Program Assistant, Faculty of Health

1 month ago

Courtenay, Canada North Island College Full time

Posting Number

**Posting Number**
- SS0500- Position Information**Division**
- Health & Human Services**Department**
- Health and Human Services**Supervisor Title**
- Dean, Faculty of Health & Human Services**Location**
- Comox Valley(CV)**Posting Type**
- Internal/External Posting**Position Status**
- Regular**If Others, please specify**

**Desired Start Date**
- 05/27/2024**Position End Date (if temporary)**

**Weekly work schedule (please indicate the start and end times for each day of work)**

**Campus Location**
2 days/week at the Comox Valley St. Joe’s Campus
- 1/2 days per week at the Comox Valley Campus
- **Days **TBD** / Hours**
2 days: 8:30-4:30
- 1 day: 8:30-12:00**%**
- 50**Pay Grade**
- H: $29.55 - $31.36**Position Summary**
- Reporting to the Dean, Faculty of Health & Human Services (HHS), and working closely with the Faculty of HHS Associate Deans and Senior Administrative Specialist. Working within a framework of established policies, procedures and legislated requirements, the Faculty of HHS Program Assistant provides clerical and administrative support to faculty, staff, and students in the Department of Accessible Learning, Health Care Assistant, Practical Nursing, and Access to Practical Nursing departments, and any other HHS departments as identified by the Dean.
- The Program Assistant is a vital member of the Faculty of HHS team and must demonstrate a strong commitment to teamwork, collaboration, equity, and inclusion. The HHS Program Assistant possesses knowledge of NIC polices and procedures and is aware of the Mission and Vision of North Island College, is committed to incorporating and practicing these values in everything they do.
- The HHS Program Assistant is responsible for:
- Day to day operational support and administrative functioning of the programs (faculty and students).
- Maintenance and preparation of department materials, instructional resources, accreditation documents, and learning management system.
- Faculty project and event management.
- Administrative representative of the Faculty of HHS programs internally for all applicable systems and processes and externally to community partners as well as vendors.

**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

**Duties & Responsibilities**
- 1. Day to day operational support and administrative functioning of HHS departments (faculty and students) including but not limited to:

- Provide reception for HHS programs housed at any NIC campus;
- Communication and day to day administration internal and external to HHS for students and faculty (including student tracking, meeting materials, vendors, Colleague reports, purchasing, reports, orientations, etc.);
- Prepare correspondence and reports at request of Chair or Dean and/or Associate Dean;
- Record meeting minutes, follow up outcomes of meeting, and distribute to appropriate parties.
- Format, editing, proof-reading of departmental materials;
- Assist and facilitate special projects as necessary;
- Provide technical support for HHS staff and faculty across campuses, directing liaison as appropriate to IT;
- Maintain available office space and resources;
- Responsible for supporting the scheduling, review and submission of all annual review processes required with the academic year including but not limited to Viewbook, calendar updates, marketing materials, etc.;
- Handling all documents, including confidential materials and information in accordance with College policies and Freedom of Information and Protection of Privacy Act (FOIPPA).
- Book student meetings with appropriate resources at any NIC campus.

2. Maintenance and preparation of department materials, instructional resources, learning management system:

- Course materials (print based and learning management system based) which includes layout design, formatting, copy editing and preparing course materials for the learning management system and course delivery, with updating and maintaining all requisition and term forms;
- Confidential course and faculty evaluations which includes corresponding with faculty and preparing course or faculty evaluation to be distributed to the students, collecting and collating the evaluation while maintaining confidentiality for the students and faculty;
- Ensure all curriculum material that includes copyrighted works is copied appropriately under license or through permission and assists faculty with determination of appropriate process for use of copyrighted materials and retains records of all course materials and copyright correspondence.

3. Administrative representative of the Faculty of Health and Human Services departments internally for all applicable systems and processes and externally to community partners as well as vendors:

- Represent the HHS departments internally and externally including all internal and external written communication for depart

  • Associate Dean, Faculty of Health

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - AS0045- Position Information**Division** - Health & Human Services**Department** - Health and Human Services**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start...

  • Dean, Faculty of Health and Human Services

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - AS0048- Position Information**Division** - VP, Academic**Department** - VP, Academic**Supervisor Title** - Vice President Academic**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** - 3 Year Appointment**Desired Start Date** -...

