See more Collapse

Administrative Agent

2 months ago

Richmond Hill, Canada YMCA of Greater Toronto Full time

Salary Rate: $36,500 - Check out the YMCA’s total compensation package

Location: Richmond Hill Employment & Community Services

Work Hours: 37.5 hours per week

Employment Type: Contract Full Time Salaried (Until March 31, 2024)

Number of Vacancies: 1

Anticipated Start Date: July 18, 2023

Deadline to Apply: July 4, 2023

**Be the Spark** Join our dynamic Employment & Community Team, where every day is different, and you will always be engaged with meaningful work

The Administrative Agent provides a combination of reception, clerical and delivery support to our employment programs.

**In this role, you will**:

- Engage in extensive data entry into Ministry database and YMCA database. Checking for accuracy and data integrity
- Manage inbound telephone inquiries and walk-in traffic
- Provide information and referral services to meet customer needs, handles inquiries regarding the YMCA and local community programs and services
- Provide outbound telephone services such as liaising with employers and participants, gathering information and tracking outcomes; maximizing the service opportunities of every call
- Maintain complete files and data management system
- Maintain accurate activity records and participant information and compiles regular statistical reports for the Program, Association and Funders
- Assist with administrative procedures such as mailing, filing, month end JV’s and typing correspondence as required
- Bank deposits and petty cash reconciliation
- Represent and communicates the YMCA of Greater Toronto's philosophy to the community and families.
- Perform other related duties as required

**What you need to succeed**:

- Commitment to the YMCA’s Mission, Vision and Values
- Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

**You bring**:

- Completion of a Community College Diploma preferred coupled with a minimum of two years related experience
- Must have advanced computer skills with Microsoft Office; Word, Excel, Power Point; Outlook
- Organized and detail-oriented/Familiar with professional office systems and procedures
- Motivated, positive individual who enjoys the challenge of a fast paced environment
- Excellent communication and customer service skills
- Oral and written communication skills in both English and French is an asset
- Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, staff and volunteers; excellent written communication skills
- Flexibility regarding assigned schedules, including evenings and weekends
- Access to a motor vehicle an asset, as there is some travel between sites
- Ability to work in an efficient manner independently and as part of a team
- Commitment to diversity, equity, inclusion and building a sense of belonging

**Why work for the YMCA?**

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020-2025 strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

If you are hired, prior to your start date and as a condition of your employment, you will be required to provide proof that you are fully vaccinated against COVID-19 or have a valid medical or other Human Rights Code-related exemption.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.

We have other current jobs related to this field that you can find below

  • Administrative Agent

    2 months ago

    Richmond Hill, Canada YMCA of Greater Toronto Full time

    Salary Rate: $36,500 - Check out the YMCA’s total compensation package! Location: Richmond Hill Employment Work Hours: 37.5 hours per week Employment Type: Contract Full Time Salaried Number of Vacancies: 1 Anticipated Start Date: June 1, 2024 Deadline to Apply: May 15, 2024 at 5:00pm **Be the Spark!** Join our dynamic Employment & Community Team,...

  • Administrative Assistant/receptionist

    2 months ago

    Richmond Hill, Canada ReMax Partners Realty Inc., Brokerage Full time

    **About us** Remax Partners Realty is a company in REAL ESTATE in Richmond Hill, ON L4B 3Z4. We are fast-paced and collaborative. Our work environment includes: - Safe work environment - Growth opportunities - Casual work attire **Job Summary** Monday - Friday: 10am-6:00pm, Occasional daytime shifts (Monday - Friday: 11:00-7:00pm) as needed. Position...

  • Administrative Assistant/receptionist

    2 weeks ago

    Richmond Hill, Canada ReMax Partners Realty Inc., Brokerage Full time

    **About us** Remax Partners Realty is a company in REAL ESTATE in Richmond Hill, ON L4B 3Z4. We are fast-paced and collaborative. Our work environment includes: - Safe work environment - Growth opportunities - Casual work attire **Job Summary** Monday - Friday: 10am-6:00pm, Occasional daytime shifts (Sat or Sun 12-4pm) as needed. Position Description:...

  • Administrative Assistant/receptionist

    1 week ago

    Richmond Hill, Canada ReMax Partners Realty Inc., Brokerage Full time

    **About us** Remax Partners Realty is a company in REAL ESTATE in Richmond Hill, ON L4B 3Z4. We are fast-paced and collaborative. Our work environment includes: - Safe work environment - Growth opportunities - Casual work attire **Job Summary** Monday - Friday: 10am-6:00pm, Occasional daytime shifts (Monday - Friday: 11:00-7:00pm) as needed. Position...

  • Administrative Assistant/receptionist

    20 hours ago

    Richmond Hill, Canada ReMax Partners Realty Inc., Brokerage Full time

    **About us** Remax Partners Realty is a company in REAL ESTATE in Richmond Hill, ON L4B 3Z4. We are fast-paced and collaborative. Our work environment includes: - Safe work environment - Growth opportunities - Casual work attire **Job Summary** Monday - Friday: 10am-6:00pm, Occasional daytime shifts (Monday - Friday: 11:00-7:00pm) as needed. Position...

  • Real Estate Sales Agent

    5 days ago

    Richmond Hill, Canada Keller Williams Empowered Realty Full time

    Are you a self-starter with the desire to make a better income? Do you love helping others and thrive on making their home vision a reality? If you answered yes to these questions, then we've got a career opportunity for you! Our team is growing and we need Sales Agents to help us handle our abundant amount of leads! We not only provide lots of leads but...

