Office Assistant, School of Computing and Digital

5 months ago

Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15869**Posting Title**
- Office Assistant, School of Computing and Digital Innovation**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)**

**Building**
- Saskatoon Campus, Idylwyld Dr.**Other Building**

**Date Posted**
- 09/04/2024**Closing Date**
- 09/15/2024**JIQ #**

**Start Date**
- 09/16/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,834.5 to $2,192.69 bi-weekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Regulated 36 Hours (5/4 work pattern)
72 hours bi-weekly, as per the collective agreement**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**

**GENERAL** **ACCOUNTABILITY**
This role will provide support to both program heads as well as to the instructors within the School of Computing and Digital Innovation (CDI) in a variety of ways, including but not limited to organizing/overseeing departmental course materials, ordering/managing supplies, word processing,editing/formatting, scheduling, and collating information. In addition to helping with regular, day-to-day administrative duties supporting the program head and faculty, this position must also support the growing portfolio of online courses. This will require the administrator to communicate with current and prospective students. Additionally, this role will support the planning and execution of internal and external events. The administrator will report to the program heads the School of CDI.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**
- 1. Act as first-line response for program heads, instructors and students.
2. Respond to requests for information/issues, determine issue to be resolved and handle as necessary or provide appropriate referral.
3. Anticipate administrative requirements and handle routine matters.
4. Independently organize and prioritize multiple tasks.
5. Develop and maintain a comprehensive filing system both manual and electronic for all classroom related materials (class lists, equity student accommodation plans, timetables, exam schedules, PLAR, etc.). Ensure easy retrieval of documents and information to facilitate compilation of reports.
6. Monitor, purchase and maintain an inventory of office supplies, forms, and materials.
7. Maintain copies of purchase orders, invoices, packing slips and other supporting documents regarding transactions within the respective org codes.
8. Distribute incoming/outgoing mail for program heads and instructors.
9. Perform common office procedures: take messages, scan, print, photocopy, and provide technical and/or administrative assistance.
10. Work with Audio Visual or Facilities for equipment, office or classroom issues.
11. Assist with invigilation duties if required.
12. Assist program head(s) with coordinating exam and invigilation schedules and exam room bookings.
13. Assist the program head(s) with the planning, set up and minute taking for internal and external events (i.e., program advisory committee meetings, professional development events, student showcases, instructor orientation, etc.).
14. Develop, implement, monitor, and continually improve department wide administrative procedures, standards, and guidelines for use by program staff, in adherence with procedures and protocols identified by the program head(s).
15. Lead, administer, and monitor administrative projects and services as requested by the program heads and faculty.
16. Design, organize, and maintain access to collaborative sites on behalf of the School(s) or program(s).
17. Use the Saskatchewan Polytechnic web requisitions system to order goods and materials for the department and to pay invoices.
18. Assist faculty in the acquisition and organization of resource materials required for programs and courses to ensure they have all the equipment and administrative information necessary to deliver their courses.
19. Maintain the program(s) landing pages in Brightspace and webpages.
20. Maintain excellent relations with all relevant stakeholders, including faculty, students,program heads, and administrative staff from other programs, and a number of additional internal and external customers.
21. Create and maintain progr

  • Office Coordinator

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Office Coordinator (Clerical Assistant), School for the Arts/Administrative Support Group**: The College of Arts and Science includes 18 departments that span the natural and physical sciences, the social sciences, and the humanities; the college is also home to the School for the Arts. Several institutes, centres, and interdisciplinary programs are also...

  • Advanced Research Computing Analyst

    8 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Advanced Research Computing Analyst**: The University of Saskatchewan is a world leader in water and food security, vaccine development and infectious diseases, and human, animal, and environmental health. The Information and Communications Technology (ICT) division provides innovative and disciplined support and expertise as an integral part of ensuring...

  • Office Assistant

    7 months ago

    Saskatoon, Canada P & M - Analysis and Solutions Services Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Work setting**: - Urban area **Tasks**: - Type and proofread correspondence, forms and other documents - Receive and forward telephone or electronic enquiries - Maintain and...

  • Office Assistant

    1 week ago

    Saskatoon, Canada CENTURY LIVING GROUP OF COMPANIES LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Receive and forward telephone or electronic enquiries - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases - Process incoming and outgoing mail manually or electronically - Send and receive...

  • Development Officer, Edwards School of Business

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Development Officer, Edwards School of Business**: **Nature of Work**: The Development Officer reports to the Director of Advancement, Edwards School of Business. The Development Officer works closely with a wide range of college stakeholders, including the Dean, University Relations colleagues, other college advancement staff, the college’s donors,...

  • Administrative Assistant

    2 days ago

    Saskatoon, Canada Siemens Digital Industries Software Full time

    **What will you do?** You will provide the highest level of professional services and operational support to our Saskatoon office and global division. You're a problem-solver, highly organized, have strong communication skills and have an excellent ability to build and maintain relationships. As an experienced professional with advanced thinking, digital...

