Accounts Payable Manager

3 weeks ago

Markham, Canada Extendicare Full time

**Job Description**:
The Accounts Payable Manager will work directly with the Director of Shared Services and Treasury to support the day-to-day accounts payable function. The Accounts Payable Manager will also be an integral member of Extendicare’s finance transformation as we align onto one ERP platform.

This position will be located at our Head Office in Markham, Ontario and will have flexibility for both remote and in-office work based on our hybrid work model.

Accountabilities

Vendor Supplier Management
- Review and monitor updates to existing vendor information and new vendor requests.
- Review and provide feedback on vendor selection according to policy, issues requisite approvals.
- Resolve and escalate any issues pertaining to vendor management.
- Ensure consistent implementation of procurement and vendor practices.

PO Management, Good Receipt
- Provide direction on issues and remediation efforts pertaining to PO amendments.

Invoice Receipt and Processing
- Oversee and manage the central mailbox (Service Desk) for AP invoice receipt and delegate duties.
- Ensure service level agreements with business are adhered to and best service is provided to business unit partners.
- Act as the point of escalation of errors (i.e., coding, 3-way match) exceeding threshold
- Manages communication and remediation efforts with the business.

Payment Processing
- Oversee and manage the central mailbox (Service Desk) for AP invoice receipt and delegate duties.
- Ensure service level agreements with business are adhered to and best service is provided to business unit partners
- Act as the point of escalation of errors (i.e., coding, 3-way match) exceeding threshold
- Manages communication and remediation efforts with the business.

AP Accounting (incl. period end activities)
- Review aging reports for outstanding payments.
- Liaises with Tax to ensure accuracy of tax remittances.
- Works with Finance Business Partners and / or Core Accounting team to provide supporting analysis / documents / inputs into ME close, management reporting, and financial reporting

Workday ERP Alignment & Enhancements
- Lead with business testing as alignment with Assist business integrates onto Workday.
- Lead the implementation of Optical Character Recognition (OCR) to integrate with Workday.
- Ensure Workday access controls and processing thresholds for the staff are in accordance with policies and standards.
- Leads initiatives for the Accounts Payable function directed towards process improvements (Simplification, Standardization and Strengthening of controls)

Other
- Works with the business to address any process issues, answer and resolve queries, and provide supporting analysis and documentation.
- Promote the use and understanding of accounts payable policies, systems and procedures and ensures that reporting meets management needs.
- Work with the SGP and Procurement team to provide solutions to onboard large vendors or changes to existing payment processes.

Leadership
- Collaborate, build, and maintain relationships with operational leaders across the business, districts, and branches.
- Assist in hiring, supervising, mentoring, and retaining skilled team members.
- Active team member in the development of training material and delivery of training materials to team members involved in the purchase to pay processes.
- Maintain knowledge of accounting and regulatory requirements and raises risks when applicable.
- Develop and monitor business performance metrics.
- Leverage financial, business, and Workday knowledge to drive process improvements and create efficiencies.
- Identify and implement solutions to streamline processes and reduce turnaround times.
- Support internal and external auditors where required.
- Responsible for execution of internal control framework for functional area, by continuously evaluating and testing internal controls, including identification of improvement opportunities.
- Manages and contributes to special projects as directed by leadership.

Qualifications and Experience
- Completion of Post-Secondary Education in a related field an asset
- 5 Years of experience in Accounts Payables; experience with a full procure to pay process would be an asset.
- Previous experience managing a team is preferred.
- Experience with Workday or another cloud-based ERP would be an asset.
- Strong attention to detail
- Excellent problem solving and analytical skills (quantitative and qualitative)
- Effective oral, written and communication skills.
- Ability to work under tight deadlines, balancing multiple and competing priorities.
- Competency with Microsoft Office business software, especially Word, Excel and PowerPoint Please note that at present, legal eligibility to work in Canada is a prerequisite for this role.
- Advanced excel skills for working with large volumes of data.
- Effective problem solving, critical thinking and influential skills.
- Result and task oriented to meet required timelines with

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