  • Real Estate Agent

    3 days ago

    Richmond Hill, Ontario, Canada HomeLifeCimerman Real Estate Ltd., Brokerage Full time

    Join HomeLife - Canada's largest solely-owned real estate franchiseWe are now hiring full-time and part-time Real Estate Sales Representatives, Brokers, and Team Leaders. To apply, you must be a member of TRREB and licensed by RECO or have recently completed the Real Estate Salesperson Program at Humber College.About HomeLife:Independently owned and operated...

  • Administrative Assistant/receptionist

    3 days ago

    Richmond Hill, Ontario, Canada ReMax Partners Realty Inc., Brokerage Full time

    About usRemax Partners Realty is a company in REAL ESTATE in Richmond Hill, ON L4B 3Z4. We are fast-paced and collaborative.Our work environment includes: Safe work environment Growth opportunities Casual work attireJob SummaryMonday - Friday: 10am-6:00pm, Occasional daytime shifts (Monday - Friday: 11:00-7:00pm) as needed.Position Description: The Agent...

  • Real Estate Sales Agent

    3 days ago

    Richmond Hill, Ontario, Canada Keller Williams Empowered Realty Full time

    Are you a self-starter with the desire to make a better income?Do you love helping others and thrive on making their home vision a reality?If you answered yes to these questions, then we've got a career opportunity for you Our team is growing and we need Sales Agents to help us handle our abundant amount of leadsWe not only provide lots of leads but proven...

  • Receptionist/administrative Assistant

    5 days ago

    Richmond Hill, Canada HC Realty Group Inc.Brokerage Full time

    **About us** HC Realty Group Inc. is a small business in Richmond Hill, ON. We are engaging and nimble. Our work environment includes: - International workforce - Relaxed atmosphere Our organization is in search of energetic Front Desk Administrator(s) to work with us on a permanent full-time basis on the weekdays. **Tasks & responsibilities includes,...

  • Project Controls Manager

    6 days ago

    Richmond, Canada Soletanche Bachy Canada Inc. Full time

    With over 180 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise and can complete any size of foundation project. Our employees...

  • Front Desk Administrator

    6 days ago

    Richmond Hill, Canada Power 7 Realty Full time

    We are a real estate service company located in Richmond Hill (Leslie and 16th Ave) that mainly focus in buying and selling resale homes in greater Toronto area. We are looking for individuals that are energetic and well organized to manage the front desk and also some office administrative task. Must be fluent in spoken and written English. Cantonese or...

  • Real Estate Administrative Assistant

    2 months ago

    Richmond Hill, Canada REMAX Excel Realty Full time

    Looking for a fun, energetic place to work? We are a team working with RE/MAX Excel brokerage located in Richmond Hill that is looking for a Real Estate Administrative Assistant who can join our team. This is a full-time position that requires you to come to the office. There will be many opportunities to elevate your career here with leadership...

  • Real Estate Accounting

    3 days ago

    Richmond Hill, Canada Central Commercial Realty] Full time

    Job Description:Job Description Company: Central Commercial Realty Location: 30 Fulton Way, Unit 8, Richmond Hill, Ontario Hiring: ASAP Central Commercial Realty is seeking a versatile and dedicated individual to fill the role of Real Estate Deal Administrator. This position encompasses four key responsibilities: Listing Management, Transaction...

  • Office Administrator

    2 days ago

    Richmond Hill, Canada HOMELIFE FRONTIER REALTY INC., BROKERAGE Full time

    Job description Company Description HomeLife Frontier Realty Inc., Brokerage located in Richmond Hill/Thornhill, ON, is a company that committed to providing a superior real estate experience for our clients. Our core values center around professionalism, customer-centricity, agility, and unwavering dedication to our clients' interests. We pride ourselves...

  • Operations Agent

    2 weeks ago

    Richmond, Canada GAT Airline Ground Support Full time

    Operations Agent / Administrative Assistant 3211 Grant McConachie Wy, Richmond, BC V7B 0A4, Canada Req #1553 Thursday, June 6, 2024 Summary: This position is responsible for ensuring our flights operate on time and according to plan. From confirming the aircraft’s weight and balance is accurately calculated to coordinating ramp and maintenance...

  • Real Estate Office Administrator

    3 weeks ago

    Richmond Hill, Canada Keller Williams Empowered Realty Full time

    Must work from the office. Flexible hours including weekdays, evenings, and weekends. **Compensation**: $45,000 - $55,000 annually DOE **Responsibilities**: - Monitor deadlines and provide notices to appropriate parties when necessary - Assist the real estate team in facilitating local events to foster connection to people in the neighborhood - Produce...

  • Real Estate Office Administrator

    1 week ago

    Richmond Hill, Canada Keller Williams Empowered Realty Full time

    Hours are Mon-Fri, 8:45 am to 5:00 pm. **Compensation**: $45,000 - $55,000 annually DOE **Responsibilities**: - Monitor deadlines and provide notices to appropriate parties when necessary - Assist the real estate team in facilitating local events to foster connection to people in the neighborhood - Produce all marketing materials including brochures,...

  • Front Desk Administrator

    3 weeks ago

    Richmond Hill, Canada PENTACORE DEVELOPMENT LTD. Full time

    Front Desk Agent **Duties**: - Greet and welcome guests in a friendly and professional manner - Answer phone calls and respond to inquiries - Check-in and check-out guests, ensuring accuracy of information - Handle reservations and manage room availability - Transcribe and distribute messages accurately - Assist with order entry and inventory management -...

  • Member Services Administrator

    2 weeks ago

    Richmond Hill, Canada Precision Property Management Full time

    **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property Administrator plays a vital role in the day-today management of a housing community including providing kind and courteous services to residents, dealing with...