Controller
3 weeks ago
**Job Overview**
To ensure accurate and timely preparation/distribution of financial information at the property and assist the General Manager by providing analysis/management information to assist in profit conversion while ensuring accurate and timely provision of information to corporate accounting.
**Responsibilities and Duties**
- To compile or where appropriate consolidate monthly/quarterly forecasts to achieve accurate forecasting of revenue and expenses by each department.
- To provide timely summary revenue and profit forecasts.
- To achieve full and accurate preparation of the monthly/quarterly financial statement identifying and providing guidance on any variances from budget.
- To prepare a financial statement per accounting standards on a monthly/quarterly /semi-annual/annual basis.
- To prepare detailed monthly and year-end working paper files for audit or review purposes.
- To ensure full and proper use of the purchase order system by department managers
- To ensure all capital/major repairs are processed/authorized correctly.
- To ensure efficient accounts payable/ accounts receivable/ income audit/ cashiering and payroll functions completed on property within the guidelines of the company.
- To work with the General Manager and department managers to prepare the budget for presentation to operations working within the agreed time and format guidelines.
- To encourage team commitment to budget achievement providing proactive guidance and training as necessary to develop an understanding and use of financial results/reports.
- To participate with the General Manager in the monthly/quarterly financial review process by providing additional details.
- To provide management information to the General Manager to assist in timely and proactive business decisions.
- To recognize the importance of the role in maintaining ethical accounting practices with any deviations at the property level is brought immediately to the attention of the Regional Controller, Hotels.
- To ensure adjustments to accounts are carried out/authorized as required
- To cooperate with internal and external auditors/consultants to achieve time and cost-efficient completion of visits.
- To ensure accurate filing of information (HST, MAT etc.)
- To maintain an orderly work environment and prompt access to information by authorized personnel.
- To provide training and /or assist in other properties as authorized by General Manager and Regional Controller, Hotels.
- Accurately accrue for items at month-end.
- Ensure verification and confirmation of daily cash and credit card deposits, with reconciliation of deposits against the front office system and bank records.
- Responsible for property cash floats and deposits to safes including the issuance of individual cash floats to required staff, spot-checking and regular counting of floats/safes in line with company policy.
- To prepare and check receipts of change orders to achieve the smooth running of departments.
- To maintain tracking for all paid-out expenditures including refunds to guests, per Company policy.
- To maintain tracking/documentation records for various items including (but not limited to) calculation/payout of gratuities, credit card, cash deposits, US cash deposits and no-shows.
- To alert the General Manager to cash shortages or deviation from Standards & Procedures laid down by the company.
- To assist in conducting accurate counting, recording, costing and extension of all food, liquor, and other inventory within the property as required by company policy with additional counts/ proactive measures as necessary to address any shortfalls.
- To review and ensure full implementation of all accounting/cash/control-related procedures as laid down in Company policy.
**Qualifications and Skills**
- Education level - Bachelor’s degree in Accounting or Finance or equivalent
- Experience - 3 years in hotel accounting or internal audit with one year in a supervisory role, or an equivalent combination of education and experience.
- Personal characteristics - Ability to analyze; prioritize; delegate, demonstrated ability to exercise appropriate judgment, demonstrates leadership through team building, skillful delegator, strong mediator, and supervisor of staff.
- Physical abilities - While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 60% of the time; and extend hands and arms in any direction.
- Other - Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
- Problem-solving, reasoning, motivation, organizational and training abilities are used often.
- May be required to work nights, weekends, and/or holidays.
- Must be bilingual ( French and English)
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