Executive Assistant to CEO, Canada
5 months ago
Executive Assistant to the CEO, Canada
Who we are
American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security.
AIG Canada
AIG Canada is part of American International Group, Inc. a global insurance solutions provider serving more than 90 million clients with the support of over 48,000 employees worldwide.
For over 50 years, AIG Insurance Company of Canada (AIG Canada) has been a national leader of insurance solutions within Canada. AIG Canada provides a wide range of business and consumer products through a large network of independent brokers and direct to consumers. With a workforce of approximately 400 dedicated insurance professionals, AIG Canada prides itself on our innovative insurance products, underwriting expertise, and exceptional claims service. We are headquartered in Toronto, with additional offices in Vancouver and Montreal.
About the role
This position will report to the CEO, AIG Canada, and be based in the Toronto office.
What you need to know:
Key responsibilities include:
- Provide sophisticated calendar management for the CEO across multiple time zones. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Provide professional and courteous phone coverage for the CEO. Screen and escalate calls as necessary, ensuring timely and complete communication to appropriate parties.
- Coordinate all department senior staff meetings, including full agendas and minutes, conferences, and luncheons. Order and prepare all items necessary for such events.
- Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners
- Prepare all correspondence such as agendas, memos, letters, minutes, updates
- Coordinate and prepare all travel arrangements as well as expense reports for reimbursement in accordance with AIG policies
- Order and maintain office supplies and equipment
- Reserve meeting space and catering requests (event management)
- Provide hospitality for visitors (ie. take them to designated conference room, prepare refreshments as needed)
- Handle all shipping of documents and mail
- Assist with ad-hoc projects as needed (i.e., reports such as reports, presentations and graphics)
- Other responsibilities as required/assigned
What we’re looking for:
- Minimum of 5+ years of executive administrative support to C-level executives or senior leaders, ideally in a large global company
- Demonstrate ability to anticipate needs and come up with creative solutions to challenges
- Demonstrated ability to interact professionally with diverse groups of people, including Canadian Board members, senior leaders, employees, brokers and external partners.
- Superior proficiency with the Microsoft Office suite (Teams, Excel, Power Point and Outlook); familiarity with Concur, Ariba, and/or Salesforce helpful
- Exceptional organization skills and impeccable attention to detail
- Ability to work independently in a fast-paced work environment exercising appropriate discretion and judgment on a routine basis
- Excellent verbal and written communication skills
- High School Diploma or equivalent
A look at our benefits
At AIG, we have a 100-year legacy of working to make the world a better place. And that begins with our employees. We’re proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection, and wellbeing. We provide a variety of leaves for personal, health, family, and military needs. For example, the “Giving Back” program allows you to take up to 24 hours a year to volunteer in your community.
We also believe in fostering our employees’ development and offer a range of learning opportunities for employees to hone their professional skills to position themselves for the next steps of their careers. AIG also has a tuition reimbursement program for eligible employees to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer
It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At AIG, we believe that d
-
Executive Assistant to CEO, Canada
5 months ago
Toronto, Canada Hill & Knowlton Full time**About Hill & Knowlton** Hill & Knowlton is the global strategic communications leader for transformation. We help brands, businesses and leaders build reputation, manage risk, and create breakthrough opportunities for growth. Founded in 1927, today's Hill & Knowlton operates 70 offices in over 30 countries, providing advisory, public relations and...
-
Executive Assistant to CEO
4 months ago
Toronto, Canada Provincial Smart Home Services Full time**Company**: _Provincial Smart Home Services - HVAC & SMART HOME AUTOMATION_ **Company Overview**: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance...
-
Executive Assistant to The CEO
2 weeks ago
Toronto, Canada Visions of Science Network for Learning Full time**Position Overview** We are seeking a dynamic and proactive Executive Assistant to join our team at Visions of Science! This position will lead the management of the CEO’s office, manage key administrative functions, and support the Board of Directors, including committees and special projects. Additionally, this role offers unique opportunities to be...
-
Executive Assistant
7 months ago
Toronto, Canada Teranet Full timeCore Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...
-
Executive Assistant to CEO
4 months ago
Toronto, Canada Christiectherapy Full timeJob Overview: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO. As the Executive Assistant, you will be responsible for managing a diverse range of administrative tasks, including bookkeeping, organizing receipts, running errands, and ensuring smooth operations within the...
