Workplace Administrator

3 weeks ago

Markham, Canada Morrison Hershfield Full time

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.

Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.

Our Markham office is seeking an Administrator who enjoys maintaining organization for themselves and others, possesses outstanding customer service abilities, adeptly handles multiple priorities in a fast-paced setting, and remains composed under pressure. The Administrator will be enthusiastic about fostering a positive work environment, highly driven, and eager to enhance the productivity of both technical and operational staff through a diverse range of administrative responsibilities. Reporting directly to the Office Facilitator, they will play a vital role in contributing to the office's success.

**Responsibilities**:
- Reception coverage: route calls, greet guests, manage couriers and mail, provide phone coverage for other offices.- Develop a basic understanding of the office’s services and clients to facilitate front line discussion with office guests and callers while also respecting privileged details.- Accounting: process invoices for approval, coordinate payment with the finance department, and submits chargeback and Visa logs.- Coordinating purchasing of specialty and bulk items as requested by Business units.- Facilities maintenance: Maintain a professional appearance in all office common areas such as the reception area, conference rooms, and coffee stations through light housekeeping.- Coordinate regular repairs and maintenance of office facilities.- Ensure physical security practices are followed with keys, access cards mail tracking and clean desk policy.- Administrative support: Coordinate with building management and security, arrange parking assignments, and office access requirements.- Assist with the management, maintenance, and ordering all office supplies & catering requests.- Coordinate records management including off site storage.- Actively support digitization and management of business documents.- Participate in planning and coordination of office events.- Maintain office floor plans and seat assignments.- Provide administrative support to Business Units as requested.- Sundry duties as assigned by the Office Facilitator, Team Lead, and Director of Workplace Experience.

**Qualifications**:
- minimum of 1 year experience in administrative support, customer service, and/or hospitality.- Embrace teamwork while possessing the ability to work independently.- Maintain discretion, professionalism, and confidentiality at all times.- Successfully multi-task, take initiative and meet deadlines while retaining a positive and balanced disposition in a fast-paced environment with shifting priorities.- Proven intermediate skills in all areas of Microsoft Suite (Word, Excel, Outlook, PowerPoint, Teams)-
- Superb customer-focused attitude and attention to detail.- The capability to effectively solve problems and prioritize tasks.- Excellent oral and written communication skills.- Must be punctual, reliable, and able to work at our office.

**Job Type**:
Regular

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