Coordinator, Special Events

1 week ago

Newmarket, Canada York Regional Police Full time

**Date**:Mar 29, 2024

**Location**: CA, L4G 0S7

**Company**:York Regional Police

**REFERENCE**:#24-612E
**POSITION TITLE**:Coordinator, Special Events
**DEPARTMENT**:Special Events, Executive Services
**SALARY**:$86,966 - $92,357 Per annum
**STATUS**:One (1) temporary opportunity for up to twelve (12) months
**LOCATION**:York Regional Police Headquarters
**OPENING DATE**:March 29, 2024
**CLOSING DATE**: April 11, 2024

**POSITION

**RESPONSIBILITIES**:
The duties for this position may involve but are not limited to:

- Create critical paths, event flow and direction to implement special events for YRP.
- Provide supervision to auxiliary members, volunteers, summer students and other staff assisting with special events.
- Maintain a database of stakeholders, services, contacts, mailing lists for distribution.
- Develop promotional and marketing materials for special events.
- Attend special events and oversee and perform set-up, facilitate operations and ensure that all aspects of the event are implemented according to the event plan.
- Conduct food and beverage needs assessment; identify professional catering resources and coordinate special dietary needs.
- Handle cash and/or payments and maintain a spreadsheet of revenues and expenses for each event while adhering to YRP purchasing guidelines and the budget.
- Conduct post-event debriefing sessions and provide feedback and best practices for future reference.
- Maintain an annual events calendar and update as required.

**MANDATORY QUALIFICATIONS**:

- Successful completion of a two (2) year College Diploma in Event Management, Special Events or Sponsorship/Fundraising.
- Minimum of two (2) years of previous experience in coordinating special events, event planning, fundraising and sponsorship.

**PREFERRED

**QUALIFICATIONS**:

- Problem solving abilities in order to identify best practices and make recommendations on best course of action for event planning based on previous experiences.
- Communication and interpersonal skills to interact with internal members at all ranks, external vendors and suppliers, community leaders and agency groups, and volunteers to coordinate and plan all aspects of event planning.
- Excellent organizational, time management and detail-oriented skills.
- Communication, presentation and written and verbal communication skills.
- Interpersonal skills involving facilitation and customer service.
- Ability to speak another language is an asset.
- Proven ability to handle a multitude of tasks and work in a fast-paced environment.

**HOW TO APPLY**:

- Only those selected to move forward in the recruitment process will be contacted.

York Regional Police is committed to fairness and equity in our recruitment and selection process, and in building and retaining a talented and diverse workforce representative of the community we serve.

All York Regional Police employment policies and procedures are intended to be non-discriminatory and barrier-free. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided throughout the recruitment and selection process to applicants with differing abilities upon request.

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