Human Resource Assistant

2 months ago

Calgary, Canada Landscapers By Nature Full time

**Company Overview**

We are a fast-growing company focused on building and maintaining team culture, having fun, working hard, and finding new ways to improve. We take pride in our work and the goals that we reach together.

Landscapers By Nature Ltd. (LBN) is an established leader in the landscape maintenance and snow removal market in Calgary. We are extremely proud of both our long-term customers and employees. We specialize in offering large condominium and townhome complexes professional grounds maintenance services year-round.

As a Human Resource Assistant you will be an integral part of our team, managing internal employee affairs and building strong relationships with our staff of LBN while covering a maternity leave. Our People and Culture Manager will manage you remotely while on maternity leave, and you will be responsible for executing all daily and weekly tasks that are HR focused, with guidance and support from the rest of the team day to day. You will work on a variety of challenging and exciting projects while working in the office, working closely with our Admin Assistant and Accounting team, and will be responsible for providing guidance to our Managers and Leadership Team, as well as managing our internal processes and policies. This is an opportunity for growth for the right person and requires high responsibility, autonomy, and trust. As our company is constantly growing, there is potential for this role to be required full time at the end of this contract term as well.

**Does this sound like you?**
- **Reliable & Dependable.** **You're the person that does what they say, and says what they mean.
- **Team Player.** You own your part in a team environment, and believe that each person and role has value to the common end goal's success.
- **Detail oriented.** You naturally notice spelling errors, grammar errors and things that just don't make sense. You deliver error-free work proudly, and feel bothered when you see things submitted as complete with obvious errors.
- **Experienced**. You have previous experience in a role similar to this, and feel confident in your ability to jump right in after learning our softwares and processes.
- **Organized**. You're the one who knows where everything is, because you've put it in the spot that makes the most sense.
- **Unbiased Decision Maker**. You are able to look at situations completely fact based, and make decisions based on what is known and true. It is easy for you to see both sides in conflicts, and to clearly identify solutions that are fair to both parties.
- **Confident**. You may not know it all, but you do know that you'll always find the answer. You are happy to speak in group settings, and take pride in sharing your knowledge.
- **Accountable**. You are honest with yourself and the people around you if and when you are unable to meet commitments, and you rarely blame someone else before identifying how you have learned for next time.
- **Genuine and trustworthy**. Someone that will contribute to our work environment in a positive way. Ask yourself: _“Have I had quite a few issues working with others in the past? Would I say it was the other parties’ fault each time?”_ If yes, please do not apply.

**Key Responsibilities**:

- Assistance with providing current and accurate Human Rights and Employment Standards laws to provide direction and informative decision making to management
- Data entry in company’s HRIM system
- WCB case management and return to work support
- Assistance with locating, understanding and relaying company policy information to management for fact based decision making, clarifying and interpreting policies for staff
- Assistance with disciplinary action up to and including suspensions and terminations
- Ensuring LBN’s Core Values are the forefront of all decision making
- Primary contact to provide practical guidance, assistance and interpretation in all areas of HR including but not limited to: disability management (WCB), employee benefits interpretation, policy and process clarification, employee retention and engagement, and conflict resolution
- Assistance with locating Human Resource documents and templates for management use
- Monitor current HR trends and laws to ensure policies are up to date. Contribute to the team success by offering suggestions for improvement when appropriate
- Collaborate closely with Operations, Finance and Payroll to ensure smooth process execution, as well as maintaining employee safety and appreciation perspective in all decision making
- Facilitate Scholarship Course use - signing agreements, providing information about the program, paying for and arranging courses for employees
- Skill Assessment data entry and guidance support
- SUB Program Support and Facilitation
- Assist with preparing documents such as contracts, job descriptions, job advertisements
- Prepare payroll
- Assisting the People & Culture Manager with other duties as assigned during maternity leave

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