Project Coordinator

4 weeks ago


Sherwood Park, Alberta, Canada Blackstone Industrial Services Full time

Blackstone Industrial Services is seeking a detail-oriented Project Administrator to support the effective coordination and administration of projects in our Repair Services division.

The ideal candidate will have a strong organizational skillset and be able to multitask in a fast-paced environment. Key responsibilities include logistics coordination, procurement support, job folder management, and project closeout.

Key Responsibilities:

  • Arrange transportation, deliveries, and shipments as per project requirements.
  • Prepare and manage shipping documentation, including packing slips, customs paperwork, and other necessary forms.
  • Source and procure necessary materials and resources such as fasteners, paint, gaskets, and other parts essential for repairs.
  • Track and follow up on procurement processes to ensure timely delivery of materials.
  • Assist in creating, organizing, and maintaining project job folders.
  • Ensure that all documentation is properly tagged and filed for easy access.
  • Support in the closing out of projects by ensuring all relevant documents are correctly filed and accounted for in the job folder.

Requirements:

  • High school diploma or equivalent (required).
  • Associate's or Bachelor's degree in Business Administration, Project Management, or a related field (preferred).
  • Minimum of 2 years of experience in project administration, coordination, or a related role.
  • Experience working in an industrial or technical environment, preferably in repair services or with reciprocating equipment.
  • Basic understanding of procurement processes and vendor follow-up.
  • Familiarity with technical repair documentation and project closeout procedures is preferred.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management or document management systems.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Knowledge of logistics processes, including shipping paperwork and customs documentation (preferred).
  • Ability to work collaboratively with a team, including machinists and millwrights.
  • Problem-solving skills and the ability to adapt to changing project needs.

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