-
Executive Assistant to The CEO
5 months ago
Toronto, Canada Rose Rocket Full timeRose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...
-
Executive Assistant to the CEO
4 weeks ago
Toronto, Ontario, Canada Hootsuite Full timeWhy HootsuiteTransforming Social Media for Business SuccessHootsuite is a leading social media management platform that empowers businesses to connect with their audience, drive engagement, and measure results. As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO's efforts to drive business growth and success.Key...
-
Executive Assistant to the CEO
4 weeks ago
Toronto, Ontario, Canada Hootsuite Full timeWhy HootsuiteTransforming Social Media for Business SuccessHootsuite is a leading social media management platform that empowers businesses to connect with their audience, drive engagement, and measure results. As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO's efforts to drive business growth and success.Key...
-
Executive Assistant to CEO
6 months ago
Toronto, Canada Teranet Full time**Who We Are** Teranet is Canada’s leader in the delivery and transformation of statutory registry services with extensive expertise in land and commercial registries. We also market insightful property and data solutions, as well as practice management automation to thousands of customers in the real estate, financial services, government, utilities, and...
-
Executive Assistant to CEO
5 months ago
Toronto, Canada innovatebyday.ca Full timeThis is a **Full-Time Executive Assistant **positionwith a **Business Development focus.**: **COMPANY OVERVIEW** Innovate By Day is a bilingual, certified woman-owned, values-led strategic marketing and digital content studio. Since 2010, we have specialized in serving the corporate, cultural, governmental, and not-for-profit industries, developing...
-
Executive Assistant, President
5 months ago
Toronto, Canada Unity Health Toronto Full timeIn a fast paced environment, the primary role of the Executive Assistant to the President & Chief Executive Officer (CEO) of a 3 hospital site health system is to provide a wide range of executive level administrative support functions ranging from coordination of information flow integral to the office, accurate and timely delivery of senior level...
-
Executive Assistant to the CEO
4 weeks ago
Toronto, Ontario, Canada Constructor Full timeAbout the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...
-
Executive Assistant to the CEO
4 weeks ago
Toronto, Ontario, Canada Constructor Full timeAbout the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...
-
Executive Assistant to the CEO
3 months ago
Toronto, Canada Hootsuite Full timeWhy HootsuiteWhat we do How a Social Media Makeover Helped a Small Business Drive a 108% Increase in Sales See it in action with a free 30-day trial Resources Learn Connect Support How Eurpac Increased its Social Media Followers by Executive Assistant to the CEO Location New York, New York, United States Toronto,...
-
Executive Assistant to the CEO
4 weeks ago
Toronto, Ontario, Canada Constructor Full timeAbout the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...
-
Executive Assistant to the CEO
4 weeks ago
Toronto, Ontario, Canada Constructor Full timeAbout the RoleWe are seeking a highly skilled and organized Executive Assistant to support our Chief Executive Officer. As a key member of our team, you will be responsible for providing administrative support to the CEO, ensuring the smooth operation of their office, and contributing to the overall success of our company.Key ResponsibilitiesProactively...
-
Executive Assistant to the CEO
1 month ago
Toronto, Ontario, Canada The Pod Group Full timeJob Title: Executive Assistant to the CEOAbout the Role:The Pod Group is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our CEO and Board of Directors. As a key member of our team, you will be responsible for managing complex calendars, coordinating events, and providing administrative support to ensure the...
-
Executive Assistant to the CEO
1 month ago
Toronto, Ontario, Canada The Pod Group Full timeJob Title: Executive Assistant to the CEOAbout the Role:The Pod Group is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our CEO and Board of Directors. As a key member of our team, you will be responsible for managing complex calendars, coordinating events, and providing administrative support to ensure the...
-
Executive Assistant to the CEO
3 weeks ago
Toronto, Ontario, Canada The Pod Group Full timeJob Title: Executive Assistant to the CEOWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our President & CEO. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.About the RoleThe Executive Assistant will be responsible for providing administrative support...
-
Executive Assistant to the CEO
3 weeks ago
Toronto, Ontario, Canada The Pod Group Full timeJob Title: Executive Assistant to the CEOWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our President & CEO. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.About the RoleThe Executive Assistant will be responsible for providing administrative support...