Administrative Assistant

2 weeks ago

Toronto, Canada HDR Full time

**About Us**

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

**Primary Responsibilities**

In the role of Administrative Assistant, we'll count on you to:

- Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using MSWord
- Proofread and edit documents for grammar, spelling, punctuation, and format
- Complete word processing as needed, including formatting letters, memos, reports, and labels
- Create and maintain digital filing system
- Coordinate and manage meeting facilities and arrangements
- Provide backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, sending couriers, and distributing incoming mail
- Support production of reports and drawings
- Perform other duties as needed

**Qualifications**

**Required Qualifications**
- 2+ years of administrative experience in an office environment
- Proficiency with Microsoft Office Suite, specifically Word and Outlook
- Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
- Self-motivated, well-organized and detail-oriented
- Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
- A can-do positive attitude and commitment to being an active participant of our employee-owned culture is a must
- Ability to handle confidential information
- Proficient in AODA formatting preferred
- Associate degree preferred
- Requires to be in the office

**Preferred Qualifications**
- Proficiency in Cisco Webex and MSTeams
- Current Joint Health & Safety certificate
- Current First Aid / CPR certificate

**Why HDR**

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

**Benefits**:

- Paid time off
- Tuition reimbursement

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

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