Fpa Event Coordinator

2 weeks ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
The FPA Event Coordinator reports to the Manager, Administration and Operations (A&O),
and is responsible for all event planning activities emanating from the Faculty of Public Affairs
(FPA). In addition, the FPA Event Coordinator will coordinate the FPA Ambassador Volunteer
Program, maintain an inventory of FPA-branded promotional material and recognition/gift
items, and perform other duties as required by the Dean of the Faculty of Public Affairs or the
Managers of the Faculty of Public Affairs. The FPA Event Coordinator position will require limited travel within the Ottawa area and, due to the nature of the event schedules, will require some evening and weekend hours to be scheduled in advance.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Proven ability to develop event concepts which align with organizational objectives and

strategies.
- In-depth experience and knowledge about event development, planning, coordination with

general knowledge of industry standards and practices in event planning.
- Strong problem-solving skills and creative thinking for events.
- Innovative with a drive to think “outside the box” and with demonstrated experience

implementing improvement year over year.
- Demonstrated digital event experience using Zoom and Microsoft Teams, including hybrid

event formats.
- Superior ability to multi-task, with excellent organizational and planning skills and the

ability to prioritize in a fast-paced environment.
- Ability to work well under pressure, while maintaining excellent attention to detail.
- Excellent interpersonal skills; works well with individuals at all levels within an

organization.
- Excellent communication skills, both written and verbal; includes strong writing, editing

and proofreading skills and the ability to be compelling/convincing in discussions.
- In-depth experience in creating and maintaining webpages, social media platforms and
- Superior computer skills including expertise in the use of MS Excel, MS Word, Wordpress

and MS PowerPoint; software database systems, such as Banner; e-procurement systems,
such as eShop and expense and travel management software, such as Concur.
- Demonstrated experience using project management tools.
- Strong professionalism, tact and diplomacy; able to remain calm and with a professional

demeanor under pressure.
- Strong customer service ethic and high expectation for quality.
- Self-motivated, with the ability to exercise judgement and ability to work successfully both

independently and within a team environment.
- Understands financials concepts, maintains financial records and tracks expenses to budget.
- Experience in a university environment is an asset. Some experience with student outreach

is highly desirable.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Completion of a university undergraduate degree. Graduation from a 1-year college program in events management is considered an asset. The equivalent combination of education and experience will be considered as equivalencies
- Five years of administrative experience, including three years of professional events and project planning experience working in a complex, dynamic and fast-paced environment

**HR Note**:

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