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Controller

4 months ago

PointeClaire, Canada Enterprise Importfab Inc. Full time

**Controller**
- Reporting to - CFO
- Place of Business - On-site at 50 Hymus in Pointe-Claire, Qc

**Main Responsibilities**
- Responsible for accounting and financial functions: daily, monthly, quarter, year-end.
- Review and maintain closing procedures to ensure accurate accounting records.
- Ensure timely reporting systems for all financial information are maintained.
- Responsible for the execution and administration of payroll and other HR functions.
- Ensure policies and internal controls are maintained and improved as needed to promote compliance and efficiencies.

**Essential Functions and Responsibilities**

**I ACCOUNTING AND FINANCIAL**

**Monthly responsibilities **- manage month end close from start to finish, including journal entries required by account, bank reconciliations, prepare sales tax reports and file sales taxes timely on government sites, prepare and file excise tax filings with CRA, prepare and review special reports for the parent company (sales by client, customer orders by client, dashboard), download and maintain monthly reports from ERP (customer orders, inventory value report), etc.

**Quarterly responsibilities **- manage quarterly close from start to finish, ensure payments to corporate tax authorities and to the parent co. are submitted within deadlines, journal entries required by account, reconciliation of lead sheets by account used for internal and external audits, prepare internal financial statements. Coordinate, prepare and manage the review engagement with external auditors at half year (1H).

**Annual responsibilities - **manage annual close from start to finish including journal entries required by account, reconciliation of lead sheets by account used for internal and external audits, prepare internal financial statements, prepare annual budget for sales and expenses, prepare annual forecast post budget within the parent co. deadline. Coordinate, prepare and manage the audit with external auditors. Prepare working papers for annual corporate tax returns (Federal, Provincial). Co-manage the inventory count with supply chain to ensure the precise quantities and values. Payroll tax reports to be completed and filed with CRA and MRQ.
Manage the reports required for the annual general insurance renewal.

**Special Projects and Responsibilities**
Prepare various analytical reports as requested by the CFO, other senior management and by the
Parent Company. Suggestions recommended by the Assistant Controller are welcome: lead to more efficient processes, reduce risks and work in syntony with all other functional areas.
Manage Statistics Quebec and Statistics Canada surveys. Partner with CFO to take on responsibilities.

**Accounts Receivable**
- Learn AR process, how to issue an invoice, document process, company has no back-up.
- Ensure AR accounts are kept healthy. Print AR receipts from bank platform daily.
- Invoice approvals - verify unit yields to quotes and prices to final price lists.
- Supervise AR lead and function during CFO’s absence.

**Accounts Payable**
- Learn AP process, how to record invoices, document process, etc.
- Approve and release payments of approved invoices, digitally on bank platform. Prepare payments during AP Lead absence.
- Approve invoices: Raw materials, packaging, parts, services and G&A
- Update FX rate daily in ERP per Bank of Canada daily rate.
- Supervise AP Lead and function during CFO’s absence.
- Prepare cost analysis for various operations / costs to assist CFO to allow wise decisions.

**Inventory and Other Accounting Areas (Fix Assets, Intangible Assets, Accruals**
- Value report to be downloaded, analyzed monthly. Work with external WH supplier.
- Co-manage the inventory count at year-end.
- Assist as required.

**II PAYROLL, HR AND ADMINISTRATIVE RESPONSIBILITIES**
- Manage the HR and payroll process from start to finish. Prepare and post: payroll data and reports via Ezlabor and ADP, timely on a bi-monthly. Prepare and post journal entries amongst the various cost and payment accounts
- Maintain salary, bonus, benefit, vacation, sick day worksheets.
- Manage payroll, HR and employee reports and data, safekeep sensitive information on server and in employee files.
- Commence and manage the payroll upgrade project with ADP to obtain a new platform.
- Manage the reports required for the annual health insurance renewal.
- Manage Importfab’s private pension plan.
- Maintain relationships external HR related suppliers: ADP for payroll, health insurance broker and insurance provider, and pension insurance broker and provider.
- Assist CFO with the on-boarding of new employees and with off-boarding employees whom have resigned. Prepare and maintain offers, contracts, records, etc.
- Work with CFO for the implementation of renewed HR Policy.
- Partner with CFO to take on responsibilities.

**_Thank you and look forward to you being part of the Importfab Family _**

**Salary**: From $75,000.00 per year

**Benefits**:

- Cas