Program Assistant Ii

6 months ago

Maple Ridge, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- Provides a high level of administrative assistance to Training Group, the College’s contract training department, which provides customized training, services and employment solutions for individuals, businesses, industry and government. Provides exceptional client-centred service on a consistent basis to all stakeholder groups.**Responsibilities**

**1. Provides administrative and logístical support to the Training Group (TG) department, program employees, and Community and Contract Services Programmers (**CCSP**), with the set-up and maintenance of a diverse portfolio of contract-based government funded programs.**
- a. Communicates, coordinates and assists** **program staff (e.g.: Faculty/CCSP’s, Coordinators, Job Developers, Career Coaches, and Facilitators) with issues related to course and program implementation needs, course dates, registration and requirements, and financial supports**;**
- b. Ensures that the required on and off-site site services and materials in support of courses are provided, including room bookings, equipment, materials, food services, and third-party training (e.g.: St John Ambulance First Aid and WHMIS);
c. Establishes and maintains routine course and program systems, including such items as online satisfaction surveys, attendance reporting, certificates and mailing lists;
d. Completes and submits forms for course set-up, course and instructor changes, client registration and submits Banner grading forms to Enrolment Services (CE Reg);
f. Provides assistance to Facilitators in supporting clients with familiarization of Blackboard during course start-ups;
g. Reviews, revises, updates, enters and produces documents such as student records, instructor records, class lists, waiting lists, mailing lists and client recognition of participation certificates;
h. Ensures promotional material and packages are available and distributed to program team and community members;
i. Coordinates regular team meetings, including agenda preparation and logistics. Records and distributes minutes of program team meetings, and ensures all action items are identified and addressed.
- **2. Consistently works with various in-house and government databases to input and maintain accurate client information, and ensures that Training Group program/contract requirements and processes are adhered to for audit purposes and maintenance of Training Group’s **ISO** 9001:2015 certification.**
- a. Updates new and existing client data including ranging from basic participant and demographic information to information about language and skills assessments, education, labour market status, client outcomes and more in the TG’s Client Management System (CMS);
b. Inputs detailed client data into ministry/funder (Ministry of Advanced Education, Ministry of Social Development and Poverty Reduction, Municipal Affairs, IRCC, and ESDC) provided databases and portals;
c. Maintains and adheres to the College’s Records and Information Management (RIM) file structure, and Training Group’s file saving practices and use of SharePoint;
d. Supports and promotes program compliance to the requirements of Training Group’s Quality Management System (ISO 9001:2015) by defining processes, procedures, regulatory requirements and ensuring that Training Group program documentation adheres to these requirements as defined in all of those areas;
e. Participates in internal and external ISO audits, assists with root cause analysis and corrective action of non-conformities;
f. Creates and maintains step-by-step Program Assistant procedures, as well as creates, edits, formats and contributes to a variety of correspondence such as Program Guides and more;
g. Maintains client confidentiality and privacy at all times.
- **3. Provides ongoing assistance to Training Group (TG) clients from a wide range of backgrounds and vulnerable populations such as youth, older workers, persons with disabilities, survivors of violence, immigrants, Indigenous peoples, and residents in remote regions of BC, etc.**
- b. Maintains an in-depth knowledge of assigned programs and a general knowledge of all TG programs, and college services;
e. Tracks and reconciles program financial supports to clients such as reimbursements, wage subsidy and incentives;
f. Manages project inventory, tracks distribution and receipt of bus tickets and gift cards to clients;
g. Tracks and resolves or refers various client issues such as financial supports;
h. Troubleshoots client issues as they arise

  • Medical Laboratory Assistant II

    4 weeks ago

    Tumbler Ridge, Canada Northern Health Authority Full time

    Medical Laboratory Assistant IIJob SummaryWe are seeking a highly motivated and detail-oriented Medical Laboratory Assistant II to join our team at Northern Health Authority. As a Laboratory Assistant, you will play a critical role in the collection, preparation, and testing of specimens, as well as performing related clerical and laboratory support...

