Administrative Support 07

2 weeks ago

Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

**Position Details**:
**Posting #**: 27199
**Department**:Cleghorn Program - Hamilton
**Employee Type**:Casual, Part Time
**If Temporary, Number of Weeks**:
**Union**:CUPE
**Openings Remaining**:1

**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: West 5th Campus (Hamilton Mountain)

**Application Dates**:
**Opening Date**: 27/02/24
**Closing Date**: 05/03/24 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
***:
This position provides clerical and reception support to the registration, scheduling and operational functions of the Cleghorn Early Intervention Clinic.

**QUALIFICATIONS**:

- Grade 12 diploma or equivalent, and a minimum of a one-year college business/administrative certificate required
- Minimum of one year experience working in a mental health setting, preferably in an outpatient setting
- Medical terminology certificate
- Basic skill level in MS Word, Excel, and PowerPoint required
- Basic skill level spelling required
- Basic skill level typing required
- Clerical testing may be required as part of the selection process
- Proven proficiency with internal systems (ie. Dovetale) required
- Maintain excellent interpersonal relationships while handling multiple tasks
- Experience working with youth and families from diverse backgrounds prefered
- Excellent organizational and problem-solving skills required
- Ability for self-initiative and independence of action required.
- Excellent work performance and attendance record is essential.

**RESPONSIBILITIES**:
Some responsibilities include:
- Handles telephone calls and unscheduled visits, ensuring appropriate action according to the nature of the situation, initiating referrals and relaying messages as required
- Registers clients and schedules client appointments, confirming, canceling and rescheduling appointments as needed
- Assisting with the management of health records
- Provides administrative support by typing routine correspondence, distributing mail, faxing, photocopying, and administrative filing
- Tracks petty cash for the office
- Ensures orderliness of waiting area and clinical charting/supply room
- Assists in development of new administrative procedures in clinic as required
- Prepares inpatient admission packages
- Data entry as required
- All other duties as assigned

**WAGE RATE**:
Hourly: $26.11.....$27.24......$28.38
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.**

**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

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