Administrative Assistant

3 weeks ago


Winnipeg, Canada WRHA Corporate Full time

**Requisition ID**: 339628

**Position Number**: 20015127

**Posting End Date**: June 28, 2023

**City**: Winnipeg

**Site**: WRHA Corporate

**Work Location**: Health Sciences Centre

**Department / Unit**: Regional Distribution Facility

**Job Stream**: Non-Clinical

**Union**: EXEMPT-OT

**Anticipated Start Date**: 07/12/2023

**FTE**: 1.00

**Anticipated Shift**: Days;Other

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient
- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the general direction of the Regional Managers, Nutrition & Food Services, the incumbent is responsible for providing effective and efficient administrative support to the Regional Managers and Food Services Coordinators within the region. Duties include maintaining the Regional Managers’ calendars, preparing support material for daily and special projects, and preparing and processing routine correspondence, minutes, proposals, presentations and confidential personnel and financial documents. Oversees the day-to-day office administrative functions for Nutrition & Foods Services. Organizes and maintains administrative and Human Resources functions for the Regional Managers including payroll submission, position control and assisting with the recruitment process.

**Experience**:

- Five years previous experience in an administrative support position required.
- Experience in a large hospital organization desirable.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba Standards, required.
- Formal training in applied office skills required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Typing 65 wpm required.
- Proficiency in the use of Microsoft Office programs including Word, Excel, Access and PowerPoint required.
- Basic accounting skills required for budget maintenance and the interpretation of financial reports.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Must have excellent decision-making skills, judgment, initiative and the ability to coordinate work flow and develop effective methods of efficiency.
- Must be well organized and able to establish priorities to meet deadlines and adjust priorities to reflect changing requirements.
- Must be able to function with limited guidance or supervision maintaining a high level of confidentiality.
- Ability to set up spreadsheets and databases required.

**Physical Requirements**:

- Use of personal computer.
Must be able to function well under stress.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.



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