Executive Assistant/business Coordinator

6 months ago

Edmonton, Canada ATB Financial Full time

**Our bottom line is different.**

There’s something special about working at ATB, and it’s been recognized on every top employer list that matters. Maybe it’s our exceptional culture where your total wellness is supported through market-leading benefits and you’re free to bring your whole self to work. Maybe it’s our commitment to a growth mindset and our unrelenting thirst for making it possible for fellow Albertans—even the ones who aren’t our clients.

Whatever it is, you won’t find a more genuine, driven and knowledgeable group of humans anywhere. We foster a culture of purpose, performance and possibilities. We engage with intense curiosity, and bring our whole selves to work, every day. We know it starts with people like you, so take a chance and start with us.

Department: Sustainability, Relationships and Impact (SRI)

Job Number: REQ7369

Location: Edmonton, AB (on-site)

Paygrade: H-OTH

System Title: Business Coordinator 3

Positions available: 1

Leader Name: MD, SRI Strategy

Work Arrangement: Onsite: You’ll work primarily onsite from an ATB corporate office, with some remote flexibility to work from another ATB location, or home office.

Time onsite is based on your job accountabilities and performance objectives and remote flexibility is based on “heads down” project type work (where less collaboration or interaction is expected)

The level of support requires a strong understanding of ATB, along with the business knowledge to communicate and work effectively within the organization and with external stakeholders. Positive interactions and the ability to build relationships is a critical requirement of this role. This role will interact with key stakeholders such as ATB’s executive leadership team, Board of Directors, Government of Alberta representatives, ATB’s regulators and ATB team members.

Keeping things organized and on time is not only what you’re great at - it’s what you love to do. Your can-do attitude is what you’re known for. Helping people by demonstrating connection, care, commitment and action comes naturally to you. You’re the ultimate administrator - and that’s why you belong at ATB.

**You will find success based on your ability to**:

- Be the “glue” that holds the team together. You anticipate needs, orchestrate multiple demands and opportunities, and fulfill a variety of requests from the senior leadership team as well as SRI team members.
- Assist in the execution of executive responsibilities through assessment of information, escalation of urgent matters requiring immediate responses where necessary.
- Liaise with the Board Administrator on all board reporting ensuring deadlines are met and a very high level of accuracy is maintained in compiling and submitting the reports.
- Maximize efficiency by researching and routing correspondence, drafting responses, collecting and analyzing information, and preparing reports to address requests and queries.
- Use an understanding of the goals, needs and priorities of the portfolio, and the business, to move initiatives forward and make sound decisions about priorities of requests.
- Maintain a system to ensure all operational and project activities are completed successfully.
- Support effective time management; manage calendars; schedule/accommodate external and internal meetings, making travel arrangements as needed.
- Contribute to productivity by reducing or eliminating non-essential work and distractions by taking action where appropriate.
- Coordinate off-site meetings and other events (SRI Days, Townhalls, leadership meetings, business planning sessions, etc)
- Everyday Heroes Administrator which involves creating a “wow” experience by attending meetings, approving budget requests in the EDH site, coordinating the quarterly winners, printing winners’ certificates and organizing the annual President’s League celebration.
- Prepare invoices for payment.
- Completion/validation of expense account transactions in the Concur system to ensure appropriate documentation and coding are attached and expenses incurred are within ATB’s Travel and Expense Card Policies.
- Various sundry duties.

**Requirements**:

- At least 5 years of administrative support experience with executives or senior leadership teams
- A post-secondary education in administration, accounting or other related administrative courses would be beneficial.
- Extensive experience managing a senior executive's calendar, using knowledge of organizational and departmental timelines and priorities to effectively manage demand for time in a fast paced, interruption-driven environment.
- Excellent interpersonal skills: ability to work collaboratively with other stakeholders, including all levels of management, internal and external contacts; and ability to develop and maintain effective relationships.
- Proven ability in assembling, compiling, analyzing and summarizing data and preparing reports.
- Expert knowledge o

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