Site Admin Assistant

2 weeks ago

Winnipeg, Canada Bayer Full time

**At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.**

**Site Admin Assistant**

The Site Administration Assistant provides administrative support in order to ensure that Manitoba Trait & Pipeline Delivery site located in Smart Park, University of Manitoba, is operating efficiently and in adherence to good financial stewardship. Supports the site’s efforts towards driving meaningful interactions with communities, environmental stewardship as well as facilitating employee engagement initiatives.

This is a full-time, permanent position located at Winnipeg’s Smart Park, University of Manitoba site.

**What you will do**:

- Manage the Accounts Payables of the sites by coordinating with accounting, finance, AP and vendors. Supports the Site Lead in controlling costs and managing the site’s budget by providing reports and actual vs planned cost analysis
- Works within the company’s systems to orchestrate purchase orders, service entries, contracts and submission of capital projects
- Coordinate R&M activities with suppliers or contractors and with the Engineering Lead or site management, ensuring work is performed according to company standards. Performs supplier audits, maintains vendor documents (contracts, insurance, workers comp, audit reports, etc.). Supports the Engineering Lead in maintaining the site’s CMR program
- Provides functional alignment for administrative functions. Provides coverage and support for the other site when needed
- Managing the inventory levels of key supplies (office, growthrooms and laboratory) based on consumption
- Champion Planet Impact & Community Engagement initiatives, specifically community outreach for the combined sites. Submit and maintain the site’s environmental records
- Supports the Site leadership team in organizing and rolling out employee events, activities and communication to increase morale and engagement. Coordinates meeting schedules, room reservation and calendar management
- Maintains the SharePoint sites for both facilities
- Coordinate with the landlord on the upkeep requirements of the facility, and common areas
- Coordinates with global security in maintaining the site’s security systems, including access cards, audits, inspections and maintenance activities
- Manage and coordinate the maintenance of company vehicles and ensure compliance with vehicle safety program. Maintain the fleet management policy
- Tracks all site’s assets, including asset tagging, transfers and/or retirement requests
- Coordinates orientations and facility tours. Prepares the needed materials, schedules, personnel, and supplies for the event
- Facilitates onboarding for new employees

**Who are you**:

- A completed post-secondary education in business administration, finance or human resources is preferred. A suitable combination of certifications/trainings and experience in office administration may be considered in lieu of education
- Proven administrative experience in a large business/organization/multi-site operation
- Strong working knowledge of financial/accounting/accounts payable software (e.g. SAP, Source-to-Pay systems, LEPSI, etc.)
- Experience working with contractors and suppliers (supplier contract negotiation skills are preferred)
- Experience in employee relations and facilitating engagement programs is considered an asset
- Strong English written/verbal communication skills and ability to communicate between cross functional teams
- Exceptional organizational skills and ability to prioritize daily tasks
- Accuracy and attention to detail
- Computer savvy, comfortable learning new systems quickly
- Must be a self-starter, able to work independently and in a team
- Experience in agriculture, R&D operations, or related field is preferred but not required

This position requires full vaccination against COVID-19.

**What we offer**:

- Competitive compensation and rewards package
- Collaborative, diverse and inclusive culture
- Career development and global opportunities
- Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings

Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees’ differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities t

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