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Legislative Assistant

4 months ago

Brampton, Canada Regional Municipality of Peel Full time

**Job Description**:
**Legislative Assistant**

**Corporate Services - Clerks**

**Status**:
**Contract Full Time; 13 Months**

**Salary Range: $53,110 to $66,389**
**per annum**
**(plus comprehensive benefits**
**)**

**Work Mode: Hybrid **
**_see below for more details about this work mode._**

**Location**:
**10 Peel Centre Drive, Brampton**

**Hours of work: 35 hours per week**

Reporting to the Legislative Specialist, Legislative Services, the Legislative Assistant seeks to add value by providing a wide range of professional administrative duties requiring a high level of accuracy, confidentiality and discretion.

Are you a **team player** committed to building partnerships with stakeholders across the organization?

Are you **technically savvy** with a strong working knowledge of Microsoft Office Suite?

Are you familiar with **council procedures**?

If so, this may be the role for you

**What you will do in this role**:

- Assisting the Legislative Specialist in the day-to-day operations relating to Regional Council/Committee related activities.
- Provide guidance and respond to inquiries on the eScribe software.
- Development and coordination of Council/Committee agendas through the utilization of eScribe software.
- Attend Council and Committee meetings and provide technical and administrative support to Members of Council and staff.
- Coordinate Council/Committee meeting schedules by maintaining current information on Pathways and Internet sites.
- Conduct research assignments and retrieve information upon request.
- Prepare correspondence arising from Council meetings.
- Back up support to other Legislative Assistants, as required.
- Responsible for maintaining the confidentiality of records.
- Excellent customer service skills.
- Manage documents in Electronic Information Management (EIM) enterprise and eScribe.

**What the role requires**:

- Post-secondary education in a related field of studies. A minimum of three years relevant experience in a related environment (preferably municipal) is an asset. An equivalent combination of education and/or experience may be considered
- Demonstrated knowledge of Regional business units, services provided, and Council decision-making.
- Demonstrated advanced proficiency in the entire Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint); Adobe Acrobat/Professional.
- Familiarity with eScribe or an agenda management system is an asset.

**Skills/Abilities**:

- Excellent verbal and written communication skills to liaise effectively with clients, Regional Councillors and the public.
- Knowledge of document management systems such as Electronic Information Management (EIM).
- Excellent organizational skills with an ability to handle multiple and very tight deadlines.
- Detail-oriented with excellent proofreading/editing skills.
- Demonstrated customer service skills.
- An ability to work independently with mínimal supervision.
- An ability to work effectively as a team member.
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
- Comprehensive Health, Dental, Vision benefit plan (effective start date)
- % in lieu of benefits
- Automatic enrolment into OMERS pension plan
- Accrue Vacation on a monthly basis up to 3 weeks per annum
- 3 Paid personal days and floating holidays
- Flexible hours supporting your wellness and wellbeing
- Annual performance review and merit increases based on performance
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement (where applicable) and learning and development resources

**Work Mode & Job Location**:In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the
**10 Peel Centre Drive, Brampton**:

- _worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

**_
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved._**

**Interview**: Our recruitment process will be completed with video conference technology.

**As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.**

About Us:
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. The Region of Peel delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

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