  • Program Assistant

    6 months ago

    Maple Ridge, Canada Maple Ridge Pitt Meadows Community Services Full time

    Reporting to the Program Supervisor, the Program Assistant is responsible for the provision of service to care providers and parents/children through the CCRR program. ACCOUNTABILITIES Recruitment, assessment and ongoing support of caregivers and provision of information and referrals to parents. Providing support to the program’s member care...

  • Dental Assistant

    5 months ago

    Maple Ridge, Canada New Era Dentist Full time

    Our state-of-the-art clinic in Maple Ridge, is actively seeking a skilled and enthusiastic Certified Dental Assistant to join our dynamic team. As a CDA at our practice, you will play a crucial role in assisting our dental professionals and ensuring the highest level of patient care. Join us in providing exceptional dental services to our growing...

  • Medical Laboratory Assistant II Specialist

    3 weeks ago

    Tumbler Ridge, Canada Northern Health Authority Full time

    Job SummaryAs a Laboratory Assistant II at Northern Health, you will play a vital role in providing high-quality patient care by performing specimen collection, preparation, and testing. You will work under the supervision of the Chief Technologist or designate, utilizing your excellent communication skills to explain test procedures to...

  • Ccrr Program Assistant

    6 months ago

    Maple Ridge, Canada Maple Ridge Pitt Meadows Community Services Full time

    Reporting to the Program Supervisor, the Program Assistant is responsible for the provision of service to care providers and parents/children through the CCRR program. **ACCOUNTABILITIES** - Recruitment, assessment and ongoing support of caregivers and provision of information and referrals to parents; - Providing support to the program’s member care...

  • Lead Instructor

    7 days ago

    Maple Ridge, Canada Justice Institute of British Columbia Full time

    **Regular / Term**:Regular Full-Time** **Position Summary**: The Justice Institute of British Columbia (JIBC) is seeking a Lead Instructor for their Firefighter Programs within the Fire & Safety Division. This role involves overseeing the daily classroom instruction and practical training for the Fire Fighting Technologies Certificate (FFTC), various...

  • Certified Dental Assistant

    6 months ago

    Maple Ridge, Canada 123Dentist Full time

    The team at **Maple Place Dental **located in** Maple Ridge, BC** is looking for a passionate, hard-working **Certified Dental Assistant **on a full-time basis. The ideal CDA for our practice values playing their part for the team, to equip the Dentist through providing outstanding treatment assistance and preparing the treatment room and dental...

  • Program Manager

    5 days ago

    Maple Ridge, Canada Coast Mental Health Full time

    Status: Permanent, Full-time Salary Range: $75,000 to $85,000 Location: Garibaldi Ridge, Maple Ridge, BC The Position The Program Manager will be responsible for the safe and efficient operation and management of the housing project site in accordance with the BC Housing Guidelines, Fraser Health Authority and the policies of Coast Mental Health....

  • Program Coordinator

    2 months ago

    Maple Ridge, Canada Coast Mental Health Full time

    **Status: Temporary, Full-time** **Range: $33.99 to $35.58** **Location: Alouette Heights, Maple Ridge, BC** **Schedule**:Monday and Friday - 11am to 7pm; Tuesday, Wednesday, and Thursday - 7am to 3pm** **Job Summary** The Program Coordinator is responsible for assisting in the day to day operations and maintenance of the program, by developing,...

  • Program Manager

    4 weeks ago

    Maple Ridge, British Columbia, Canada Coast Mental Health Full time

    The PositionThe Senior Housing Program Lead will be responsible for the safe and efficient operation and management of the housing project site in accordance with the BC Housing Guidelines, Fraser Health Authority, and the policies of Coast Mental Health. This role will lead a team of unionized staff in working within the designated group and support program...

