Office Manager
3 weeks ago
Job Summary:
We are an Architectural and Interior Design Firm seeking a dynamic office manager to join our team and assume responsibility for all general office administrative duties, including invoicing, contracts, scheduling, bills, while assisting with our business growth, social media and branding of the firm.
Duties
- Greet visitors and direct them to the appropriate person or department
- Create invoices, consultant proposals, pay bills
- Process payments
- Update and maintain records/databases
- Provide executive assistance to the owner
- Answer phone calls and respond to inquiries or transfer calls to the appropriate staff member
- Manage calendars/agendas/travel arrangements/appointments etc.
- Support outside accounting and bookkeeping procedures
- Provide general administrative support such as filing, scanning, and photocopying documents
- Perform clerical tasks such as data entry
- Maintain accurate records of employee attendance and leave requests
- Assist with HR functions including on-boarding of new team members, team building activities, arrange for in-house educational opportunities
- Support design staff in project management, administration and archiving functions
- Order all office supplies as needed and keep the office organized
- Manage company social media (website)
- Attending off-site client meetings and run office errands
- Bank reconciliations and deposits
**Requirements**:
- College diploma or degree in Business Administration or relevant education/ experience
- Min 2 years as an Office Manager or Office Coordinator
- Excellent time management, organization skills, prioritization skills and ability to work independently
- Excellent written and communication skills personable and flexible, with a desire to learn and contribute to the development of office culture
- Comfortable using computers, social media, Microsoft Office
- Great attention to detail and be able to multitask
- Access to vehicle
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Pay: From $50,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: In person
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