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Project Coordinator, Design

3 months ago

Toronto, Canada MADISON HOMES HOLDINGS Full time

**Title**:Project Coordinator

**Department**: High Rise

**Reports to**: Design Manager

**Our History**:
The Madison Group is a widely diversified real estate and land development company with extensive experience in building master
- planned communities, low-rise and high-rise residential projects and also operates a substantial portfolio of retail, commercial and industrial projects.

For over 55 years, Madison Group has built its foundation on integrity and innovation and our commitment to our customers is our foremost priority. Madison Group focuses on creating quality homes & residences in desirable areas firmly rooted in a sense of community. Our reputation is defined by the talent, dedication, and passion of our team. For further information, please refer to Madison Homes’ website at MadisonGroup.ca

**The Role**:
We are looking for an organized Project Coordinator/Administrator to provide interior design-related clerical and administrative support to the High-Rise Construction Manager and Design Manager. This individual will be working with internal employees and external consultants/agencies on on-going developments.

As the Project Coordinator/Administrator, your primary responsibilities will include:

- Planning, organizing, and implementing design-related projects.
- Preparing documentation, including project budgets and schedules.
- Keeping meeting minutes and initiating requests for information to keep updated.
- Managing and coordinating team calendars and communication.
- Reporting on project progress, costs, and projections.
- Following up with consultants, coordinating consultant meetings, and preparing for meetings.
- Creating scope comparison charts.
- Assisting in shop drawing reviews.
- Assisting with review of drawings (ID, architectural, electrical, mechanical).
- Assisting with budgeting/estimating.
- Assisting with creating high-rise upgrade program.
- Completing take-offs and summary charts.
- Creating project specific master finishes chart and obtaining vendor pricing.
- Compiling completed colour charts and verifying pricing for internal use.
- Tracking, summarizing, and distributing project colour charts for trade and construction use.
- Tracking, summarizing, and distributing project colour charts for construction use
- Completing site walk-throughs, as required.
- Leading small to medium projects from start to finish.
- Other duties as required to facilitate the role.

**Required Skills and Qualifications**:

- Travel is required within Toronto and the GTA - Valid Driver’s License Required
- Interior Design background is preferred
- Administrative experience is an asset
- Ability to provide project administration support
- Ability to maintain accurate data
- Must demonstrate initiative, diligence and follow-through
- Must demonstrate strong problem-solving and organizational skills
- Strong attention to detail and data accuracy
- Ability to communicate effectively and keep internal updated on task progress
- Ability to communicate road-blocks and ask for assistance when needed
- Efficient in Bluebeam, CAD, Microsoft Project, Excel
- Experience in Sketch-up, Photoshop, Illustrator preferred

We are committed to providing accommodations for people with disabilities. Accommodations are available upon request to ensure that we meet your needs.