Office Administrator

2 months ago

Edmonton, Canada Pacific Coastal College of Massage Therapy Full time

Job Title: Office Administrator

Location: ACMT Head Office, 4656 99 St NW, Edmonton, AB T6E 5H5

Position Overview:
Key Responsibilities:

- Administrative Support: Collaborate with the leadership team to streamline administrative processes, ensuring all tasks are completed accurately and efficiently.
- Documentation Management: Organize and manage credit card receipts for the leadership team and ensure all instructor documentation is accurately received, filed, and maintained.
- Client and Student Coordination: Provide guidance to clinic clients, manage student shift changes, book treatments, and coordinate the administration and booking of board examination trips.
- Communication and Correspondence: Answer phone calls, handle physical mail, and prepare and disseminate Continued Education Instructor Letters. Assist with meeting minutes and other communications as needed.
- Financial Processing: Assist in processing credit card payments, recording deposit slips, and delivering remittance notices for vendor payments.
- Travel and Event Coordination: Book travel for instructors, coordinate campus bookings for external renters, and assist in the preparation of campus visits, trade shows, and virtual open houses.
- Data and Reporting: Compile and disseminate surveys to instructors, students, and stakeholders, support the creation of attendance reports for both virtual and in-person classes, and assist with data entry, branding, and formatting for the management team.
- Confidentiality: Handle all received information with the utmost confidentiality and care.
- Supply Management: Work with the Facilities and Procurement department to coordinate student and faculty supply shipments, and manage office inventory, including clerical supplies.
- General Office Duties: Perform general office work, liaise with and support other staff members, and take on additional tasks as needed to ensure the smooth operation of the office.

Qualifications:

- Proven experience in an administrative role, with strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office software and tools (e.g., Microsoft Office Suite).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience in financial processing and event coordination is an asset.
- Strong attention to detail and a proactive approach to problem-solving.

Working Conditions:

- Office environment with some travel required for campus visits and events.
- Ability to manage multiple tasks and priorities in a fast-paced setting.

Why Join Us:

- Be part of a dynamic team dedicated to supporting educational excellence.
- Engage in a role that offers variety and the opportunity to make a meaningful impact.

Application Process:

- Please submit your resume and a cover letter detailing your relevant experience

Pay: From $45,000.00 per year

Ability to commute/relocate:

- Edmonton, AB T6E 5H5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Office Administrator: 2 years (preferred)

**Location**:

- Edmonton, AB T6E 5H5 (required)

Work Location: In person

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