  • Medical Office Assistant

    2 months ago

    Saskatoon, Canada Opening for MOA in Saskatoon Medical Specialist office NOVEMBER 2024 Full time

    **About us** Immediate Opening for MOA in a Specialist office in Saskatoon, SK. Looking for an MOA to enhance the professional and collegial work place to ensure timely and sensitive patient care. **Responsibilities**: - Answer phone calls and respond to inquiries. - Advise patients on procedural preparations. - Schedule appointments and maintain patient...

  • Administrative Assistant

    8 hours ago

    Saskatoon, Canada Siemens Digital Industries Software Full time

    **What will you do?** You will provide the highest level of professional services and operational support to our Saskatoon office and global division. You're a problem-solver, highly organized, have strong communication skills and have an excellent ability to build and maintain relationships. As an experienced professional with advanced thinking, digital...

  • Medical Office Assistant

    3 months ago

    Saskatoon, Canada National Medical Imaging Full time

    We are seeking a dedicated and detail-oriented Medical Office Assistant to join our team. As a Medical Office Assistant, you will play a vital role in ensuring the smooth and efficient operation of our medical imaging clinic. Your responsibilities will include: Key Responsibilities: - Greeting and assisting patients with check-in and registration. -...

  • Digital and Marketing Assistant

    8 months ago

    Saskatoon, Canada CBRG Full time

    Salary: CBRG is a Global Business Management & Marketing Company that stands alongside our clients as trusted partners in the co-design and co-execution of new business directions, growth strategic planning, marketing and branding initiatives, private labeling and networking, delivering value return, risk mitigation& safe reliable performance excellence...

  • Administrative Office Assistant

    9 months ago

    Saskatoon, Canada OBASA Suites Full time

    We have a new opening for an Administrative Office Assistant. Reporting to our Financial Controller, as well as other members of the executive team. The Obasa Group is a portfolio of companies built from the ground up, starting with commercial and residential properties across North America. Through OBASA, our portfolio continues to grow, identifying...

  • Executive Assistant to Chief Financial Officer

    7 months ago

    Saskatoon, Canada OBASA Suites Full time

    MyKey Global Accommodations is seeking an energetic and results-driven Executive Assistant/Administrative Assistant person to join our corporate team in Saskatoon, Saskatchewan. Key responsibilities of Executive Assistant will include, but are not limited to: - Follow up on assigned tasks to the Finance Team and basic accounting work - Assisting the CFO...

  • Chiropractic Office Assistant

    2 months ago

    Saskatoon, Canada Central Avenue Health Centre Full time

    Work Term: Permanent - Work Language: English - Hours: 70 to 80 hours bi-weekly - Education: Secondary (high) school graduation certificate - Experience: Experience an asset - or equivalent experience - ** Work setting**: - Office of health care professional - ** Tasks**: - Assist health care professionals - Prepare and maintain equipment and supplies -...

  • Medical Office Assistant

    3 months ago

    Saskatoon, Canada Saskatoon Neuromuscular Associates Full time

    **Job Summary** **Duties**: - Greet patients and visitors in a friendly and professional manner at the front desk. - Manage appointment scheduling, confirmations, and cancellations using electronic medical records systems such as ACCURO - Assist with patient check-in and check-out processes, ensuring all necessary paperwork is completed accurately. -...

  • Clerical Assistant

    7 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Music/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen...

  • Chiropractic Office Assistant

    8 months ago

    Saskatoon, Canada Central Avenue Health Centre Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 70 to 80 hours bi-weekly - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Work setting**: - Office of health care professional **Tasks**: - Assist health care professionals - Prepare and maintain...

  • Clinical Specialist, School of Rehabilitation

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clinical Specialist, School of Rehabilitation Science**: **Primary Purpose**: The overall purpose of this position is to support the planning and delivery of a high quality Master of Physical Therapy (MPT) program. The primary dimensions associated with this position are in the areas of: 1) MPT clinical teaching and support of faculty in the development...

  • Reception/ Office Admin

    7 months ago

    Saskatoon, Canada L & L Heating and Cooling LTD Full time

    Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for ensuring the smooth operation of our office and providing administrative support to our staff. This is a vital role in maintaining efficient office procedures and ensuring excellent customer...

  • Office Assistant, Executive Education, Edwards

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Office Assistant, Executive Education, Edwards School of Business**: **Primary Purpose**: The Office Assistant will provide high-quality administrative support and operational coordination for Edwards’ Executive Education programs. The Executive Education unit within Edwards School of Business is focused on providing market-relevant non-degree...

  • Receptionist/administrative Assistant

    3 months ago

    Saskatoon, Canada Saskatoon Wellness Centre Full time

    **Overview** **Responsibilities** - Greet and assist patients in a friendly and professional manner. - Use online system to book appointments, use POS, receive payment, end of day reconciliation - filing systems for both physical and digital documents. - Support office team with clerical duties as needed, including managing appointments and maintaining...