Office Administrator

7 months ago

Halifax, Canada Daifuku Co Full time

As the Office Administrator, you will play a vital role in ensuring the smooth operation of our office resulting in our overall success. You will provide in-house administrative support to the owner as well as assisting field personnel.

Primary Responsibilities
- Oversee and manage all administrative and clerical tasks in the office.
- Assist in the hiring process - composing and placement of employment ads, preliminary interviews, provide, and process new hire paperwork and onboarding. Management of company benefits.
- Organize and maintain office files and records.
- Keep company licenses current - Contractor’s License, Bond, General Liability Insurance, Vehicle Insurance, crew, etc.
- Company Apparel. Order and distribute to employees with semi-annual apparel.
- Use of QuickBooks Online accounting software and tools effectively.
- Assist with AR/AP responsibilities - such as payroll, Simple IRA deposits, invoicing, bank deposits, vendor price changes, preparation of estimates, proposals and billing as needed.
- Work with the company CPA and Bookkeeper when necessary.
- Assist with year-end tax preparation for CPA.
- Increase productivity levels by identifying inefficiencies and streamlining processes in the office and field.
- Serve as the company Notary.
- Other related duties.

**Qualifications**:
Minimum of an AA in Business Administration preferred.

Minimum of three years of administrative work experience.

Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Knowledge of payroll systems and processes. QuickBooks On-line experience a plus.

Daifuku offers an excellent compensation package including great benefits such as excellent medical, vision, and dental insurance, paid vacation time, paid sick time, and paid holidays, Flexible Spending Programs, and more.

Excellent written and verbal communication skills.

Ability to multi-task, organize, and prioritize work.

Display a positive outlook for researching and implementing innovative technology.

Demonstrate a friendly demeanor.

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