  • Recreation Program Director

    1 week ago

    Maple Ridge, British Columbia, Canada City of Maple Ridge Full time

    City of Maple Ridge Recreation Leader 3 Job DescriptionRole Overview:We are seeking a highly motivated and experienced Recreation Leader 3 to join our team at the City of Maple Ridge. As a Recreation Leader 3, you will be responsible for providing leadership to a team of junior staff and overseeing the safety of groups of children between the ages of 0-12...

  • Certified Dental Assistant Level Ii

    3 weeks ago

    Maple Ridge, Canada Dr. S. Bozorgi Inc. DBA New Era Dentist Full time

    **Part-Time Certified Dental Assistant (CDA) - Join Our Maple Ridge Team!** We’re looking for a **Certified Level 2 Dental Assistant** to join our supportive and growing team on a part-time basis! **What We’re Looking For**: - **Team Player**: Someone who thrives in a collaborative environment. - **Organized**: Keeps the clinic running smoothly with...

  • Recreation Program Coordinator

    4 weeks ago

    Maple Ridge, British Columbia, Canada City of Maple Ridge Full time

    Job Summary:We are seeking a highly motivated and experienced Recreation Program Coordinator to join our team at the City of Maple Ridge. As a Recreation Program Coordinator, you will be responsible for leading a team of junior staff and overseeing the safety of groups of children between the ages of 0-12 years in recreation programs.Key...

  • Day Program Recreation Worker

    5 months ago

    Maple Ridge, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $29.83 - $29.83 / hour Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9...

  • Program Manager for Outreach Services

    4 weeks ago

    Maple Ridge, British Columbia, Canada Coast Mental Health Full time

    Job SummaryThe Program Manager for Outreach Services will oversee the Maple Ridge Outreach Team and its operational sites, providing essential services to vulnerable individuals and assisting them in obtaining housing, accessing health services, and securing income assistance.Key ResponsibilitiesSupervise the Maple Ridge Outreach Team and its operational...

  • Manager, Community Programs

    5 months ago

    Maple Ridge, Canada Maple Ridge Pitt Meadows Community Services Full time

    The **Manager, Community Programs** reports directly to the Director, Programs & Practice and is responsible for the overall oversight, leadership, direction, and operation of all programs within the portfolio. This role involves integrating and contributing to best practices and innovation within programs and initiatives to ensure compliance, efficiency,...

  • Day Program Recreation Worker

    4 weeks ago

    Maple Ridge, British Columbia, Canada Fraser Health Authority Full time

    Job SummaryFraser Health Authority is seeking a skilled and compassionate Day Program Recreation Worker to join our team at Ridge Meadows Hospital in Maple Ridge, BC. As a key member of our interdisciplinary team, you will play a vital role in delivering high-quality care and services to our clients.Responsibilities- Develop and implement a variety of social...

  • Orthodontic Dental Assistant

    5 months ago

    Maple, Canada Dental Works 4 Kids Full time

    ORTHODONTIC DENTAL ASSISTANT This a unique opportunity to join the Dental Works 4 Kids & Align Orthodontics team. Our guiding principles are of Operational Excellence, Patient Intimacy, Teamwork Support and Consistency in our Values. We have a great team in place and are looking to enhance our organization by growing this team with the right...

  • Youth Recreation Program Manager

    2 weeks ago

    Maple Ridge, British Columbia, Canada City of Maple Ridge Full time

    Recreation Leader 3 - Children's Job OpportunityWe are seeking a motivated and experienced Recreation Leader 3 to join our team at the City of Maple Ridge. This is an exciting opportunity to work with children in a fun, safe, active, and inclusive environment.Job Description:This front-line leadership position provides opportunities for growth and...

  • Orthodontic Dental Assistant

    6 months ago

    Maple, Canada Dental Works 4 Kids and Align Orthodontics Full time

    ORTHODONTIC DENTAL ASSISTANT This a unique opportunity to join the Dental Works 4 Kids & Align Orthodontics team. Our guiding principles are of Operational Excellence, Patient Intimacy, Teamwork Support and Consistency in our Values. We have a great team in place and are looking to enhance our organization by growing this team with the right...