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Accounting/administrative and Project Assistant

2 months ago

Vancouver, Canada Totalplan Inc. Full time

Totalplan Inc. is a privately owned company that has set the standard in designing and building Corporate and Commercial interiors since 1966. We were one of the first companies to introduce and implement effectively the design-build method in construction to the Vancouver market, and we continue to innovate and search for methods to better accommodate our diverse clientele.

We have an opening for an Accounting/Administrative Assistant in our downtown Vancouver office. This is a key position which provides accounting and office management support to the Financial Controller and Project Managers. This is a wonderful opportunity for someone who is interested in accounting, project coordination and office management.

Applicant must be able to start immediately.

**Job Description - **Duties include, but are not limited to:

- Provide administrative support to ensure efficient operation of the office
- Process and code invoices for payment as well as assisting employees in processing expense reports
- Entering data into database software and checking to ensure the accuracy of the data that has been inputted
- Support Project Managers through a variety of tasks related to project organization and communication
- Prepare purchase orders for sub-contractors and suppliers
- Perform office administration tasks, such as filing documents, copying, scanning, etc.
- Maintain the effective operation and upkeep of the all office equipment, computers and general office space
- Order office supplies and maintain inventory
- Answer telephone, electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Greet visitors and direct to appropriate person
- Ad hoc projects as required

**Qualifications**:

- Accounting/Administration Diploma or Certificate is an Asset
- Minimum 2 year of office administration, reception and accounting experience.
- Background on construction administration
- Proficient in MS Office, particularly Outlook, Excel and Word
- Excellent communication skills, both written and verbal
- Ability to multitask and prioritize workload
- Ability to work independently
- Strong work ethic, problem-solving, organizational and attention to detail skills
- Familiarity with Sage Software is an asset but not required
- Accounting education and/or work experience, and knowledge of financial terms and accounting principles is an asset but not required

**Compensation**:

- Salary Range : $43-48K
- Group health/dental benefits (50/50 premium)

**Job Type**: Full-Time.

In person, remote setting not available.

Pay: $43,000.00-$48,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Accounting: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-05-16

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