Project Coordinator

1 month ago

Toronto, Canada Thales Full time

Location: Toronto, Canada

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

We are looking for an Project Coordinator to work directly with our Projects team here in Toronto

You will provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities:

- Provide administrative support to the Project Manager(s)/Director(s) and the Projects Portfolio Director:

- As required, support the Launch of a new project by following the steps listed in the Project Initiation instruction
- As required, schedule project meetings, prepare agendas attend weekly meeting, record attendance, take minutes and action items, update master action item log and distribute minutes
- Plan, organize and setup of meetings and meeting rooms, catering arrangements for meetings when required
- Maintain an out of office record for staff travelling to site, on vacation or out of the office for personal or medical reasons etc.
- As required, coordinates with Project Manager the preparation and timely completion of weekly and monthly reports to Department Heads and customers
- Provide logístical support to the Project Team(s) (i.e. Project Manager, Project Engineer, Project Planner):

- Arrange for visitor badges, wireless internet access, and update the visitor’s log
- In case of Travel coordinator/ Specialty Admin’s deficiency, make travel arrangements (visa arrangements, if required) for staff travelling to the project sites
- As required, support expense reports preparation
- As required, raise purchase requisitions (PR), IRFs, PPR and RMAs
- As required, support the shipment of documents and items
- Support project team building activities, farewell cards, and, in case of large events, coordinate with the Event Coordinator/Specialty Admin
- Support the Project’s Data Management activities:

- Maintain an updated correspondence tracking log for incoming and outgoing correspondence
- Follow up the flow of communications with customers, what is replied, what is not
- As required, proof-read and edit documents
- Audit periodically the Project’s Data Repository to ensure compliance to our Company’s Project Data Repository process
- If needed, keep OBS/Project Org chart up-to-date
- Maintain the list of WPM names in SAP CN42N/CJ40N up-to-date
- Support the Project’s Documentation Management activities:

- As required, prepare and update Contract Data Requirements List (CDRL)/Milestones charts & other graphs and metrics for monthly presentation report (OPS)
- Keep the CDRL up-to-date at all times
- Coordinate and track project deliverables and actions to ensure on-time delivery
- Support the Project’s Reporting activities:

- If needed, support the Project Manager in preparing Project Progress Reviews (use of the right template, support collection of inputs, follow-up on action plan)
- Ensure business continuity
- Provides support or act as backup to other Project Coordinators, as needed
- Secure backup support from other Project Coordinators before going on leave and ensure relevant SAP charge codes are being assigned to those backup Project Coordinators
- Keep project-specific processes description/guidelines up-to-date to facilitate support from other Project Coordinators and/or facilitate handovers

Key Requirements:

- Excellent interpersonal skills and communication skills
- Ability to work independently with mínimal supervision
- Accurate and efficient administration skills and attention to detail
- Strong organizational skills and ability to balance multiple priorities
- Ability to effectively interact with peers, managers, customers and subcontractors
- Advanced computer literacy - MS Office (Excel, Word, Visio, PowerPoint)

Preferred Qualifications:

- Post-secondary education or equivalent
- Administration diploma
- Proficiency in JIRA, SharePoint and Primavera
- Experience in Project environment
- Experience in complex and international projects

  • Project Manager

    1 month ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager, Furniture

    2 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    1 month ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager, Furniture

    7 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    1 month ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Coordinator

    1 week ago

    Toronto, Canada BGIS Full time

    **Who We Are** **SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and projects. **KEY DUTIES & RESPONSIBILITIES **For the assigned projects and project sub-components**: **- **Supports the delivery of projects through effective coordination and delivery of assigned sub-components within overall projects. - Delivers...

  • Project Coordinator

    1 week ago

    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...

  • Project Coordinator

    3 days ago

    Toronto, Canada BGIS Full time

    Who We Are SUMMARY The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES For the assigned non-technical projects and project sub-components: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall...

