Administrative Assistant

2 weeks ago

Vancouver, Canada Invictus Accounting Group LLP Full time

**JOB DESCRIPTION - Administrative Assistant**

Reports to: Manager, Principal and/or Partner

**About Invictus Accounting Group LLP**

We are not your typical CPA firm. Located in the heart of downtown Vancouver, Invictus Accounting Group provides consulting, accounting and tax advisory for publicly listed and privately held companies. We are creative problem solvers, strategic thinkers, and love what we do. Our team members gain experience in industry-like roles while benefitting from the variety and professional atmosphere of public practice.

Striving for balance, Invictus has a work environment where flexibility and family are as important as professionalism and premier service. Diverse and challenging work, and a fun, team-oriented atmosphere are a few of the many reasons we have very low employee turnover.

**Job Overview**

**Key Accountabilities and Responsibilities**

**Management Responsibility**: Manages and maintains physical and electronic corporate records and related compliance reports. Supports in the preparation of annual reports, corresponding resolutions and completion of annual filings with BC Corporate Registry, Corporations Canada, and other jurisdictions as needed. Learns to prepare BC registry filings and resolutions to change directors, officers, and addresses. Assists in the drafting of legal documentation relating to resolutions, warrant certificates, subscriptions, letters of intent, term sheets, and mergers and acquisitions. Aids in preparation of information circulars, AGM materials, annual information forms, treasury orders, stock option/RSU certificates, SEDI filings, and director consent resolutions. Assists with board meetings and minute taking as required. Provides administrative support internally as needed, including client billing, proofreading documentation, and office management.

**Service Orientation**:Establishes professional relationships with client personnel, building trust with them. Is a firm leader in service orientation, ensuring open and effective communication with clients. As part of client engagements, provides value-added, practical and pragmatic recommendations and improvement strategies.

**Quality Assurance**: Sets high standards and quality of projects through the preparation and review of documentation. As training is completed, performs services including conducting project administration and managing deadlines, drafting legal correspondence and corporate/commercial documents, proofreading, participating in due diligence, analyzing corporate charter records to ensure compliance with governing statutes, and conducting legal research.

**Staff Management & Development**: Contributes to the team-based office culture, promoting open and transparent communication with all team members and assisting other members of the firm as needed on various work within a diversity of client engagements.

**Education and Professional Skillset Requirements**

**Experience**:Work experience as an administrator or in the legal field is considered an asset.

**Education**: A relevant post-secondary certificate, diploma or degree is considered an asset.

**Technical Expertise**: Ability to draft documentation to a high standard. Desire to learn about legal standards and public company regulatory requirements.

**Project Management**: Outstanding project management experience and skills combined with an ability to work effectively with staff and clients.

**Style**: Collaborative, team-oriented, high-energy, self-motivated, smart, performance driven, multi-tasker, confident. A strong commitment to professional and client service excellence. Contributes to a fun, social and successful work environment.

**Language**: Ability to communicate clearly and effectively, both orally and in writing, in English.

**Compensation**

Invictus offers industry-competitive salaries, annual bonus opportunities, paid vacation and sick time, a health savings account, and professional development opportunities. Invictus is dedicated to helping all employees achieve work-life balance, valuing family and flexibility equally with professionalism and premier service.

**To Apply

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