Administration, Team Lead

6 months ago


Acheson, Canada SMS Equipment Inc. Full time

At **SMS Equipment**, our **Administration Team Lead **proactively liaises with branch personnel, customers, suppliers, and head office personnel to ensure the branch’s accounting and administration systems are maintained accurately and efficiently. The **Administration Team Lead **coordinate service administration functions for branches, work distribution, mentorship, and review of team members, and ensuring branch personnel adhere to all company policies and procedures. This position is based in **Acheson, AB.**

This role offers a **hybrid **work arrangement.

**Responsibilities include but are not limited to**:

- Monitor information flow in the branch to ensure the timely handling of information.
- Provide leadership to a team of 7 direct reports who work within the 5 remote mining branches.
- Monitor the quality of work performed by support staff.
- Responsible for staff performance evaluations
- Provide guidance to team members on issues and escalates issues to the Supervisor as required.
- Ensure that employees receive appropriate training and ongoing instruction to systems and processes.
- Travel as required, to remote branches to provide in-person support and training to Service Assistants.
- Continuous improvement of work procedures and processes including the continuous improvement and implementation of JSOX procedures and compliance.
- Generate and assist in monitoring current WIP reports for the remote mining branches.
- Review completed work orders.
- Review completed customer specific invoicing and Ariba upload requirements.
- Review daily reconciliation of payroll and follow up on required pay corrections.
- Ensure all employees within Mining Operations Support activities are conducted in compliance with health, safety and environmental standards, SMS policy and procedure, and any applicable legislation.

**Qualifications**:

- Minimum of 5 years experience in administration.
- Solid analytical skills with the ability to be efficient and detail oriented.
- Excellent computer skills with Microsoft Office Suite (Word, Excel, Outlook) coupled with internal SMS software.
- Excellent communication skills with the ability to provide and exchange information with internal and external contacts.
- Excellent time management and work prioritization skills, with the ability to act flexibly as demands consistently change.

As part of our recruitment process you may be required to complete the following:

- Reference Check
- Assessments

SMS Equipment offers rewarding **careers** in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include **competitive wages, comprehensive group benefits plan, and RRSP matching.


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