Executive Coordinator

6 months ago

Edmonton, Canada MacEwan University Full time

EXECUTIVE COORDINATOR
- OFFICE OF THE PRESIDENT**Competition No.** 24.01.27

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
OOS Pay Band 4: $65,193 to $88,011 per annum
- About Us
- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.Opportunity

We have an exciting opportunity for an Executive Coordinator (Executive Assistant III) to join the Office of the President in a full-time continuing appointment. A key member of the President’s Office team, you will report to the Chief of Staff and Strategic Initiatives and provide senior level coordination and administrative support to the Office of the President. You will be responsible for the coordination, completeness, and accuracy of briefing notes and other materials; establishing office protocols and processes; and, supporting the daily operations by ensuring that administrative services align with the expectations and meet the needs of the President. In addition, you will supervise the Executive Assistant, in coordination with the Chief of Staff, to ensure the effective and efficient operation of the office and comprehensive support to the President.

Key responsibilities include:

- Leading the coordination and administration of programs, projects, and processes in the Office of the President;
- Managing the administrative budget, financial, and asset management processes;
- Acting as a point of contact in the Office of the President and resource for senior administrative work;
- Ensuring Executive Council runs smoothly and effectively, which includes leading the coordination of agendas and the compilation and distribution of meeting materials, drafting briefing notes and reports when necessary;
- Tracking, coordinating, and assisting with the flow of content for Executive Council, which entails collaborating with the Chief of Staff, other executive offices, and the Governance office;
- Recording meeting notes and ensuring follow-up of action items at Executive Council meetings;
- Evaluating, redirecting, and responding to requests to the President’s Office;
- Developing documents, presentations, and speaking notes;
- Researching errors, issues, and discrepancies, resolving, or escalating when necessary; and
- Organizing events and meetings for the Office of the President.

**SKILLS**

You will have:

- Strong organizational and decision-making skills;
- Strong attention to detail and a high level of accuracy in completing tasks;
- Tact and diplomacy skills;
- Excellent relationship building and communication skills;
- The ability to work in a fast-paced, demanding office environment; and
- Advanced proficiency with Microsoft Office.

**QUALIFICATIONS**
- A minimum of a diploma in Office or Business Administration.
- A minimum of eight (8) years of related progressive experience providing executive support for senior executives.
- Experience in the post-secondary or government is considered an asset.
- Equivalent combinations of education and experience may be considered.

**BENEFITS**

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Southport Daycare Full time

    About UsSouthport Daycare is a reputable organization committed to providing exceptional childcare services. We are seeking an Executive Coordinator to join our team.Job DescriptionWe offer a competitive salary of $45,000 per year for this role, based on industry standards and the qualifications required.ResponsibilitiesScheduling and CoordinationThe...

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Mr. Vehicles Inc. Full time

    Job Title: Executive CoordinatorWe are seeking an organized and detail-oriented Executive Coordinator to join Mr. Vehicles Inc.Job SummaryThe Executive Coordinator will be responsible for arranging seminars, conferences, and other events. They will also prepare meeting minutes, determine office procedures, and schedule appointments. Additionally, they will...

  • Logistics Coordinator

    2 months ago

    Edmonton, Canada Executive Flight Centre Group Ltd Full time

    **Full Time Logistics Coordinator - Edmonton** Executive Flight Centre Aviation (EFC) has been setting standards in aviation fuel and airport services for over 75 years. Headquartered in Calgary, with operations in Alberta, British Columbia, and Saskatchewan, EFC offers a diverse range of aviation services to meet the needs of airports and aerodromes. Our...

  • Logistics Coordinator

    2 months ago

    Edmonton, Canada Executive Flight Centre Group Ltd Full time

    **Full Time Logistics Coordinator - Edmonton - Weekend Coverage** Executive Flight Centre Aviation (EFC) has been setting standards in aviation fuel and airport services for over 75 years. Headquartered in Calgary, with operations in Alberta, British Columbia, and Saskatchewan, EFC offers a diverse range of aviation services to meet the needs of airports...

  • Logistics Coordinator

    6 months ago

    Edmonton, Canada Executive Flight Centre Group Ltd Full time

    Executive Flight Centre Aviation (EFC) has been setting standards in aviation fuel and airport services for over 75 years. Headquartered in Calgary, with operations in Alberta, British Columbia, and Saskatchewan, EFC offers a diverse range of aviation services to meet the needs of airports and aerodromes. Our vision is to provide first class services to all...

