Receptionist
3 months ago
**JOB SUMMARY**:
Reporting to the Executive Director, Human Resources, the Receptionist is responsible for handling front office reception and related duties, in addition to providing administrative support to other PDG staff, when required. The Receptionist will provide organization-wide support.
**JOB RESPONSIBILITIES**:
As the Receptionist, you will be responsible for the following duties:
- Welcome visitors, determines nature of business, announces visitors to appropriate staff and ensures reception area is maintained and kept tidy.
- Screen and direct calls, respond to queries regarding PDG and subsidiaries, take and relay messages as required.
- Sort and distribute incoming mail and handle courier pick up and deliveries.
- Ensure the kitchen is adequately stocked with necessary supplies and provisions.
- Orders food and may lay-out for meetings and cleans up post meetings.
- Manage inventory and procurement of office supplies.
- Maintain a record of company-owned electronics such as laptops, phones, and other necessary items.
- Monitor social media accounts for Petroglyph Development Group
- Coordinate maintenance and repairs for office facilities, equipment, and infrastructure. Liaise with external vendors and service providers.
- Support day-to-day administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.
- Oversee the organization and filing of digital records and physical documents, ensuring accuracy, accessibility, and compliance with record-keeping standards.
- Ensure that office and meeting rooms and other areas are maintained in a clean and organized manner.
- May assist with members and clients picking up forms and other paperwork.
- Support all events by coordinating with the setup, teardown, and cleanup activities.
- Provide administrative support to Subsidiary Managers, as directed by the supervisor.
- Perform other tasks and duties as assigned.
**JOB REQUIREMENTS**
**Education**:
- Minimum Grade 12 completion.
- Post-secondary education in Administration or related field an asset.
**Experience**:
- Minimum of 1 year of experience in an administrative role is preferred.
- Experience working with First Nation organizations an asset.
**Knowledge, Skills & Abilities**:
- Strong PC skills in Word, Excel, Power Point, Canva, MS Outlook are preferred.
- Ability to exercise good judgment, show initiative and be proactive.
- Strong customer service skills.
- Excellent interpersonal, written, and oral communication skills.
- High standards of ethics and confidentiality to handle sensitive information.
- Strong organizational skills with proven ability to effectively prioritize workflow and strong attention to detail.
**Physical Demands**
- Must be able to sit for long periods and work on a computer for 7.5 hours a day.
- May be required to lift and carry up to 15 kg.
Petroglyph Development Group offers a competitive compensation package based on experience.
**Deadline Date: September 5, 2024**
**Job Types**: Full-time, Part-time, Permanent
Pay: $18.00-$23.00 per hour
Expected hours: 30 - 37.50 per week
**Benefits**:
- Flexible schedule
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Nanaimo, BC V9R 4Z4: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you legally able to work in Canada?
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 1 year (preferred)
Work Location: In person
Application deadline: 2024-09-05
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