Administrative Assistant

2 weeks ago


Toronto, Canada The Badminton and Racquet Club of Toronto Full time

"We are a diverse and equal-opportunity employer, committed to ensuring fairness and consistency in all of our employment practices. Our work environment respects and supports the productivity, dignity, self-esteem and individuality of every person." _
- Thank you for your resume. We will only contact those that we believe to have the skills, knowledge, and abilities necessary to do the job. If contacted for an interview, please let us know if you require an accommodation. _

Duties/Responsibilities:

- Providing support to admin management team.
- Performing general office tasks, including coordinating interdepartmental communications, assisting with projects, filing, scanning, archiving, managing shredding services, maintaining, organizing, and ordering office supplies, completing POs and tracking the office expense budget.
- Setting up standard calendar invites and reminders.
- Planning and coordinating meetings, including logistics such as technology, catering, and materials.
- Developing and maintaining electronic and physical filing systems.
- Assisting members with account inquiries.
- Maintaining employee records.
- Assisting with job postings on various job boards.
- Tracking IT support needs.
- Mailing membership correspondence and packages.
- Data entry and stats collection.
- Acting as the recording secretary for the Joint Health and Safety Committee (JHSC). Sending out packages, writing minutes, and posting minutes and recommendations.
- Implement and maintain an incident reporting and investigation system to track and analyze safety trends.
- Maintaining health and safety training records (tracking spreadsheets, HRMS, and filing in binders) and arranging annual training sessions.
- Abide by club policies, procedures, practices and all relevant legislation including health and safety harassment, and workplace violence.
- Perform other duties as assigned.

**Requirements**:

- Background check
- High school diploma or certificate in Office Assistant and/or Administration at a College or Trade School
- Minimum of 2 years of experience in a similar role.
- Strong ability to communicate (written, oral, and presentation)
- Strong organization and multi-tasking skills
- Demonstrated skills in time management, planning, and organization
- Proven ability to be proactive and use good judgment
- Ability to build and maintain strong relationships with internal & external stakeholders
- Able to prioritize and juggle competing demands.
- Self - motivated with the ability to take initiative and be resourceful
- Well-developed problem solving and decision-making capabilities
- Able to maintain confidentiality / privacy of information
- Payroll, an asset
- Understanding HRMS, an asset
- Certifications in WHMIS, OHSA for Employees, Joint Health and Safety, first-aid, CPR, and AED, an asset

Core Competencies:

- Organized
- Patient
- Approachable, adaptable, and flexible
- Creative and innovative thinking
- Excellent people skills
- Excellent project management skills
- Positive attitude
- Ability to multitask
- Team player
- Trustworthy, ethical, integral, and professional

Pay: $40,000.00-$45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 2024-12-16



  • Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...


  • Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - Assisting in daily office duties, and managing our organization’s general administrative activities. - Coordinate Summer Camps and other events - Attending to daily task's QUALIFICATIONS AND...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada Richter LLP Full time

    **Richter Office Toronto** **Day in the life as an Administrative Assistant at Richter** As an Administrative Assistant, you will also be responsible for certain assigned administrative and operational tasks that require your high attention to detail and organizational skills. In addition, you will be the first point of contact for the firm, responsible...


  • Toronto, Canada Street Haven at the Crossroads Full time

    **Administrative Assistant - Full Time (1 Year Contract)** **Company Overview**: **Position Overview**: The Administrative Assistant will report to and provide comprehensive administrative support to both the Director of Housing and Shelter Services and the Director of Mental Health and Addiction Services. This role involves managing daily clerical tasks,...


  • Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...


  • Toronto, Canada Gadge USA Full time

    Gadge CANADA is a leading national packaging supply and supply-chain solutions company. We have been in business since 1993 and have built a strong reputation for delivering high-quality packaging solutions to our customers. Our company has a wide distribution network and offers scalable service models to meet the unique needs of our clients. We are...


  • Toronto, Canada Baycrest Full time

    Administrative Assistant Tracking Code Job Description FUTURE OPPORTUNITY with the Ontario Centres for Learning, Research & Innovation in Long-Term Care at Baycrest ADMINISTRATIVE ASSISTANTS NEEDED Temporary 6-month contact Job Summary The administrative assistant performs administrative functions that support the effective and efficient...


  • Toronto, Canada Voxig Full time

    The Administrative Assistant will provide support for various administrative tasks, including managing schedules, organizing documents, and coordinating meetings. You will be responsible for ensuring smooth office operations and providing support to different departments as needed. **Key Responsibilities**: - Manage calendars and schedules for team...


  • Toronto, Canada Jet-Mate Canada Inc. Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role combines standard administrative duties with a focus on researching customer experiences, making it an ideal opportunity for someone who excels at supporting operational tasks while also offering valuable insights into our customers'...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada Lifemark Health Group Full time

    Senior Administrative Assistant: Permanent Full Time Location: Remote The Senior Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You will...


  • Toronto, Canada TD Bank Full time

    **Work Location**: Toronto, Ontario, Canada **Hours**: 37.5 **Line of Business**: Administration **Pay Details**: $55,000 - $75,000 CAD The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. **Department Overview**: The legendary customer experience is paramount to everything we do at TD and to...


  • Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office. - Manage calendars, schedule appointments, and coordinate meetings and conferences. - Prepare and distribute correspondence, memos, and reports. - Maintain electronic and paper filing systems, ensuring proper organization and accessibility of documents. -...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada Pier 4 Ltd Full time

    **Administrative Assistant** **Opportunity** We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place...


  • Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Administrative Assistant Location: Downtown Toronto (hybrid 2 days per week on-site)Salary: $23 to $25 per hour Job Type: Contract (4-6 months to start) extension and/or possible temp-hire Our client, a regulatory body, is currently in search of an Administrative Assistant to join their team on a temporary basis. As an Administrative Assistant,...


  • Toronto, Canada Lifemark Health Group Full time

    **Administrative Assistant** **Status**:Permanent Full Time **Location**: Remote The** Administrative Assistant** is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You...