Accounting and Administrative Assistant

2 weeks ago

London, Canada Middlesex-London Health Unit Full time

**The Middlesex-London Health Unit is a key part of the local health system.**

Our goal is to watch for, identify and address the public health issues that can affect you, your family and your neighbours. We promote healthy living and identify community needs. Health Unit staff members work in schools and in immunization clinics; they work with families to support their needs; they also inspect restaurants and businesses that sell food, swimming pools, tattoo shops, hairdressers, nail salons, spas and more. In addition, members of this team of professionals provide dental services to people who need them, do research in our communities and work with politicians and decision makers to create bylaws and guidelines that lead to healthier communities.

We are looking for a highly organized Accounting Assistant to join our team.

**RESPONSIBLITIES**:

- Perform daily and periodic accounts receivable functions including processing receipts, preparing invoices, performing collections activities, and preparing the bank deposits;
- Perform daily and periodic accounts payable functions including tracking, verifying, and processing purchase orders, shipping documents, accounts payable vouchers (cheque requests), petty cash disbursements and invoice payments;
- Process and integrate mileage reimbursement claims;
- Assist in the maintenance and operation of the corporate purchasing card program including account set-up and maintenance and preparing monthly bills for review;
- Perform daily and periodic general accounting functions such as journal entries, allocation entries, bank entries and reconciliations;
- Identify and solve errors, omissions and discrepancies in documents;
- Prepare accounts payable and receivable batches (input) for authorization and posting;
- Prepare cheques and EFT’s for authorization;
- Process internal administration for parking cards, and processing through payroll;
- Prepare reports and summarize data;
- Validate timesheets in payroll system;
- Perform administrative and clerical duties including filing, record keeping, sorting mail, data entry, compiling statistics and reports, etc.; and
- Provides back-up coverage for other Accounting & Administrative Assistants as required.

**QUALIFICATIONS**:

- Completion of a Business Administration - Accounting diploma or certificate program
- Demonstrated ability to enter data into databases with a high level of accuracy and speed.
- Strong interpersonal, communication, and problem-solving skills in order to provide excellent client service and work effectively with team members.
- Ability to do self-directed work and to work well with team members.
- Ability to take initiative, prioritize work and balance competing work demands.
- Detail oriented, organized and strong analytical skills.
- The ability to communicate in French and other languages would be considered an asset.

APPLY ONLINE

**Job Type**: Fixed term contract
Contract length: 6 months

**Salary**: $23.45-$29.31 per hour

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)

Work Location: One location

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