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Administrator, Office

8 months ago

Edmonton, Canada Canderel Full time

**Who we are**:
**Reporting to**: Manager, Talent & Culture

**Summary**:
We are committed to fostering an inclusive and diverse work environment. We are seeking an Administrator to play a pivotal role in ensuring the smooth operations of our office and provide valuable assistance to our HR team. If you're a proactive multitasker with an eye for detail, strong communication skills, and an interest in both administrative and HR tasks, this role offers a unique opportunity to make a meaningful impact in a collaborative and growth-oriented environment By joining our team, you will contribute to our mission of creating inclusive spaces where everyone feels valued and respected.

**Responsibilities**:

- Serve as the first point of contact for the office, answering calls and directing them appropriately.
- Maintain office equipment by checking printer supplies, troubleshooting basic issues, and coordinating service calls when necessary.
- Manage inventory and procurement of office supplies, ensuring a well-stocked and organized workspace.
- Oversee coffee station upkeep, including refilling coffee pods, cleaning the machine, and ordering coffee supplies.
- Coordinate orders for business cards, nametags, and other essential materials.
- Handle incoming mail and courier items, sorting and distributing them efficiently.
- Manage daily in-town and out-of-town courier arrangements.
- Maintain postage machine functionality by refilling and processing outgoing mail.
- Prepare end-of-month postage and printer reports for management.
- Assist contractors with key sign-outs for Compass Place and support property managers with key-related tasks.
- Coordinate conference room bookings as required.
- Provide administrative support to the HR team, including document preparation and report creation.
- Serve as a knowledgeable resource for employees regarding common HR or Payroll inquiries.
- Facilitate onboarding and offboarding processes, including internal IT-ticketing process, benefits administration, orientation sessions, and exit interviews.

Qualifications & Competencies
- High school diploma or equivalent required; relevant certifications or coursework is a plus.
- Strong organizational skills and attention to detail for managing office supplies and equipment.
- Effective communication skills for interacting with colleagues, contractors, and employees.
- Basic troubleshooting abilities for office equipment and machines.
- Efficient in Microsoft Office Suite.
- Ability to multitask and prioritize tasks in a dynamic office environment.
- Familiarity with HR practices and policies is beneficial.
- Strong discretion and professionalism in handling sensitive information.
- Previous administrative experience is required.
- Prior exposure to HR tasks or functions is an advantage.

**Application Process**:
Join us in building vibrant and inclusive communities with Canderel