Site Administrator

6 months ago

Toronto, Canada Brookfield Properties Full time

Location

Toronto - 3381 Steeles Avenue East, Suite 100

Business

As part of Brookfield Asset Management — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

We redefine how home and life come together for over 60 years. At Brookfield Residential, a leading North American land developer and homebuilder within the Brookfield Properties family, we have had one goal in mind - to create the best places to call home. From the development of award-winning vibrant communities to the building of well-designed homes and commercial properties, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.

Learn more


If you're ready to be a part of our team, we encourage you to apply.

**Job Description**:
Your Team

The Construction Site Administrator reports directly to the Superintendent and is part of a dynamic team dedicated to the success of the project. This Role oversees the efficient administrative process, which supports the Site Superintendent and construction team and helps ensure great customer experience.

Your Key Deliverables- Provides consistently professional and polite interaction with all home buyers-owners, and other key stakeholders-
- Oversees receipt, organization, and timely distribution of inter-office and other mail- Creates and maintains organized control of necessary files and filing systems, in timely and accurate manner- Monitors and follows up on all work orders to resolution- Maintenance and updating of all on-site Health and Safety information- Maintains trade and site visitor sign-in / sign-out log book- Orders locates for wires and cables prior to digging- Manages inspection packages such as for excavation, grading, etc., for City Inspectors- Schedules necessary Municipal inspections, as requested by construction team, to ensure all inspections are performed- Oversees the booking of all PDI Inspections; timely preparation and completion of PDI documents- Assists with obtaining timely PDI sign-offs and remitting PDI documents weekly to head office- Submits payroll timesheets to head office, as required- Enters and sends PDI and construction deficiencies / work orders in a timely manner- Coordinates PDI deficiency completion with trade partners, Handy Man and home owners- Prints Home Buyer Extras for construction team and sub-contractors, as required- Organization and retention of access keys during construction period- Handling of keys for closings, when necessary- Orders all construction site office supplies, including First-Aid supplies- Oversees the required maintenance of all construction site office equipment- Oversees the ordering and tracking of office supplies- All data entry, data management and reporting, as required- Coordination and management of schedules, as required

Must Haves- Two years administrative experience

Nice to Haves- Knowledge of new home construction and timelines- Customer Care / Service experience- Previous use of NewStar, BuildPro

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

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