, and beliefs of ORH;
- Establishes professional relationships/networks in the field and the community;
- Acts as an advocate for change that will help the Agency accomplish strategic objectives
- Event planning as required.
RELATED TO AGENCY PROPERTY AND EQUIPMENT
- Ensures all property and equipment are treated with due care and respect
- Support the Office Manager in arranging maintenance and service calls.
RELATED TO COMMUNICATIONS
- Receives all in-person or telephone contacts
- Maintains effective working relationships, partnerships, and networks of contacts
- Demonstrates the ability to identify and solve problems by understanding the situation, seeking additional information, developing alternatives, choosing the most appropriate course of action, and continuously updating the Executive Director.
**Accountability**
The Administrative Assistant is directly accountable to the Executive Director, with a dotted line to the Directors and other management team members.
**Hours**
This part-time position requires the incumbent to be available to support the home during peak hours. Typical work hours are 20 hours per week, with the opportunity to work additional hours when approved by the Executive Director and Senior Directors.
**OTHER**
- Completes other related duties as assigned
- Attend training
-
Administrative Assistant
7 months ago
Ottawa, Canada CAA North & East Ontario Full time**Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...
-
Administrative Assistant
6 months ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...
-
Administrative Assistant
7 months ago
Ottawa, Canada The Grounds Guys Full time**The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...
-
Administrative Assistant
7 months ago
Ottawa, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
6 months ago
Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full timeWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...
-
Administrative Assistant
6 months ago
Ottawa, Canada Horizons Behaviour Consulting Full timeAdministrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...
-
Administrative Assistant
6 months ago
Ottawa, Canada Pinchin Ltd. Full timeAdministrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...
-
Administrative Assistant
2 months ago
Ottawa, Canada Aversan Full time**Administrative Assistant** **Location**:Ottawa, ON **Schedule**: Onsite Note - NATO SECRET Clearance required **Description** The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Program Manager(s) and project team in day-to-day running of programs and provide reception coverage, greeting...
-
Administrative Assistant
6 months ago
Ottawa, Canada Westview Projects Full timeSalary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...
-
Administrative Assistant
6 months ago
Ottawa, Canada Branton Construction Group Full time**About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...
-
Administrative Assistant
6 months ago
Ottawa, Canada Pinchin Ltd. Full time**Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...
-
Administrative Assistant
7 months ago
Ottawa, Canada Pinchin Ltd. Full time**Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...
-
Administrative Assistant
2 months ago
Ottawa, Canada Ibiska Telecom Full time**Administrative Assistant / Receptionist** IBISKA has an open position for an Administrative Assistant / Receptionist to work as part of our Finance and Administration team. IBISKA's business environment is service oriented, collaborative, team focused and fast paced with opportunity for learning and career growth. We are looking for a dynamic and...
-
Administrative Assistant
2 months ago
Ottawa, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
7 months ago
Ottawa, Canada Larga Baffin Full time**Company Overview|** A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing our...
-
Administrative Assistant
7 months ago
Ottawa, Canada The First Nations Financial Management Board (FMB) Full timePosition Overview Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...
-
Administrative Assistant
7 months ago
Ottawa, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...
-
Administrative Assistant
4 weeks ago
Ottawa, Canada Morguard Full time**Account Payables Function** Back up to the Property Operations Assistant for sick/vacation relief. - Perform day-to-day activities to prepare Invoice Register Templates. - Prepare PO for the Operations Team. - Maintain on a regular basis the Asbestos Management Manual **Administrative functions** - Update Lease Fact Sheets for all properties for ICSC -...
-
Administrative Assistant
6 months ago
Ottawa, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
7 months ago
Ottawa, Canada Victoria Park Medispa Full time**Medical Administrative Assistant** Victoria Park offers the best in Medispa services at our 23 locations across Canada. We are led by specialists, plastic surgeons, and dermatologists, and seek to provide the latest in technology, treatments, and products. We provide unparalleled customer service in a serene, state-of-the-art, and safe environment. We are...
