Administrative Assistant
3 months ago
Are you looking for a role that will challenge you?
Would you like to make a difference in the Environment?
If you answered yes, our Whiteshell Laboratories (WL) site located near **Pinawa, Manitoba** is looking for an **Administrative Assistant for the Health and Safety Services (HSS) Branch - onsite.** The administrative assistant performs and manages a variety of sensitive and demanding administrative support duties to maintain an effective and efficient office operation providing support to the Health and Safety Manager by interfacing effectively on branch business with other company departments and outside agencies. Does this pique your interest? If you answered yes, then this may be the job for you
**What will you be doing?**
- Performing and managing a variety of sensitive and demanding administrative support duties to maintain an effective and efficient office operation.
- Preparing and organizing a variety of health and safety related material with mínimal instruction and guidance.
- Providing administrative information and assistance to meet business objectives.
- Preparing and formatting documents, reports and spreadsheets as required and obtaining reviews and signatures as needed.
- Assisting branch Manager to organize time and arranging/maintaining schedule of meetings, managing MS Outlook calendar, arranging travel, scheduling appointments and meetings, and assisting in the preparation of presentation requirements.
- Providing support to the managers for all meetings, minutes and documents requested.
- Assisting with office supply, instrument, and clothing ordering for all HSS employees.
- Assisting with expense reports when requested and follows them up for HSS staff members.
- Communicating all training requirements to the branch and ensuring all mandatory training is complete and up to date for HSS staff.
- Works alongside Talent Acquisition Advisor to create and maintain all hiring folders, booking interviews, and conducting reference checks upon request and assists with onboarding of new employees within HSS.
- Being a sponsor to escort visitors on site.
- Maintaining confidentiality in all matters.
- Other duties as assigned by manager.
**What we are looking for**:
- Specific skills in Word, Excel, PowerPoint, Outlook, and Internet Explorer.
- Excellent typing skills, familiarity with use of office equipment and data filing practices required.
- Ability to learn and adapt to software changes and other technical changes.
- Good interpersonal skills, as well as efficient and effective communication and organizational skills.
- Ability to maintain and update databases, track, and gather data, and compile reports.
- Strong initiative, drive to succeed, positive attitude and attention to detail.
- Ability to complete all required CNL specific training as identified and scheduled by the Branch Manager.
- Must display a “safety first” attitude.
- Ability to provide initiative and judgment to appropriately organize and maintain flow of work and accuracy of records.
- Time management, organizational and prioritization skills.
- Ability to adapt to a changing environment.
- Able to be flexible with scheduling.
**Experience**
- Two (2) to four (4) years’ relevant experience in an administrative role with a basic knowledge of health and safety regulations.
**Education**
- Secondary school graduation diploma, plus post secondary training in Office Administration or another similar program.
- Health and safety training considered an asset.
**Security Eligibility Requirement**
- Reliability status which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
**Working Conditions**
- Continuous office environment.
- May be required to perform overtime.
**Why CNL?**
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
- Compressed work week You get to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.
- We offer a complete total rewards package:
- paid time off (vacation, sick, floater & personal days);
- benefits effective day one, that’s right no waiting period;
- tuition support;
- and a pension
**Do Our Priorities Resonate with You?**
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of
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