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Casual Student Services Assistant

4 months ago

Calgary, Canada Alberta University of the Arts Full time

Do you believe in the power of ideas, possibility, and in building community?

The Alberta University of the Arts (AUArts) is looking for a Casual Student Services Assistant to support the Director and Student Services team.

This is a casual position commencing as soon as possible until June 30, 2024. Hours of work will be approximately 14-35 hours per week.

Why AUArts?

Alberta University of the Arts rests on the traditional Treaty 7 Territories of the Blackfoot people and in the spirit of our collective effort to promote reconciliation, we acknowledge the traditional territories, the oral and visual practices of the Blackfoot Confederacy, which includes Siksika, Piikani and Kainai, the Tsuut’ina, the Stoney Nakoda First Nations (Bearspaw, Chiniki and Goodstoney), Metis Nation Region III, and all those who make their homes in the Treaty 7 Region of Southern Alberta.

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

The Alberta University of the Arts offers its 1,100 students studio-based programming that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. It has deep roots in Calgary’s creative community and will soon be celebrating its centennial.

The Opportunity

Competition #232411-AC-05

Reporting to the Director, Student Services and Wellness, this role will provide a wide range of administrative services to support the overall efficiency and operational effectiveness of the Student Services and Wellness portfolio. In particular, the Assistant will support the Director in assisting students with accessing accommodation and accessibility services and resources, and general office support.

Key Responsibilities
- Provides administrative project support on various Student Services initiatives, including the AUArts Early Alert System.
- Assists with maintaining departmental databases and data tracking, inclusive of student funding and requests for services.
- Assists with the creation and management of departmental files in accordance with university procedures.
- Assists students seeking accessibility services by answering general inquiries and providing information.
- Assists with accommodation requests, such as assisting with schedules and accessible equipment.
- Assists with the development, generation, and maintenance of documents and reports
- Updates the Student Services SharePoint site with appropriate events, resources, and news.

**Qualifications**:
The following qualifications have been determined to promote likelihood of
success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.
- Minimum Diploma or Certificate in a related discipline, such as office administration
- Minimum of two (2) years’ related experience in an administrative role
- Advanced skills MS Office Suite (including SharePoint, Teams, Word, Outlook, PowerPoint, and Excel)
- Experience with Student Information Systems (SIS), e.g. Banner, is an asset
- Knowledge of Accommodate software is an asset.
- Knowledge of post-secondary legislation, policies, and procedures

**Competencies**:
AUArts has established five common competencies to promote unity of vision and action in the organization:

- Healthy Spaces
- Active Inclusion
- Creative Innovation
- Collaborative Practice
- Strategic Leadership

As a member of the AUPE bargaining unit (Local 071/006), this casual position pays an hourly rate of $18.00 and dues will be collected at a rate of 1.25% per pay. As this position is casual in nature, there will be no guarantee of hours or a regular schedule.

How to Apply

Applications must be submitted as a single PDF document and include:

- Cover Letter
- Curriculum Vitae / Resume

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.