Records & Promotions Administrative Assistant
3 weeks ago
**Purpose**:
The Records and Promotions Administrative Assistant role schedules, executes, and monitors the promotions exercises, grade reporting each semester using the Grades Inputting System and convocation processes for both the undergraduate and graduate programs at the Schulich School of Business. The role is accountable for accuracy and completion of grades exercises, within the appropriate time frames, and information in SIS on advanced standing, credit counts, status, decisions, degree audits and petitions. The role acts as an expert resource for Schulich School of Business colleagues, in the Division of Student Services and International Relations, on diagnostic and other report development, ordering and analysis required. The role also provides student education verification to internal and external groups. The role provides administrative support to the Director, Student Services, Manager of Enrolment and Registration, Student Academic Coordinator, and coordinates the calendar of activities, meetings, and appointments and prepares documents, correspondence, and statistical reports. The Records and Promotions Administrative Assistant role acts as the primary contact/resource for student inquiries on appeals procedures, petitions, and records. The role backups the Registration Assistant and the Student Program Assistant role and assists with academic and administrative advising and registration processes, particularly in peak periods.
**Education**:
High School Diploma with completion of some post-secondary courses.
**Experience**:
Three (3) years of recent related experience such as coordinating academic exercises, assessing student files, and compiling and analyzing statistical reports and data from a variety of sources.
**Skills**:
Demonstrated skill/ability in the following areas.
- Typing: 45 wpm, accuracy essential,
- Advanced level capability in MS Access, Word, Lotus Notes, and intermediate level in Excel.
- Able to work accurately with figures, interpret statistical information, and maintain accurate records.
- Excellent interpersonal skills.
- Able to exercise tact and diplomacy.
- Excellent written communication skills.
- Able to provide detailed information and answer enquiries in a clear and concise manner.
- Excellent organizational skills including setting priorities and meeting deadlines, working accurately and effectively under pressures of high column, and working independently.
- Effective presentation skills.
Other:
- Technical knowledge of web modules.
- Demonstrated ability to maintain confidentiality and to adapt to shifting priorities and multiple demands.
**Additional Notes**:
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**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**
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**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**
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**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
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