Construction Site Administrator

4 days ago

Toronto, Canada Fitzrovia Full time

About the Role:


Fitzrovia is seeking to hire a Construction Site Administrator to join our team. This role will provide administrative and clerical support services to the construction site team, as well as assistance with accounts payable/cost control for the site team. Experience working in a construction environment is strongly preferred.


At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.



Responsibilities

  • Supports the day to day running of the construction site team
  • Preparation of site meeting minutes, daily reports and timesheets, summaries and weekly progress reports and distribution accordingly
  • Greeting visitors to site and ensure they are signed in and oriented to site procedures
  • Field expediting of miscellaneous materials, rented and operated equipment
  • Physical point of contact on-site for deliveries and pick-ups
  • Assist with document control (distribution of drawings and specifications via Procore and hard copies where required)
  • Update trailer boards with the most up to date Health and Safety procedures and reports
  • Assist with the organization of site meetings as well as sub-trade coordination meetings
  • Assist in the orientation of new site personnel
  • Assist with surveying, layout, lines, levels, and verification of the work
  • Routine correspondence to Sub-Trades and Suppliers in co-operation with the Superintendent and Project Management staff
  • Assist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders and updating Procore
  • Assist with the management of and track our QA / QC program
  • Create and maintain spreadsheets for tracking of construction progress as requested by the Site Superintendent and Project Management Staff
  • Assist the Superintendent with the execution of his/her duties
  • Provides administrative support to employees on the construction site as required
  • Manage the internal software; following all the process from ordering to invoicing, including inventory of the materials received (reconciliation)
  • Support with contacting suppliers to resolve discrepancies
  • Support with the timecard and payroll process for general labourers
  • Match courier slips to invoices for Accounts Payable
  • Administrative Support for Site Superintendents & Project Management staff including Purchase Orders (PO), Change Events (CE), Potential Change Orders (PCO), Contract Change Orders (CCO), Type minutes of meetings etc.
  • Scanning/uploading and filing documents into PROCORE as required by Site Super intendent, Project Managers/ Project Coordinators
  • Provide accurate administrative support by composing and editing a variety of documents including letters, emails, agendas, reports and presentations
  • Other duties as assigned



Qualifications and Experiences:

  • A minimum of 2 years in an administrative position
  • Experience in the construction industry is preferred
  • Experience with accounts payable/invoice management, or cost control is preferred
  • Proficient with Microsoft Office, Excel, Word, Outlook, MS project, Procore (or another document control software)
  • Effective communication skills both written and verbal
  • Effective analytical and problem-solving skills
  • Effective time management skills and the ability to work independently
  • The ability to work in a fast-paced environment and work to deadlines and short turnaround time frames
  • Willingness to learn new processes, procedures, and software



Why Fitzrovia:


Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.


Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.


We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.


Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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