  • IT Project Coordinator

    1 month ago

    Toronto, Canada Aptitude 360 Inc. Full time

    **ob Title: IT Project Coordinator** **Location: Toronto, Ontario** Our client, an independent owner of hotels in Canada is looking for an IT Project Coordinator to support the department. **THE ROLE**: The IT Project Coordinator will report to the IT Manager and is responsible for projects oversight, tracking and reporting for all IT related projects at...

  • Project Coordinator

    3 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Project Coordinator - Redevelopment 3.0 (Job ID: 4649)Working under the direction of the Director of Redevelopment, the Project Coordinator, Redevelopment is responsible for the coordination of renovation planning, new construction and redevelopment of the facilities of the Hospital, as well as for the implementation of detailed architectural design work...

  • Project Coordinator

    4 weeks ago

    Toronto, Canada Greco Aluminum Railings Ltd. Full time

    Position Summary As a Project Coordinator, your role is crucial in preserving vital information for projects at Greco Aluminum Railings. Your duties will extend to assisting the project managers, the installation field team, and clients through both administrative and field-related tasks. **Responsibilities** - Assist Project Managers with all aspects of...

  • IT Project Coordinator

    1 month ago

    Toronto, Canada Infrastructure Ontario Full time

    Infrastructure Ontario (IO), an Ontario crown corporation, provides a wide range of services to support the Ontario government’s initiative to modernize and maximize the value of public infrastructure and realty. IO has been recognized domestically and internationally for the way it does business and the success it has had with its major projects, real...

  • Project Coordinator

    1 month ago

    Toronto, Canada CB Canada Full time

    Project Coordinator On behalf of our client in the Financial Services Sector, PROCOM is looking for a Project Coordinator. Project Coordinator – Job Description Supporting the annual vacation bid process for our Contact Centre agents, you will help the workforce management team ensure that the bid process runs smoothly and finishes on time To facilitate...

  • IT Project Coordinator

    2 weeks ago

    Toronto, Canada Yakirelbaz IT Solutions Full time

    **Job Overview**: **Responsibilities**: - Coordinate IT projects from inception to completion, ensuring they are completed on time and within budget. - Assist in defining project scope, goals, and deliverables. - Develop detailed project plans and schedules. - Monitor and track project progress, and provide regular status updates to stakeholders. -...

  • Project Coordinator

    1 week ago

    Toronto, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Project Coordinator

    1 month ago

    Toronto, Canada Universal General Contractin Inc Full time

    Duties: - Coordinate and manage project activities from initiation to completion - Collaborate with project teams to define project scope, goals, and deliverables - Develop and maintain project schedules using Project Server or similar tools - Monitor project progress and ensure adherence to timelines and milestones - Facilitate communication and...

  • Project Coordinator

    1 month ago

    Toronto, Canada Eslight World Wide Inc. Full time

    **SALES | PROJECT COORDINATOR** At Eslight Worldwide Ltd., we are focused on providing the best solutions that make it easier for customers to secure cutting-edge lighting solutions for their commercial and industrial enterprises. These innovative solutions will benefit their business needs while helping them to meet their cost savings and product...

  • Project Coordinator

    1 month ago

    Toronto, Canada Prism Partners Inc. Full time

    Our organization is currently seeking a project coordinator who shares our passion and pride in what we do. If you are willing to learn and have the drive, integrity, and expertise to be successful we have a place for you on our team. The Project Coordinator will work with the Project Manager to ensure projects are implemented successfully by gathering...

  • Project Coordinator

    2 days ago

    Toronto, Canada Ministry of Natural Resources and Forestry Full time

    Effective April 1, 2024 the salary range for this position is $76,231 to $109,842 per year in compliance with AMAPCEO collective agreement provisions. The new rates, effective retroactive to April 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined. Do you have a passion for both project...

  • Project Coordinator

    1 month ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 36220 **Job Category**:Project Management **Division & Section**:Purchasing & Materials Management, Program Support & Policy Development **Work Location**:City Hall, 100 Queen Street West, Toronto **Job Type & Duration**:Full-Time, Temporary (12 Month) Vacancy **Salary**:$86,500-$108,459 **Shift Information**: Monday to Friday, 35 Hours per...