Project Coordinator

5 months ago

Sherwood No, Canada The Nature Conservancy of Canada Full time

**Location**:Flexible

**Type**: 10 month contract, extension contingent on funding

The Nature Conservancy of Canada (NCC) is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 14 million hectares (more than 35 million acres) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

**Position Summary**:
The Nature Conservancy of Canada is administering an exciting grassland program across the western prairie provinces. A Project Coordinator is a key part of this campaign, ensuring that the projects are completed on time and within budget, and that all corresponding data entry and administrative tasks are completed. This role involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. The incumbent is responsible for the overall collection and tracking of program data to assist the Director of Prairie Grassland Conservation in responding to data requests and preparing program reports, such as the Donor Progress Report, Annual Report, and work plans. The incumbent is organized and energetic, and a creative problem solver with a keen eye for detail. They will build strong relationships within NCC and with program delivery partners.

**Position Requirements**:
**Competencies Required/Preferred**:
A successful Project Coordinator will have the following skills:

- Ability to work independently and as part of a team
- Ability to adapt to changing environments and timelines
- Well-developed time management and organizational skills - ability to prioritize based on deadlines
- Excellent attention to accuracy and detail
- Excellent communication skills; verbal, written, listening, including presentation skills
- Strong interpersonal skills
- Knowledge of file management, data entry and other administrative procedures
- Advanced knowledge of MSExcel including pivot tables, filters, formulas, function and complex linked worksheets
- Basic knowledge of accounting
- Working knowledge of databases, particularly developing queries
- Ability to manage highly confidential material
- Ability to communicate positively and effectively with landowners, leaseholders, donors, and other stakeholders
- Experience in the agricultural and conservation sectors
- Proactive - ability to anticipate and plan for future needs by supporting and coordinating with multiple team members
- Ability to foster good working relationships with Regional and National staff to achieve success
- Ability to build and support effective partnerships both within and outside NCC to achieve the organization’s goals
- Willingness and ability to travel and be available for consultation
- Committed to the mission and values of Nature Conservancy Canada

**Position Responsibilities**

The Project Coordinator will provide support to the Director of Prairie Grasslands Conservation in administering the Weston Family Prairie Grasslands Initiative (WFPGI). Responsibilities will include:

- Maintaining and monitoring project plans, project schedules, budgets, and expenditures
- Compiling data for reporting, determining efficient ways to collect and maintain data and inputting data as required
- Organizing, attending, and documenting stakeholder meetings. Follow up on important actions and decisions from meetings
- Providing administrative support
- Undertaking project tasks as required
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
- Coordinating signing of Partner Agreements and other documents as required
- With content provided by the Director of Prairie Grasslands Conservation, updating and maintaining guidance documentation related to the Program
- Maintaining a project management calendar/work plan for fulfilling each goal and objective
- Coordinating with regional staff and external partners to collect data and update multiple tracking sheets on program deliverables
- Working with the Director of Prairie Grasslands Conservation to gather, consolidate and review the Annual Work Plan data to ensure accuracy and consistency with Program requirements,
- Working with the Director of Prairie Grasslands Conservation, coordinate with National Finance, National Conservation, National Communications and Regional Conservation staff to review WFPGI projects, on a spot-check basis and more detailed audits, to ensure all deliverables have been met, all NCC systems are up-to-date and funds spent as approved.

**Experience Required**
- Post-secondary degree or diploma in a related field of st

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