Administrative Assistant
5 months ago
**Administrative Assistant**
**Pay Range: $50,000 - $60,000/year**
**Our firm**
Smythe LLP is a leading professional services firm with offices in Vancouver, Langley, and Nanaimo. Since 1980, Smythe has assisted clients in BC, Canada, and across the border with all their assurance, taxation, valuation, insolvency, and advisory needs. Smythe’s clients include private, public, family-owned, and non-profit organizations. The firm’s diverse team of professionals, comprising 25 partners and over 200 employees, are experts in a wide range of industries, including real estate and construction, mining and exploration, property and casualty insurance, non-profits, and technology. Smythe is also a member of Allinial Global, one of the largest international accounting networks.
**The opportunity**
Smythe is looking for an Administrative Assistant who can provide support on a range of activities to our Privco team, or other practice groups as required
**Your day-to-day**
- Provide support Partners and Managers with various administrative needs such as calendar management, arranging and coordinate meetings, travel, and other arrangements
- Support Partners and Managers to ensure tasks and deadlines are met
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Answer and manage incoming calls from clients or potential clients
- Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.
- Liaise with internal staff at all levels to resolve administrative inquiries
- Draft minutes of meetings for review
- Prepare client materials and documents
- Maintain electronic filing system
- Prepare written responses to routine inquiries (CRA follow-up correspondence, forward mail to clients, etc.)
- Assist in the preparation and submission of time and expense reports for the partner(s) supported.
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Update and ensure the accuracy of the organization's databases
- General clerical duties include scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required
**What we are looking for**
- 1+ years of experience in an office environment would be an asset as would experience in a professional services firm
- Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat
- Proficiency to quickly learn software and adopt new technology
- Good judgment and analytical skills with a strong focus on attention to detail
- Proven ability to deal with sensitive materials with a high degree of tact and discretion
- Excellent client service and interpersonal skills
- Excellent command of verbal and written English, with proven ability to communicate clearly and professionally
- Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks
- Excellent judgment and strong problem-solving skills
**You will need to**
- After successfully completing your probation, you may be eligible to work 3 core days at the office and 2 days remote.
- Occasional extra hours and attendance at events outside the regular workweek
- Must be able to lift up to 25lbs
**Join Our Vibrant Team at Smythe**
Discover an exciting career opportunity at Smythe, where your talents are not just recognized but celebrated At Smythe, we go beyond offering a mere job; we present a gateway to a fulfilling and rewarding career journey.
**What You Can Expect**:
**Competitive Salary & Benefits**: We believe in rewarding your dedication with a package that aligns with your values and ambitions.
**Professional Development**: Your growth matters to us. We invest in your development, ensuring you thrive in your role and beyond.
**Dynamic Work Culture**: Immerse yourself in a progressive environment where collaboration and innovation flourish. Your ideas matter here.
**Personal Connections**: Build meaningful relationships with clients, mentors, and peers. Our focus is on fostering genuine connections that enhance your professional journey.
**Flexible Work Hours**: We understand the importance of work-life balance. Embrace a customized work schedule tailored to your skills and qualifications. Choose options that suit your lifestyle, including the possibility of working fewer than the standard 37.5 hours per week.
**Job Types**: Full-time, Permanent
**Salary**: $50,000.00-$60,000.00 per year
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed
Supplemental pay types:
- Overtime pay
Application question(s):
- Are you legally
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