  • Executive Coordinator

    6 months ago

    Edmonton, Canada University of Alberta Students' Union Full time

    **ABOUT THE STUDENTS’ UNION** The University of Alberta Students’ Union (UASU) is the official student-run organization for undergraduates at the University of Alberta. We aim to improve the undergraduate student experience through the services, events and spaces that we provide. We also advocate on behalf of students within the university community,...

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada ELSHAHIR CLEANING CORP. Full time

    Job SummaryWe are seeking an experienced Executive Coordinator to join our team at ELSHAHIR CLEANING CORP. The successful candidate will be responsible for coordinating the flow of information within the team, planning and organizing daily operations, and providing exceptional customer service.

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada ALBERTA INC Full time

    Job Title: Executive CoordinatorWe are seeking an experienced and organized Executive Coordinator to join our team at Alberta Inc. This is a permanent position, working 37.5 hours per week with the opportunity to work remotely.About the Role:This role requires strong administrative skills, attention to detail, and ability to multitask in a fast-paced...

  • Executive Support Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada ALBERTA LTD Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Support Coordinator to join our team at ALBERTA LTD.About the RoleThe Executive Support Coordinator will provide administrative support to our senior leaders, ensuring seamless execution of daily operations. This role requires strong communication and organizational skills, with...

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Solar Super Store Inc. Full time

    About UsSolar Super Store Inc. is a leading company in the solar energy industry.We are seeking an experienced and organized Executive Coordinator to join our team.

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada TREHAN & COMPANY Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Coordinator to join our team at Trehan & Company. In this role, you will be responsible for providing administrative support to our executives and ensuring the smooth operation of our office.Key ResponsibilitiesSchedule Management: Arrange and coordinate seminars, conferences, and...

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada VTEACH LEARNING CENTRE CORP. Full time

    About the RoleVTEACH LEARNING CENTRE CORP. is seeking a highly organized and detail-oriented Executive Coordinator to join our team. This is a full-time permanent position, offering a competitive salary and benefits package.

  • Executive Office Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Alberta Ltd Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at Alberta Ltd. As an Executive Office Coordinator, you will play a crucial role in providing administrative support to our senior management team.

  • Executive Office Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Doobie Cannabis Full time

    The Executive Office Coordinator role at Doobie Cannabis offers a competitive salary of $60,000 per year.Job DescriptionWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team. The ideal candidate will have 1-2 years of experience in an administrative capacity and a non-university certificate or diploma from a...

  • Executive Office Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Oxford Learning Full time

    Job Description for Executive Office CoordinatorOxford Learning seeks an experienced Executive Office Coordinator to join our team. The ideal candidate will have a strong background in office administration and excellent communication skills.About the Role:The Executive Office Coordinator will be responsible for managing the day-to-day operations of our...

  • Executive Office Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada KNOWLEDGE ECONOMY ANALYTICS INC. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at KNOWLEDGE ECONOMY ANALYTICS INC.About the RoleThe Executive Office Coordinator will be responsible for providing administrative support to our executives, ensuring the smooth operation of our office.This is a permanent full-time position...

  • Executive Administrative Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada ALBERTA LTD Full time

    At ALBERTA LTD, we are seeking a highly skilled Executive Administrative Coordinator to join our team. This is a full-time position that requires excellent organizational and communication skills.About the RoleThe Executive Administrative Coordinator will be responsible for providing administrative support to senior management, coordinating meetings and...

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Last Stop Moving Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Coordinator to join our team at Last Stop Moving.As an Executive Coordinator, you will be responsible for providing administrative support to our senior management team, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesAdministrative Support: Provide...

  • Executive Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Sahib Collection LTD Full time

    **Job Title:** Executive CoordinatorSahib Collection LTD is seeking a highly organized and detail-oriented Executive Coordinator to join our team.We are looking for an individual with excellent administrative skills, strong communication abilities, and a keen eye for detail. The successful candidate will be responsible for providing administrative support to...

  • Executive Office Coordinator

    3 days ago

    Edmonton, Alberta, Canada Trassic Solutions Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at Trassic Solutions Inc.About the RoleThis is a permanent, full-time position that requires 30 hours of work per week. As an Executive Office Coordinator, you will be responsible for providing administrative support to our executive team and...