  • Associate Dean, Faculty of Health

    3 weeks ago

    Courtenay, Canada North Island College Full time

    Position Summary The Associate Dean is a member of the decanal administrative team supporting the programs, activities, and work of the Dean in the Faculty of Health and Human Services.Under the direction of the Dean, and working with faculty, staff and community committees, the Associate Dean is accountable for functional tasks and responsibility areas...

  • Sessional Instructor, Health Care Assistant

    9 hours ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F1024- Position Information**Division** - Health & Human Services**Department** - Health Care Assistant**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position or...

  • Instructor, Health Care Assistant

    2 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F0868- Position Information**Division** - Health & Human Services**Department** - Health Care Assistant**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position or...

  • Casual Instructor, Health Care Assistant

    9 hours ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F1017- Position Information**Division** - Health & Human Services**Department** - Health Care Assistant**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley/Campbell River/ Port Alberni (CV/CR/PA)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others,...

  • Instructor, Health Care Assistant

    2 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F0869- Position Information**Division** - Health & Human Services**Department** - Health Care Assistant**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position or...

  • Program and Curriculum Mentor, Bachelor of Science

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F0874- Position Information**Division** - Health & Human Services**Department** - Bachelor of Science Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position...

  • Program and Curriculum Mentor, Bachelor of Science

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F0874- Position Information**Division** - Health & Human Services**Department** - Bachelor of Science Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position...

  • Program and Curriculum Mentor, Bachelor of Science

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F0874- Position Information**Division** - Health & Human Services**Department** - Bachelor of Science Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position...

  • Associate Dean, Faculty of Arts, Science

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - AS0037- Position Information**Division** - Arts, Sciences & Technology**Department** - Arts, Sciences & Management**Supervisor Title** - Dean, Faculty of Arts, Science & Management**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please...

  • Island Pre-health Science Program Coordinator

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F0831- Position Information**Division** - Arts, Sciences & Technology**Department** - Arts, Sciences & Management**Supervisor Title** - Dean, Faculty of Arts, Science and Management**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please specify** **New...

  • Learning Centre Support Assistant, Practical

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0501- Position Information**Division** - Health & Human Services**Department** - Practical Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **Desired Start...

  • Learning Centre Support Assistant, Practical

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0322- Position Information**Division** - Health & Human Services**Department** - Health and Human Services**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start...

  • Learning Centre Support Assistant, Practical

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0353- Position Information**Division** - Health & Human Services**Department** - Practical Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start...

  • Instructor, Biology/Health Science

    1 month ago

    Courtenay, Canada North Island College Full time

    Position Summary North Island College is seeking qualified applicants to fill a regular full time faculty position in Biology and Health Science. The incumbent will be situated in the Department of Math & Science. The successful candidate will have demonstrated experience teaching a combination of Biology and Health Science-related courses, with expertise to...

  • Instructor, Biology/health Science

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F1039- Position Information**Division** - Faculty of Arts, Science & Management**Department** - Math & Science**Supervisor Title** - Dean, Faculty of Arts, Science & Management**Location** - Comox Valley/Campbell River (CV/CR)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please...

  • Instructor, Carpentry Foundation Program

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - F1022- Position Information**Division** - Trades & Technical**Department** - Trades and Technical Programs**Supervisor Title** - Cheryl O'Connell, Dean or designate**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **New Position or...

  • Substitute Instructors, Trades

    1 month ago

    Courtenay, Canada North Island College Full time

    Position Summary North Island College is seeking to fill on-call, substitute assignments with the Carpentry, Heavy Mechanical, Automotive, Welding, and Metal Fabrication programs at the Campbell River Campus.The teaching faculty of North Island College are responsible for implementing the College’s vision, goals, and objectives as they relate to teaching...

  • Program Officer

    1 week ago

    Courtenay, Canada North Island College Full time

    Position Summary Reporting to the Senior Administrative Specialist, Faculty of Trades and Technical Programs, the Program Officer works in conjunction with a diverse range of educational stakeholders to plan and implement funded and tuition-based programs and courses, based on identified regional/community needs and opportunities, and delegated priorities....