Project Coordinator
4 weeks ago
Blackstone Industrial Services is seeking a detail-oriented Project Administrator to support the effective coordination and administration of projects in our Repair Services division.
The ideal candidate will have a strong organizational skillset and be able to multitask in a fast-paced environment. Key responsibilities include logistics coordination, procurement support, job folder management, and project closeout.
Key Responsibilities:
- Arrange transportation, deliveries, and shipments as per project requirements.
- Prepare and manage shipping documentation, including packing slips, customs paperwork, and other necessary forms.
- Source and procure necessary materials and resources such as fasteners, paint, gaskets, and other parts essential for repairs.
- Track and follow up on procurement processes to ensure timely delivery of materials.
- Assist in creating, organizing, and maintaining project job folders.
- Ensure that all documentation is properly tagged and filed for easy access.
- Support in the closing out of projects by ensuring all relevant documents are correctly filed and accounted for in the job folder.
Requirements:
- High school diploma or equivalent (required).
- Associate's or Bachelor's degree in Business Administration, Project Management, or a related field (preferred).
- Minimum of 2 years of experience in project administration, coordination, or a related role.
- Experience working in an industrial or technical environment, preferably in repair services or with reciprocating equipment.
- Basic understanding of procurement processes and vendor follow-up.
- Familiarity with technical repair documentation and project closeout procedures is preferred.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management or document management systems.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Knowledge of logistics processes, including shipping paperwork and customs documentation (preferred).
- Ability to work collaboratively with a team, including machinists and millwrights.
- Problem-solving skills and the ability to adapt to changing project needs.
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