Digital Document Management System Administrator

2 weeks ago


Nisku, Canada Java Holdings Full time

Reporting to the Java Director Systems, the Digital Document Management System Administrator is a technical role responsible for the ongoing development and maintenance of enterprise-wide records management and document control systems which support both Corporate and Construction Project activities throughout the Java Group of Companies.

**KEY (CORE) DUTIES AND RESPONSIBILITIES**

**System Administration**
- Configure and standardize information meta data profiles - objects, classes, properties, value lists across multiple corporate and project vaults
- Develop, implement and maintain system workflow automations
- Create custom reports using MS SQL
- Implement and manage system user accounts, access, and permissions
- Identify and report deficiencies and/or problems with Records Management /Document Control system
- System testing and performance monitoring, support and troubleshooting
- Creation and maintenance of system documentation
- Interfacing with Java Group and Vendor IT teams to facilitate solutions to problems and opportunities
- Contribute to and maintain system standards

**Systems Integration**
- Work with various business functional units and projects to integrate varied systems and workflows to support business objectives
- Interface the records management document control system with internal business systems contributing to the automated creation, capture and publishing of corporate and project documents and records
- Synchronize /replicate records management data across multiple databases throughout the Java Group
- Coordinate and contribute to the development and implementation of custom VBScript scripting solutions

**System Support**
- Assist Java Group team members with answers to records management and document control system related questions, and resolve service issues in a timely and professional manner
- Work with Java Group IT staff to monitor the size of document control system databases and address any required database maintenance or changes
- Provide front-line system user support
- Research and recommend innovative, and where possible automated approaches for system administration tasks

**KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES)**
- Ability to conceptualize and communicate complex concepts to a variety of departmental, project and management stakeholders
- Attention to detail, ability to focus and concentrate for long durations is critical
- Solutions oriented, independent problem solver
- Excellent analytic, organizational and communication skills; written and spoken English
- Excellent interpersonal and team participation skills.
- Demonstrate sound work ethic; ability to multitask, and meet tight deadlines without losing sight of priorities

**EDUCATION AND EXPERIENCE**
- University Degree preferably in Information Technology, Systems Administration, or Information /data modelling
- Minimum 5 years’ experience in administrating large scale corporate software systems
- Familiar with MS SQL, VB Scripting and MS Excel Macro scripting
- Strong understanding of Digital Document Control and Records Management Systems
- Experience with the M-Files Digital Document Management Systems is highly desirable

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday

Application question(s):

- Are you legally entitled to work in Canada?
- What are your salary expectations?

Work Location: In person


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