Purchasing Administrator

1 month ago

London, Canada Compass Group Canada Full time

**Compass Group North America**
- **IT Purchasing Administrator**_

**JOB SUMMARY**:
The IT Purchasing Administrator position is responsible for supporting the company’s technology purchasing needs. This includes but is not limited to computer hardware and software, network equipment, cell phones, tablets, and accessories. The associate is responsible for working with the business to understand the requirements, quoting, getting approvals, ordering and ensuring payments and leases are processed appropriately. They assist with tracking licenses and processing annual true ups for software assurance or support and warranty. They are also responsible for facilitating the ordering and replacement of end of lease workstations and servers.

The IT Purchasing Administrator works as a member of the Provisioning team and is charged to understand the goals/objectives of that team and how it supports those of the I&O division.

**QUALIFICATIONS**:
Experience

3-5 years experience purchasing administration

Education

Technology related college or university diploma or combination of education and experience.

Interpersonal Skills

Skills needed:

- Excellent verbal and written communication skills.
- Excellent critical thinking and problem solving skills.
- Positive attitude and solutions oriented thinking.
- Ability to communicate technical concepts to both technical and non-technical audiences.
- Ability to work in a fast paced environment and adapt to change.

**ESSENTIAL JOB FUNCTIONS**:
**IT Procurement and Support**
- Work with the technology teams and business to assess needs and determine the specifications of required IT equipment (e.g., computers, network equipment, printers, etc.).
- Request quotes for IT equipment from vendors and place orders. Manage professional services responsible for onsite replacement of EOL workstations. EOL systems should be replaced and old systems returned within 30 days of EOL date.
- Submit purchase orders for new licenses, track license assignments, conduct software renewals and provide charge back lists.
- Administer lease and non-lease invoicing, including selecting the appropriate cost centre; submitting invoices to accounting; determine where equipment goes; and ensuring accuracy. Invoicing should be submitted for processing within one week of receipt, leases should be reviewed, revised where appropriate and submitted for processing within 14 days of receipt.
- Manage provisioning of cellular equipment, review and approve changes to cellphone data plans and travel plans.
- Effectively communicates to 3rd level technical support
- Responsible for organization/coordination of department activities
- Seeks out potential cost savings

**Leadership/Coaching**
- Demonstrate ability and willingness to share ideas with peers and management.
- Embrace a coaching culture, provide feedback to peers and management.
- Demonstrate a positive attitude and set an example for colleagues.
- Attend regular manager and team lead status meetings and be engaged in meeting discussions and strategic planning.

**Consultancy/Customer Service**
- Promote cross team collaboration in problem analysis, solution identification, implementation, and delivery activities.
- Collaborate with IT teams and end users to understand project requirements and recommend sustainable solutions that meet defined business needs.
- Identify potential product, service and process opportunities by collecting customer requirements and analyzing business needs.
- Actively look to identify opportunities to enhance organizational efficiency.
- Build sustainable relationships of trust through open and interactive communication.

**Planning and Organization**
- Understand and be able to communicate daily and weekly Goals as assigned by Manager.
- Plan daily and weekly work activities in alignment with established/defined team Goals/Priorities.
- Execute against approved daily and weekly plans and keep leadership informed of work status/progress.
- Independently manage assigned tasks and project components to complete within established timelines.
- Identify and communicate potential business impacts when planning changes to production systems.
- Participate with management and technical teams to establish appropriate project timelines to deliver sustainable solutions within approved time and budget parameters.
- Demonstrate accountability for physical and logical security/integrity in planning for all projects.
- Demonstrate attention to detail.

**Information Processing & Decision Making**
- Actively look to maximize existing investments and leverage existing systems to solve identified business problems.
- Actively identify and communicate opportunities to automate repetitive manual processes.
- Identify potential impacts of new systems/processes or changes to existing systems/processes and provide technical expertise to ensure operational reliability.
- Collaborate with IT teams, project teams, and institutional leadership

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